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Published 16 Oct 2024, 11:51 BST

Official UK procurement notice

Payroll System · UK public procurement notice

Official notice

Authority: Bournemouth, Christchurch and Poole Council (Local council)

GoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: South West (UKK24)
Budget not disclosedValue not published
Submissions closed 15 Nov 2024awarded 25 Feb 2025
Awarded to MHR INTERNATIONAL UK LIMITED
Contract term 5 yrsends 31 Mar 2030 · extension options published · starts 1 Apr 2025

What is being bought

Published requirement description

The new Payroll system will come into effect from 01 April 2026, with parallel running of payslips with the current system from 01 January 2026. The contract will be for an initial period of five years with the option to extend for a further 5 years (5+3+2). Therefore, if all extensions were taken the full length of the contract would be for ten years. The new payroll system will be used by the Council’s in-house Payroll Team and will manage an end-to-end payroll and pensions process.

CPV: Industry specific software package · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1The provision, implementation, and maintenance of a payroll systemAwardedRenewal 5 yrs

The provision, implementation, and maintenance of a payroll system. The new payroll system will be used by the Council’s in-house Payroll Team and will manage an end-to-end payroll and pensions process, ensuring accurate and timely payment of salaries, taxes, and benefits to employees. This includes a more modern, automated and cloud-based SaaS payroll system that can integrate with Microsoft MS Dynamics 365.

Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: South West
Extensions: The Authority has 2 options to extend the contract, the first being 36 months and the second being 24 months. The maximum period of this contract shall therefore be 120 months and this period includes all options to extend.Variant bids: not allowed
48100000 Industry specific software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Demonstration: 30%
  • Quality: 30%
  • price: 40%
Published award criteria (3)
  • Demonstration: 30
  • Quality: 30
  • Price: 40
Conditions of participation1
  • Suitability

    Refer to procurement documents

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
16 Oct 2024, 11:51 BST
Last source update
5 Jun 2025, 10:38 BST
Award evaluation window
15 Nov 2024 – …
Authority reference
DN734703
FTS notice number
2025/S 000-030128
Classification (CPV)
Industry specific software packageSoftware package and information systems
Delivery area
South West (UKK24)
Official registry OCID
ocds-h6vhtk-04acb3 Find a Tender
Contract terms
Performance terms

Please note that if a bid is received from a consortium or from two suppliers then words will be added to the contract to enable suppliers to be held liable for performance individually or jointly (joint and several liability).

Review and risk notes
Review procedure

In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
15 Nov 2024, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
15 Nov 2024, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

15 Nov 2024 → 5 Jun 2025 · 4 dates
  1. Submission deadline
    15 Nov 2024, 14:00 GMT
  2. Bids opened
    15 Nov 2024, 14:00 GMT
  3. Contract starts
    1 Apr 2025, 00:00 BST
  4. Notice published
    5 Jun 2025, 10:38 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    5 Jun 2025, 10:38 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 3
Contracts signed 1latest 25 Feb 2025
Awarded toValueDateStatus
MHR INTERNATIONAL UK LIMITED——Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
The provision, implementation, and maintenance of a payroll system3bids · 3 electronic0—£773,705 – £1,364,393
Whole notice———£773,705 – £1,364,393

Contracting authority & participating public bodies

Bournemouth Christchurch and Poole Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services BCP Council, Civic Centre, Bourne Avenue, Bournemouth, South West, BH2 6DYContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Courts of Justice, StrandReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria