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Published 14 Mar 2025, 15:37 GMT

Official UK procurement notice

Pathology Courier Service · UK public procurement notice

Official notice

Authority: Imperial College Healthcare NHS Trust (Central government)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Postal and telecommunications services (64) Delivery: Delivery location not published
Published estimate£20,000,000≈ £4.0m / year · £24,000,000 inc. VAT
Submissions closed 14 Apr 2025
Contract term 5 yrsends 21 Aug 2030 · up to 21 Aug 2035 with extensions · starts 22 Aug 2025

What is being bought

Published requirement description

North West London Pathology (NWLP) is an NHS organisation jointly owned by and serving the following NHS trusts:

  • Imperial College Healthcare NHS Trust
  • Chelsea and Westminster Hospital NHS Foundation Trust
  • The Hillingdon Hospitals NHS Foundation trust. NWLP provides pathology services at seven hospital sites, supports 280 GP practices and undertakes in excess of 35 million pathology tests each year. This NHS partnership has created a reliable and sustainable service that delivers outstanding quality to users and patients alike. Our innovative approach allows us to better manage demand, standardise operations, improve value for money and make use of new technology. Through partnership, NWLP seeks a forward-thinking logistics provider committed to supporting our mission of delivering sustainable pathology services, with a shared focus on excellence, sustainability, transparency, continuous improvement and resilience. Our organisation requires a comprehensive logistics solution that ensures the efficient, reliable, and seamless movement of goods and services across various locations. We can break this requirement into five key pillars: 1. Transportation Fleet: A dedicated fleet of vehicles that are well-maintained and capable of handling our specific goods, ensuring timely and safe deliveries. The fleet must be a mix of types to support our different requirements and meet key sustainability goals. 2. Tracking and Monitoring: Advanced tracking systems that provide real-time updates on the location and status of goods, ensuring transparency and accountability throughout the supply chain. 3. Warehousing and Inventory Management: Strategic warehousing solutions to optimise storage, streamline inventory management, and facilitate quick dispatches. 4. Integration with Operations: Seamless integration with our existing operational processes to ensure smooth workflows, minimising disruptions, enhancing overall efficiency and supporting business continuity events. 5. Scalability and Flexibility: A scalable solution that can adapt to varying volumes and demands, with the flexibility to expand or adjust as needed to support business growth and dynamic market conditions.
  • The authority expects to re-tender this requirement around 17 Jul 2025, 23:59 BST.

CPV: Courier services

The lotProcurement structure

single lot · value published
Lot #1Renewal 5 yrsSMEVCSEPublished value£20,000,000
Contract period: 22 Aug 2025 – 21 Aug 2030 (5 yrs) · up to 21 Aug 2035 with extensionsValue: £20,000,000 exc. VAT · £24,000,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
Extensions: up to a 5 year extension 1+1+1+1+1 · annual extensions up to a total of 5 years

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 45%
Published sub-criteria (2)
  • Quality: 55%
  • cost: 45%
Published award criteria (2)
  • cost: this is included in the procurement documentation
  • Quality: Please see procurement documentation
What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 17 Jul 2025
First published
14 Mar 2025, 15:37 GMT
Last source update
14 Mar 2025, 15:37 GMT
Award evaluation window
Submission end – 17 Jul 2025
FTS notice number
2025/S 000-009496
Latest notice
Tender notice (UK4)
Classification (CPV)
Courier services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-04ed6f Find a Tender
Contract terms summary

30 Days

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
14 Apr 2025, 12:00 BST
Clarification deadline
2 Apr 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

14 Mar 2025 → 22 Aug 2025 · 5 dates
  1. Tender notice published
    14 Mar 2025, 15:37 GMT
  2. Clarification questions by
    2 Apr 2025, 12:00 BST
  3. Submission deadline
    14 Apr 2025, 12:00 BST
  4. Award decision expected by
    17 Jul 2025, 23:59 BST
  5. Contract starts
    22 Aug 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    14 Mar 2025, 15:37 GMT
    UK4

Contracting authority & participating public bodies

Imperial College Healthcare NHS Trust

Contracting authorityPublic authority - central government GB-PPON: PYMN-2374-JNRY St Mary's Hospital, Praed Street, London, London, W21NYContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender