Official UK procurement notice
P3352 Arboricultural Services Framework Agreement
Authority: Birmingham City Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionThe Council aims to contract with suppliers to provide and maintain a high quality, responsive arboricultural (tree) maintenance service for the whole City. The framework agreement contracts resulting from this procurement will commence on 1st April 2027.
This procurement project will go through three stages, and this notice initially invites suppliers to participate in stage - 1 Invitation to Participate (ITP). The submission deadline for this stage is: 12pm 8th June 2026.
Only suppliers that pass stage 1 will proceed to stage 2 - Onsite Assessment and only suppliers that pass stage 2 will be able to participate in stage 3 - Invitation to Tender.
This procurement will be split into 3 Lots: Lot 1 North, Lot 2 South and Lot 3 Provision of Tree/Enquiry Inspections. Please see the documents in attached to this project on Intend for further details.
If you have any clarification questions regarding stage 1 - Invitation to Participate, please submit them using Intend's project correspondence function. A clarification tracker document which be published on a regular basis detailing all clarification questions asked and the answers provided by the Council to these questions. The name of the supplier which asked the clarification question will NOT be included in the clarification tracker.
- The deadline for submitting clarification questions for stage 1 is 12pm - 22nd May 2026
- The authority expects to re-tender this requirement around 28 Apr 2031, 23:59 BST.
- How the procedure runs: This procurement project will consist of three stages, and this notice initially invites suppliers to participate in stage - 1 Invitation to Participate (ITP). These stages are: Stage 1 - ITP (pass/fail) Stage 2 - Onsite Assessment (pass/fail) Stage 3 - Invitation to Tender (weighted score) Only those interested Participants who pass the first stage (ITP) will be invited to take part in the second stage - Site Visit Assessment. Selected Participants will be notified in writing that they have been invited to participate further in the procurement. Unsuccessful Participants will also be notified of the outcome of their request to participate in writing. The second stage of this Procurement Process will consist of a site visit. During the visit interested Participants will be assessed against a defined criterion set out in: Appendix 7 - Onsite Assessment. Participants must pass all defined criteria of the Onsite Assessment in order to proceed. Only those suppliers who pass the second stage assessment will be invited to take part in the third stage - Invitation to Tender (ITT). The Council will then issue an Invitation to Tender (ITT) to those Participants who successfully pass the second stage site visit assessment. Following the submission of tenders, the Council will assess the tenders to determine the most advantageous tender and award the framework agreements for each Lot on the basis of that assessment. This procurement will be split into 3 Lots: Lot 1 North, Lot 2 South and Lot 3 Provision of Tree/Enquiry Inspections The framework agreements (FA) for Lot 1 and Lot 2 will be awarded to two separate contractors (one for each Lot), for provision of all arboricultural services (except those services covered by Lot 3) in the North (Lot 1) and South (Lot 2) of the city of Birmingham. Lot 3 will cover tree enquires and inspections as well as the appointment of an arboriculturalist to carry out this service for the whole of Birmingham. Five suppliers will be appointed to Lot 3 and being awarded a contract for Lot 1 or Lot 2 will not preclude a supplier from being awarded a contract for Lot 3. Work will be offered to the five suppliers on the basis of ranking their total tender submission scores so that the work is first offered to the supplier with the highest score. Please the procurement documents on Intend for further information.
CPV: Tree-cutting services · Tree-maintenance services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Framework period
- 5 yrs from 1 Apr 2027
Published description of the framework
Framework for use by Birmingham City Council. There will be one supplier each for the framework agreements for Lots 1 & 2 to carry out arboricultural services for the north and south Birmingham. The contracts for Lots 1 &2 will be awarded to the Most Advantageous Tender (MAT).
Framework agreement contracts for Lot 3 will awarded to a maximum of five suppliers. Work packages will be allocated to suppliers based on a rank system and there will also be an option for further competition if more appropriate to individual requirements. There will be no restrictions on the Suppliers Lots 1 or 2 being awarded Lot 3.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotLot #1NorthPublished value£0
Provision of all arboricultural services required by the Council (except those services covered by Lot 3) for the North of the city of Birmingham.
- Economic & financial standing
See ITP documents for this procurement which can be found on Intend.
- Technical & professional ability
See ITP documents for this procurement which can be found on Intend.
Lot #2SouthPublished value£0
Provision of all arboricultural services required by the Council (except those services covered by Lot 3) for the South of the city of Birmingham
- Economic & financial standing
See ITP documents for this procurement which can be found on Intend.
- Technical & professional ability
See ITP documents for this procurement which can be found on Intend.
