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Published 2 Mar 2023, 16:23 GMT

Official UK procurement notice

(NU/1881) - Dental Clinical Skills Facilities Equipment

Official notice

Authority: University of Newcastle upon Tyne t/a Newcastle University (Education)

7 lotsGoodsOpen procedure
Budget not disclosedValue not published
Submissions closed 3 Apr 2023
Lots 7see the lot list below
Contract term Varies by lotfirst lot ends 29 Nov 2024 · see each lot

What is being bought7 lots · detail below

Published requirement description

The University wishes to appoint a suitable Provider/Providers to supply and install workshop and laboratory equipment. The requirement is broken-down into the following Lots:

  • Lot 1 – Dental simulators, operator chairs, workstations, workbenches
  • Lot 2 – Dental laboratory workbenches
  • Lot 3 – Dental operating microscopes
  • Lot 4 – Dental handpieces
  • Lot 5 – Digital workflow
  • Lot 6 – Dental surgery
  • Lot 7 – Radiography (x-ray) training units

The Provider must:

i. Work with the School of Dental Sciences / E&F / the design team / the Building Contractor to provide design input and to specify final requirements, and develop and agree the installation programme.

ii. Provide a general arrangement drawing and all necessary information, including service plan and setting out details, in order for E&F / the Building Contractor to complete their Works. E&F / the Building Contractor will terminate and isolate all services within 1 metre of the final required connection, using an appropriate outlet, socket or valve.

iii. Supply and install the equipment for the Lot(s) awarded, including connecting to the services provided.

iv. User training.

v. Before or on the day of handover submit one bound copy and one electronic copy of a complete operations and maintenance manual which should include the following:

  • Complete set of manufacturers operating and maintenance manuals.
  • Cleaning instructions including COSHH information.
  • Warranty certificates for all equipment assigned to the University from date of Contract completion.
  • Test and commissioning certificates.

CPV: Dental X-ray · Dental hand instrument · Laboratory, optical and precision equipments (excl. glasses) · Medical furniture · Microscopes

Lots and requirements (7)Procurement structure

7 lots · no lot values published
Lot #1Dental simulators, operator chairs, workstations, workbenches

Dental simulators, operator chairs, workstations, workbenches

Specialist dental simulators, operating chairs and laboratory workbenches to equip three teaching spaces. Given the specialist nature of this equipment, the Provider must be prepared to work collaboratively with the appointed design team to ensure that all service considerations are met and the configurations meet the requirements of the client.

Contract period: … – 29 Nov 2024
Delivery: North East
Variant bids: not allowed
Lot #2Dental laboratory workbenches

Dental laboratory workbenches

Specialist dental technician workbenches with local dust extraction and operator chairs to equip a preparation laboratory. Given the specialist nature of this equipment, the Provider must be prepared to work collaboratively with the appointed design team to ensure that all service considerations are met and the configurations meet the requirements of the client.

Contract period: … – 29 Nov 2024
Delivery: North East
Variant bids: not allowed
Lot #3Dental operating microscopes

Dental operating microscopes

Specialist medical grade operating microscopes to equip a specialist dental training facility. Given the specialist nature of this equipment, the Provider must be prepared to work collaboratively with the appointed design team and successful Provider of Lot 1 of this tender to ensure that all service considerations are met and the configurations meet the requirements of the client.

Contract period: … – 29 Nov 2024
Delivery: North East
Variant bids: not allowed
Lot #4Dental handpieces

Dental handpieces

Specialist dental handpieces to equip a specialist dental training facility. We work in partnership with Newcastle upon Tyne Hospitals NHS Foundation Trust and we are seeking bids for this lot from Providers who provide dental handpieces to Newcastle Dental Hospital e.g. NSK, W&H and KaVo.

Contract period: … – 30 Sept 2024
Delivery: North East
Variant bids: not allowed
Lot #5Digital Workflow

Digital Workflow

Comprising of intraoral scanners, a laboratory scanner and dental 3D printing facilities. It is essential that the Provider has a validated end to end workflow and understands the need to be compliant with the cyber security requirements.

Contract period: … – 20 Dec 2024
Delivery: North East
Variant bids: not allowed
Lot #6Dental Surgery

Dental Surgery

Including dental chair, operating light, sinks and cabinetry. The manufacturer of the chair must currently have dental chairs in operation within Newcastle upon Tyne Hospitals NHS Foundation Trust (NuTH) e.g. ADEC/KaVo and Belmont. The specification must meet the minimum requirements for NuTH as outlined in the equipment configuration. This surgery will not be linked to the centralised vacuum system within the dental hospital and dental chair must be able to ‘standalone’ from centralised services. The tender must specify the compressor requirements to operate the dental chair, as part of the surveys carried out for the overall build, the compressed air may be supplied centrally. Please indicate the costs in the tender as if the compressor is required as part of this Lot (noting that it may not be purchased). Given the specialist nature of this equipment, the Provider must be prepared to work collaboratively with the appointed design to ensure that all service considerations are met and the configurations supplied meet the requirements of the client.

Contract period: … – 31 Oct 2024
Delivery: North East
Variant bids: not allowed
Lot #7Radiography (x-ray) training units

Radiography (x-ray) training units

Require 7 self-contained, fully shielded, digital intra-oral radiography units supplied with connections to Frasaco phantom heads. These will be installed in two locations (see overall plan). The units must be supplied with the associated cabinetry. Where there are IT, power and data requirements these must be clearly described in the submission. The Provider must be prepared to work with the appointed design team and Radiation Protection Adviser to ensure safe installation into required locations and operation of radiography equipment.

Contract period: … – 31 Jul 2024
Delivery: North East
Variant bids: not allowed

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
2 Mar 2023, 16:23 GMT
Last source update
2 Mar 2023, 16:23 GMT
Award evaluation window
3 Apr 2023 – …
Authority reference
DN659053
FTS notice number
2023/S 000-006211
Classification (CPV)
Dental X-rayDental hand instrumentLaboratory, optical and precision equipments (excl. glasses)Medical furnitureMicroscopes
Delivery area
North East (UKC22)
Official registry OCID
ocds-h6vhtk-03adbf Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
3 Apr 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
3 Apr 2023, 12:05 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

2 Mar 2023 → 3 Apr 2023 · 3 dates
  1. Notice published
    2 Mar 2023, 16:23 GMT
  2. Submission deadline
    3 Apr 2023, 12:00 BST
  3. Bids opened
    3 Apr 2023, 12:05 BST

Contracting authority & participating public bodies

University of Newcastle upon Tyne t/a Newcastle University

Contracting authorityEducationBody governed by public lawEducation King's Gate, Newcastle upon Tyne, North East, NE1 7RUContact name, email Published organisation website ↗

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.