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Published 23 May 2024, 15:57 BST

Official UK procurement notice

PPE and Occupational Clothing, Workwear and Footwear

Official notice

Authority: Bournemouth, Christchurch and Poole Council (Local council)

Framework agreement7 lotsGoodsOpen procedureSME suitable
Sectors: Clothing, footwear, luggage articles and accessories (18) Delivery: South West (UKK24)
Framework ceiling (notional)£1,499,000total for 7 lots · framework ceiling, not attributable revenue
Submissions closed 26 Jun 2024awarded 4 Feb 2025
Lots 7see the lot list below

What is being bought7 lots · detail below

Published requirement description

BCP Council is procuring a goods supplier(s) for PPE (Personal Protective Equipment) and Occupational Clothing, Workwear and Footwear. The contract aims to deliver exceptional value for money, enhanced sustainability, improved professional image, and foster an inclusive culture in which everybody feels seen, respected, and valued. Products are required to be procured in line with sustainable procurement strategies, utilising natural fibres where possible to ensure staff comfort (particularly important in relation to menopause and peri-menopause).

The scope of supply extends to all operations across the Council including but not limited to the following:

  • Housing
  • Seafront
  • Grounds maintenance, parks and countryside
  • Construction teams (highways, buildings)
  • Transport / fleet
  • Waste
  • Leisure
  • Security
  • Parking / civil enforcement
  • Hospitality / catering

CPV: Clothing, footwear, luggage articles and accessories · Footwear · Garments · Hats and headgear · Occupational clothing · Occupational clothing, special workwear and accessories · Protective footwear · Protective headgear · Safety equipment · Special clothing and accessories · Sportswear · T-shirts and shirts

How this framework works

From the published notice
Bids received
15 bids received · 3 suppliers appointed

Lots and requirements (7)Procurement structure

7 lots · no lot values published · same evaluation weights on every lot
Lot #1Site PPECancelledRenewal

Lot 1 – Site PPE (e.g. products meeting EN471 designed for safety in and around highways and construction environments)

18444000: Protective headgear

35113000: Safety equipment

18424000: Gloves Additional information: Please do not contact any officer/team named on this notice or the documentation. All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk ↗ . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.

Delivery: South West
Extensions: The Authority has 2 options to extend the contract and each option shall be an additional 12 months. The maximum period of this contract shall therefore be 84 months and this period includes all options to extend.Variant bids: not allowed
18400000 Special clothing and accessories35113000 Safety equipment
Lot #2TradeCancelledRenewal

Lot 2 – Trade (e.g. products designed for user comfort and to protect the skin)

18000000: Clothing, footwear, luggage articles and accessories

18110000: Occupational clothing

18330000: T-shirts and shirts

18424000: Gloves Additional information: Please do not contact any officer/team named on this notice or the documentation. All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk ↗ . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.

Delivery: South West
Extensions: The Authority has 2 options to extend the contract and each option shall be an additional 12 months. The maximum period of this contract shall therefore be 84 months and this period includes all options to extend.Variant bids: not allowed
18000000 Clothing, footwear, luggage articles and accessories18400000 Special clothing and accessories18440000 Hats and headgear18444000 Protective headgear35113000 Safety equipment
Lot #3HealthcareCancelledRenewal

Lot 3 – Healthcare (e.g. products designed for use within a healthcare setting, including both personal protection and user comfort)

18000000: Clothing, footwear, luggage articles and accessories

18110000: Occupational clothing

18330000: T-shirts and shirts

18424000: Gloves Additional information: Please do not contact any officer/team named on this notice or the documentation. All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk ↗ . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.

Delivery: South West
Extensions: The Authority has 2 options to extend the contract and each option shall be an additional 12 months. The maximum period of this contract shall therefore be 84 months and this period includes all options to extend.Variant bids: not allowed
18000000 Clothing, footwear, luggage articles and accessories18400000 Special clothing and accessories18440000 Hats and headgear18444000 Protective headgear
Lot #4Hospitality and FuneralCancelledRenewal

Lot 4 – Hospitality and Funeral (e.g. products designed for use within a hospitality and catering setting, including both personal protection and user comfort)

18000000: Clothing, footwear, luggage articles and accessories

18110000: Occupational clothing

18330000: T-shirts and shirts Additional information: Please do not contact any officer/team named on this notice or the documentation. All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk ↗ . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.

Delivery: South West
Extensions: The Authority has 2 options to extend the contract and each option shall be an additional 12 months. The maximum period of this contract shall therefore be 84 months and this period includes all options to extend.Variant bids: not allowed
18000000 Clothing, footwear, luggage articles and accessories18110000 Occupational clothing18330000 T-shirts and shirts
Lot #5Security & Civil Enforcement Officer (CEO)CancelledRenewal

Lot 5 – Security & Civil Enforcement Officer (CEO) (e.g. products designed for use within a security and civil enforcement setting, including both personal protection and user comfort)

18000000: Clothing, footwear, luggage articles and accessories

18110000: Occupational clothing

18330000: T-shirts and shirts

35113000: Safety equipment Additional information: Please do not contact any officer/team named on this notice or the documentation. All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk ↗ . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.

Delivery: South West
Extensions: The Authority has 2 options to extend the contract and each option shall be an additional 12 months. The maximum period of this contract shall therefore be 84 months and this period includes all options to extend.Variant bids: not allowed
18000000 Clothing, footwear, luggage articles and accessories18110000 Occupational clothing18330000 T-shirts and shirts35113000 Safety equipment
Lot #6Leisure and SeafrontCancelledRenewal

Lot 6 -–Leisure and Seafront*

18000000: Clothing, footwear, luggage articles and accessories

18110000: Occupational clothing

18330000: T-shirts and shirts

18412000: Sportswear Additional information: Please do not contact any officer/team named on this notice or the documentation. All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk ↗ . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.

Delivery: South West
Extensions: The Authority has 2 options to extend the contract and each option shall be an additional 12 months. The maximum period of this contract shall therefore be 84 months and this period includes all options to extend.Variant bids: not allowed
18000000 Clothing, footwear, luggage articles and accessories18100000 Occupational clothing, special workwear and accessories18330000 T-shirts and shirts18412000 Sportswear
Lot #7FootwearCancelledRenewal

Lot 7 – Footwear

18800000: Footwear

18830000: Protective footwear Additional information: Please do not contact any officer/team named on this notice or the documentation. All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk ↗ . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.

Delivery: South West
Extensions: The Authority has 2 options to extend the contract and each option shall be an additional 12 months. The maximum period of this contract shall therefore be 84 months and this period includes all options to extend.Variant bids: not allowed
18800000 Footwear18830000 Protective footwear

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 7 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality: 50
  • Price: 50
Conditions of participation1
  • Suitability

    Refer to procurement documents.

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “PPE and Occupational Clothing, Workwear and Footwear” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
23 May 2024, 15:57 BST
Last source update
3 Apr 2025, 11:09 BST
Award evaluation window
26 Jun 2024 – …
Authority reference
DN721479
FTS notice number
2025/S 000-012735
Classification (CPV)
Clothing, footwear, luggage articles and accessoriesFootwearGarmentsHats and headgearOccupational clothingOccupational clothing, special workwear and accessoriesProtective footwearProtective headgearSafety equipmentSpecial clothing and accessories
+2 moreSportswearT-shirts and shirts
Delivery area
South West (UKK24)
Official registry OCID
ocds-h6vhtk-046a16 Find a Tender
Contract terms
Performance terms

Please note that if a bid is received from a consortium or from two suppliers then words will be added to the contract to enable suppliers to be held liable for performance individually or jointly (joint and several liability).

Review and risk notes
Review procedure

In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
26 Jun 2024, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
26 Jun 2024, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Timeline

26 Jun 2024 → 3 Apr 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    26 Jun 2024, 14:00 BST
  2. Bids opened
    26 Jun 2024, 14:00 BST
  3. Notice published
    3 Apr 2025, 11:09 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    4 Feb 2025, 15:08 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextName and address of the contractor · V2.3SMI INT Group Ltd Stockport SK4 1QR Country United Kingdom NUTS codeUKK24 - Bournemouth, Christchurch and Poole The contractor is an SMETower Supplies Poole BH12 4TS Country United Kingdom NUTS code UKK24 - Bournemouth, Christchurch and Poole The contractor is an SME

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 1512 from SMEs
Contracts signed 1latest 4 Feb 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • PPE and Occupational Clothing, Workwear and Footwear

    Signed
    4 Feb 2025
    Value
    —
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
15bids · 15 electronic12—£1,400,000 – £1,499,000

Contracting authority & participating public bodies

Bournemouth Christchurch and Poole Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services BCP Council, Civic Centre, Bourne Avenue, Bournemouth, South West, BH2 6DYContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Courts of JusticeReview body London

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria