Official UK procurement notice
Overnight Short Breaks with Outreach Support for Children in Herefordshire
Authority: Herefordshire Council (Local council)
What is being bought
Published requirement descriptionContract for a service to provide Overnight Short Breaks with Outreach Support for children with Special Educational Needs and Disabilities in Herefordshire.
The Overnight Short Breaks service will be delivered from a Council-owned property near Hereford City. Outreach support will be delivered across a number of locations within Herefordshire.
The standstill period will end at midnight on 24th June 2026.
NOTE: The total estimated contract value stated in this notice represents the maximum possible value of the contract over its full term (including extensions). The actual value will be subject to demand and the provider's capacity during the life of the contract.
- The authority expects to re-tender this requirement around 31 Mar 2032, 23:59 BST.
CPV: Social work and related services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£7,600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 31 Mar 2032
- First published
- 8 Oct 2025, 12:58 BST
- Last source update
- 12 Jun 2026, 16:15 BST
- Award evaluation window
- Submission end – 18 May 2026
- Authority reference
DN795663- FTS notice number
2026/S 000-024267- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05aa7dFind a Tender
How it was run
Official notice- Submission deadline
- 23 Apr 2026, 16:00 BST
- Clarification deadline
- 16 Apr 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Herefordshire Council has published this contract opportunity on the 'Supplying the Southwest Portal'. To view the documentation related to this opportunity you will need to register on the portal if you are not already registered with Procontract, and express an interest in the opportunity.
To register with Procontract on the Supplying the Southwest Portal, click on the link below or copy and paste the link into your browser's address bar:
Timeline
8 Oct 2025 → 12 Jun 2026 · 10 dates- Planning notice published385 days ago8 Oct 2025, 12:58 BST
- Market engagement352 days ago10 Nov 2025, 23:59 GMT
Dates of the engagement:
- 5th November 10:00am - 12:30pm at Shell Store, Rotherwas, Skylon Park, Hereford HR2 6SR
- 12th November 1:00pm - 2:00pm via Microsoft teams (for this event suppliers should confirm their name and email address that we should send the Microsoft Teams invitation to)
Herefordshire Council has published this market engagement notice on the 'Supplying the Southwest Portal', project reference DN795663. To view the documentation related to this Market Engagement Event you will need to register on the portal if you are not already registered with Procontract, and express an interest in the opportunity.
Closing date for registration:
- 12 noon, Friday 31st October for the first event and
- 12 noon, Monday 10th November for the second event
To register with Procontract on the Supplying the Southwest Portal, click on the link below or copy and paste the link into your browser's address bar: www.supplyingthesouthwest.org.uk ↗
- Next notice expected327 days ago5 Dec 2025, 23:59 GMT
- Tender notice published225 days ago17 Mar 2026, 16:34 GMT
- Clarification questions by195 days ago16 Apr 2026, 23:59 BST
- Submission deadline188 days ago23 Apr 2026, 16:00 BST
- Award decision expected by163 days ago18 May 2026, 23:59 BST
- Contract starts142 days ago9 Jun 2026, 00:00 BST
- Assessment summaries sent139 days ago12 Jun 2026, 00:00 BST
- Latest notice published138 days ago12 Jun 2026, 16:15 BST
Notice history
13 events · 7 releases on Find a Tender · since 8 Oct 2025- Pipeline notice published8 Oct 2025, 12:58 BSTUK1
- Preliminary market engagement notice published15 Oct 2025, 14:52 BSTUK2
- Preliminary market engagement notice published28 Oct 2025, 12:21 GMTUK2
- Preliminary market engagement notice published29 Oct 2025, 14:49 GMTUK2
- Tender notice published17 Mar 2026, 16:34 GMTUK4
- Published value published: £7,600,00017 Mar 2026, 16:34 GMT
- Status changed to active17 Mar 2026, 16:34 GMT
- Deadline published: 17 Apr 2026, 16:00 BST17 Mar 2026, 16:34 GMT
- Tender notice published7 Apr 2026, 08:36 BSTUK4
- Deadline moved to 23 Apr 2026, 16:00 BST7 Apr 2026, 08:36 BST+6 days · was 17 Apr 2026, 16:00 BST
- Contract award notice published12 Jun 2026, 16:15 BSTUK6
- Status changed to complete12 Jun 2026, 16:15 BST
- Contract signature expected10 Jul 2026, 23:59 BSTscheduled
Published amendments (2)
Wrong registration email was provided in the original notice
Tender deadline extended to 23rd April 2026 at 16:00
Routine re-releases (7)
- 2025-10: 4 releases · 8 Oct 2025, 29 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| PCA Dom 113 Jul 2026 – 12 Jul 2031 · up to 12 Jul 2033Extensions: One optional extension of up to 24 months | £7,600,000 | 11 Jun 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 8 at stage one | 4 | 0 | — |
Who bid
- wonPCA Dom 1 · Wales (Cymru)
- did not winACHIEVE2GETHER LIMITED · North West England
- did not winBE CARE LIMITEDSME · West Midlands
- did not winKATECARES.CONSULTANCY LIMITED · South West England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
4 commercial parties on the notice · 1 awarded- ACHIEVE2GETHER LIMITEDBidder / tenderer
- BE CARE LIMITEDBidder / tenderer
- KATECARES.CONSULTANCY LIMITEDBidder / tenderer
- PCA Dom 1Awarded supplier
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Herefordshire Council has published this Opportunity on the 'Supplying the Southwest Portal'. To view the documentation related to this opportunity you will need to register on the portal if you are not already registered with Procontract, and express an interest in the opportuni…
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender