Peer Mentoring Platform · UK public procurement notice

CPV: Software package and information systems

Procedure method

Negotiated without publication of a contract notice

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Goods

Notice status

Awarded

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

26 Oct 2021, 15:59 BST

Last source update

26 Oct 2021, 17:18 BST

Authority reference

PD-747-TH

FTS notice number

2021/S 000-026830

Classification (CPV)

Software package and information systems

Delivery area

West Midlands (UKG)

Official registry OCID

ocds-h6vhtk-02f01f Find a Tender

Why no open competition

No tenders or no suitable tenders/requests to participate in response to restricted procedure

Published justification

On 21st July 2021, Coventry University placed a contract notice [PD-631-VCM] on the University's procurement portal seeking tenders from potential suppliers using the closed procedure for a Peer Mentoring Partner.

Coventry University sought a supplier to assist it with the provision of a University-wide Peer Mentoring platform, incorporating systems requirements, cultural adoption, role development, processes and technology which would play a core role in Coventry University's EdTech ecosystem.

Coventry University and Vygo have worked together since 2019 to streamline and digitise peer connections through the Vygo Student Support platform. Through the COVID-19 Pandemic, Peer Mentoring has provided opportunities through peer-to-peer connections leveraging a truly asynchronous support model.

The university acknowledges this area of interest is niche and as such undertook initial market research to locate potential suppliers and as part of the initial tender invited what were identified as the top suppliers to submit. This pre-market engagement resulted in only one submission.

Extensive work has been undertaken during this period to to embed Peer Mentoring at the beginning of the students' journey and leverage our New Academic Year model. This led, in May 2021, to the creation of the 'Transition+' model whereby every student has the opportunity for every new student to be paired with a mentor when joining the University.

The Vygo platform brings a distinctive approach to Peer Mentoring. In light of the ongoing global pandemic, and a general movement in higher education towards offering digital teaching and learning, Coventry University has identified a need for incorporating systems requirements, cultural adoption, and transformation services specifically tailored to the Platform, to transform the peer supported delivered on the Platform so that they are suitable for synchronous or asynchronous delivery via the Platform.

As the Platform is provided by Vygo and the Services required are specific to Vygo's Platform, Coventry University considers that Vygo is the only supplier in the market who could effectively deliver the Services. Procuring the Services from a different supplier at this stage would cause significant disruption to Coventry University's peer mentoring offering, which remains a fundamental offering in light of the ongoing global pandemic. Coventry University does not consider that another supplier would be able to meet its requirements in respect of the Services considering the specificity of its requirements in relation to the Vygo Platform, and the fact that the functionality of the Platform, and detailed knowledge thereof, is integral to the effective delivery of the Services.

• Coventry University (supplier)Awarded supplierReview body Coventry, West Midlands

No document links were published on the notice.