Official UK procurement notice
PAN3520 - Hire, Installation and Removal of Lighting and Animations
Authority: Leicester City Council (Local council)
What is being bought
Published requirement descriptionLeicester City Council invites Tenders for the hire, installation and removal of lighting and animations (for the Christmas period) for its Tourism, Culture & Inward Investment Team for Town Hall Square, Leicester. A site visit is being held to the site at 10am on 25 August 2026. Suppliers shall confirm attendance via the ProContract portal. The proposed contract will be for one year with options to extend for a period or periods totalling no more than up to a further four years. Further information about the opportunity can be found in the tender documentation. Submissions must be received by 12:00 noon on 17 September 2026 at the very latest via the EastMidsTenders portal: www.eastmidstenders.org/index.html ↗. Any queries/questions regarding this opportunity must be received via the ProContract portal only. To assist potential Suppliers, the link, supplierhelp.due-north.com ↗ provides helpful user guides on using the ProContract portal. Furthermore, Suppliers will be required to register on the Central Digital Platform (a Find a Tender service). To assist prospective Suppliers, Cabinet Office have published video guides with accompanying PDF user manuals which will help Suppliers understand and navigate the platform, including how to register, upload organisational information and search and bid for opportunities. Please click on the following link: www.gov.uk/government/collectio… ↗ .
- The authority expects to re-tender this requirement around 1 Jul 2031, 23:59 BST.
- No preliminary market engagement: The services are standard, well-understood requirements where Supplier input would not add value.
CPV: Event services · Installation services (except software)
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40%
- Price: Price 60%
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Jul 2031
- First published
- 17 Aug 2026, 14:35 BST
- Last source update
- 28 Oct 2026, 11:10 GMT
- Award evaluation window
- Submission end – 13 Oct 2026
- Authority reference
PAN3520- FTS notice number
2026/S 000-078156- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06e5b2Find a Tender
How it was run
Official notice- Submission deadline
- 17 Sept 2026, 12:00 BST
- Clarification deadline
- 3 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
17 Aug 2026 → 6 Nov 2026 · 8 dates- Tender notice published72 days ago17 Aug 2026, 14:35 BST
- Clarification questions by55 days ago3 Sept 2026, 12:00 BST
- Submission deadline41 days ago17 Sept 2026, 12:00 BST
- Award decision expected by14 days ago13 Oct 2026, 23:59 BST
- Contract starts9 days ago19 Oct 2026, 00:00 BST
- Assessment summaries sent18h ago28 Oct 2026
- Latest notice published6h ago28 Oct 2026, 11:10 GMT
- Today28 Oct 2026
- Standstill endsin 9 days6 Nov 2026, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 17 Aug 2026- Tender notice published17 Aug 2026, 14:35 BSTUK4
- Contract award notice published28 Oct 2026, 11:10 GMTUK6
- Status changed to complete28 Oct 2026, 11:10 GMT
- Contract signature expected9 Nov 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Pearce Sound & Lighting Ltd10 Nov 2026 – 9 Nov 2027 · up to 9 Nov 2031Extensions: The contract is for one year with options to extend for a period or period totalling no more than a further four years. | £169,899 | 28 Oct 2026standstill to 6 Nov 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 2 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Pearce Sound & Lighting LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender