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Published 13 Aug 2024, 11:23 BST

Official UK procurement notice

Nurse Call Servicing · UK public procurement notice

Official notice

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)

ServicesOpen procedure
Sectors: Repair & Maintenance (50) Delivery: Wales (UKL22)
Budget not disclosedValue not published
Submissions closed 17 Sept 2024

What is being bought

Published requirement description

Cardiff and Vale University Health Board is one of the largest NHS organisations in the

UK which provides day to day health services to a population of around 472,400 people

living in Cardiff and the Vale of Glamorgan.

The Health Board consists of two main sites, the University Hospital of Wales (UHW),

and the University Hospital Llandough (UHL). There are also several smaller

Community Hospitals and numerous clinics which all come within the Health Boards

property portfolio.

This tender specification refers to the servicing of Nurse Call Equipment across UHB

sites in line with HTM 08-03.

The purpose of the servicing is to ensure the reliable operation of the nurse call system

to support patient care and staff communication.

The successful Contractor shall carryout comprehensive servicing of all components

within the nurse call system.

The Contractor shall be responsible for producing a detailed maintenance logs for each

serviced unit, detailing inspections, tests any repairs or replacements recommended.

The Contractor shall:

  1. Visual inspection and service all hardware components for signs of wear, damage or

corrosion (photographic evidence required for any damages).

  1. Functional testing of nurse call buttons, communication channels, and alarm features.
  2. Testing of back up power systems to ensure functionality during power outages.
  3. An allowance shall be made to replace batteries in each system detailed in

appendices A – E on the first inspection and again at the start of the fourth-year

inspections.

  1. Contractor shall allow to provide, within their tender, to provide a suitable inspection

sheet (electronically) to provide information required above.

  1. Report on general condition of all ancillary components within Medical service trunking

including small power sockets, Medical Gas outlets, Bedhead Lamps, etc., including a

description with quantity and type of outlets above outlets.

  1. As shown on the tender summary sheet, a provisional sum of 10,000.00 GBP has

been allowed for within Year 1 cost for a detailed survey of UHB properties to

identify any nurse call systems that have not been included for in this tender.

Please review the specification for further details.

CPV: Repair and maintenance services of electrical machinery, apparatus and associated equipment

The lotProcurement structure

single lot · no lot value published
Lot #1Please note additional information on this procurement:CancelledRenewal

Please note additional information on this procurement:

  1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the

tendering process and not award any contract.

  1. Bidders should note that they will be required to enter into terms and conditions of contract as

set out in the ITT and that save for matters of clarification or consistency the Contracting Authority

will not negotiate the terms.

  1. The Contracting Authority will not accept completed ITT's after the stated closing date.
  2. All documents to be priced (where applicable) in sterling and all payments made in sterling.
  3. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
  4. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is

acting on behalf of Cardiff and Vale University Local Health Board.

Delivery: Wales
Extensions: An option to extend for a further two years, to be taken in annual tranches at the sole discretion of the Health Board.Variant bids: not allowed
50532000 Repair and maintenance services of electrical machinery, apparatus and associated equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
13 Aug 2024, 11:23 BST
Last source update
7 Jan 2025, 10:54 GMT
Award evaluation window
17 Sept 2024 – …
Authority reference
CAV-OJEU-PROJECT56918
FTS notice number
2025/S 000-000298
Classification (CPV)
Repair and maintenance services of electrical machinery, apparatus and associated equipment
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-048a3c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Please note additional information on this procurement: 1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract. 2. Bidders should note that they will be required to enter into terms and conditions of contract asset out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms. 3. The Contracting Authority will not accept completed ITT's after the stated closing date. 4. All documents to be priced (where applicable) in sterling and all payments made in sterling. 5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. 6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board. 7. ITT reference number is itt_111931 (WA Ref:147092)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
17 Sept 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
17 Sept 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

17 Sept 2024 → 7 Jan 2025 · 3 dates
  1. Submission deadline
    17 Sept 2024, 12:00 BST
  2. Bids opened
    17 Sept 2024, 12:00 BST
  3. Notice published
    7 Jan 2025, 10:54 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to unsuccessful
    7 Jan 2025, 10:54 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityCentral GovernmentBody governed by public lawHealth 4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw, Cardiff, UK, CF15 7QZContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.