Lot #3Provision of Tree/Enquiry Inspections (city wide)Published value£0
Lot 3 is for the provision of Tree Enquiry Inspections and the supply of an arboriculturalist to carry out this service.
Five suppliers will be appointed to Lot 3 and being awarded a contract for Lot 1 or Lot 2 will not preclude a supplier from being awarded a contract for Lot 3.
Work packages for Lot 3 will be allocated to suppliers based on a rank system and there will also be an option for further competition if more appropriate to individual requirements.
- Economic & financial standing
See ITP documents for this procurement which can be found on Intend.
- Technical & professional ability
See ITP documents for this procurement which can be found on Intend.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Price
- Quality
- Social Value
- Economic & financial standing
See ITP documents for this procurement which can be found on Intend.
- Technical & professional ability
See ITP documents for this procurement which can be found on Intend.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “P3352 Arboricultural Services Framework Agreement” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 28 Apr 2031
- First published
- 6 May 2026, 12:44 BST
- Last source update
- 29 May 2026, 12:43 BST
- Award evaluation window
- Submission end – 23 Sept 2026
- Authority reference
P3352- FTS notice number
2026/S 000-041489- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06925bFind a Tender
- How it runs
This procurement project will consist of three stages, and this notice initially invites suppliers to participate in stage - 1 Invitation to Participate (ITP). These stages are:
Stage 1 - ITP (pass/fail)
Stage 2 - Onsite Assessment (pass/fail)
Stage 3 - Invitation to Tender (weighted score)
Only those interested Participants who pass the first stage (ITP) will be invited to take part in the second stage - Site Visit Assessment.
Selected Participants will be notified in writing that they have been invited to participate further in the procurement. Unsuccessful Participants will also be notified of the outcome of their request to participate in writing.
The second stage of this Procurement Process will consist of a site visit. During the visit interested Participants will be assessed against a defined criterion set out in: Appendix 7 - Onsite Assessment.
Participants must pass all defined criteria of the Onsite Assessment in order to proceed. Only those suppliers who pass the second stage assessment will be invited to take part in the third stage - Invitation to Tender (ITT).
The Council will then issue an Invitation to Tender (ITT) to those Participants who successfully pass the second stage site visit assessment.
Following the submission of tenders, the Council will assess the tenders to determine the most advantageous tender and award the framework agreements for each Lot on the basis of that assessment.
This procurement will be split into 3 Lots: Lot 1 North, Lot 2 South and Lot 3 Provision of Tree/Enquiry Inspections
The framework agreements (FA) for Lot 1 and Lot 2 will be awarded to two separate contractors (one for each Lot), for provision of all arboricultural services (except those services covered by Lot 3) in the North (Lot 1) and South (Lot 2) of the city of Birmingham.
Lot 3 will cover tree enquires and inspections as well as the appointment of an arboriculturalist to carry out this service for the whole of Birmingham. Five suppliers will be appointed to Lot 3 and being awarded a contract for Lot 1 or Lot 2 will not preclude a supplier from being awarded a contract for Lot 3. Work will be offered to the five suppliers on the basis of ranking their total tender submission scores so that the work is first offered to the supplier with the highest score.
Please the procurement documents on Intend for further information.
How it was run
Official notice- Requests to participate (first stage)
- 8 Jun 2026, 12:00 BST
- Appointment period ends
- 8 Jun 2026, 12:00 BST
- Clarification deadline
- 22 May 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
To participate in this procurement you will need to use the council's e-procurement portal Intend.
in-tendhost.co.uk/birminghamcc ↗
Please use the procurement project number P3352 to find this project.
If you are not already registered, please register with In-tend. Registration and use of In-Tend is free.
If you are unable to register with In-tend please email: cps@birmingham.gov.uk.
Timeline
6 May 2026 → 1 Apr 2027 · 6 dates- Tender notice published173 days ago6 May 2026, 12:44 BST
- Clarification questions by157 days ago22 May 2026, 17:00 BST
- Latest notice published150 days ago29 May 2026, 12:43 BST
- Admission / appointment period ends141 days ago · period end, not a bid countdown8 Jun 2026, 12:00 BST
- Award decision expected by33 days ago23 Sept 2026, 23:59 BST
- Today26 Oct 2026
- Contract startsin 156 days1 Apr 2027, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 6 May 2026- Tender notice published6 May 2026, 12:44 BSTUK4
- Tender notice published29 May 2026, 12:43 BSTUK4
Published amendments (1)
Extension of deadline to submit a response to the Invitation to Participate from 1st June 2026 to 8th June 2026
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender