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Published 5 May 2021, 14:44 BST

Official UK procurement notice

Planned Preventative Maintenance of Fire & Security

Official notice

Authority: Dumfries and Galloway Council (Local council)

ServicesOpen procedureSME suitable
Sectors: Security, fire-fighting, police and defence equipment (35)Repair & Maintenance (50) Delivery: Scotland (UKM92)
Awarded value£404,000published contract · exc. VAT
Submissions closed 19 Aug 2021awarded 11 Oct 2021
Awarded to Chubb Fire & Security Limited

What is being bought

Published requirement description

This contract will provide Dumfries and Galloway Council with a Contractor certified to

carry out Servicing & Maintenance of the following equipment:

Fire Alarms

Radio Fire Alarms

Intruder Systems

Panic Alarms

Access Systems

CCTV Systems

Fire Suppression Systems

VESDA systems (Very Early Smoke Detection Apparatus)

CPV: Emergency and security equipment · Repair and maintenance services of security equipment · Security cameras · Security equipment · Surveillance and security systems and devices

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland · at various locations across Dumfries & Galloway
Extensions: one optional 12 month extension on top of the 36 month contract running to September 2025 if option is usedVariant bids: not allowedElectronic catalogue: required
35100000 Emergency and security equipment35120000 Surveillance and security systems and devices35121000 Security equipment35125300 Security cameras

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Quality/technical: 30%
  • price: 70%
Published award criteria (2)
  • Quality/technical: 30
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 May 2021, 14:44 BST
Last source update
14 Jan 2022, 13:05 GMT
Award evaluation window
12 Aug 2021 – …
Authority reference
DGT-1333-21
FTS notice number
2022/S 000-001169
Classification (CPV)
Emergency and security equipmentRepair and maintenance services of security equipmentSecurity camerasSecurity equipmentSurveillance and security systems and devices
Delivery area
Scotland (UKM92)
Official registry OCID
ocds-h6vhtk-02ad5e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:679605)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
19 Aug 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bid validity
120 days from the deadline
Bids opened
12 Aug 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

12 Aug 2021 → 14 Jan 2022 · 4 dates
  1. Bids opened
    12 Aug 2021, 12:00 BST
  2. Submission deadline
    19 Aug 2021, 12:00 BST
  3. Next notice expected
    30 Sept 2021, 00:00 BST
  4. Notice published
    14 Jan 2022, 13:05 GMT

Notice history

5 events · 4 releases on Find a Tender · since 9 Aug 2021
  1. Status changed to active
    9 Aug 2021, 10:35 BST
  2. Procurement method changed
    9 Aug 2021, 10:35 BST
  3. Deadline moved to 19 Aug 2021, 12:00 BST
    9 Aug 2021, 10:35 BST
    +7 days · was 12 Aug 2021, 12:00 BST
  4. Deadline published: 12 Aug 2021, 12:00 BST
    9 Aug 2021, 10:35 BST
  5. Status changed to complete
    14 Jan 2022, 13:05 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.212 Aug 202119 Aug 2021+7 d
—Bid openingConditions for opening of tenders · IV.2.712 Aug 202119 Aug 2021+7 d

Deadline extended

Routine re-releases (4)
  • 2021-05: 1 release · 5 May 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £404,0001 contract exc. VAT
Bids received 54 from SMEs
Contracts signed 1latest 11 Oct 2021
Awarded toValueDateStatus
Chubb Fire & Security Limited£404,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic · 5 from abroad4——

Contracting authority & participating public bodies

Dumfries and Galloway Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Procurement Team, Carruthers House, Dumfries, Scotland, DG1 2HPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dumfries Sheriff CourtReview body Dumfries

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria