Find a TenderAwarded

Published 22 Nov 2021, 11:29 GMT

Official UK procurement notice

Printing of Election and Electoral Registration Materials

Official notice

Authority: Dorset Council (Local council)

GoodsOpen procedureSME suitable

Sectors: Printed matter and related products (22)Business Services & Consultancy (79) Delivery: South West (UKK2)

Awarded value£805,000published contract · exc. VAT

Submissions closed 4 Jan 2022awarded 8 Feb 2022

Awarded to CIVICA ELECTION SERVICES LIMITED

What is being bought

Published requirement description

Printing services are required to meet the needs of the Council in respect on (1) its delivery of all elections and (2) the Annual Electoral Registration Canvass and ongoing electoral registration work.

CPV: Bespoke printed matter · Electoral forms · Printing and distribution services

The lotProcurement structure

single lot · no lot value published

Lot #1The Council intends to establish an agreement for a period of up to 4 years (2 years…AwardedRenewal

The Council intends to establish an agreement for a period of up to 4 years (2 years plus a further optional 2 years) for election and electoral registration printing materials as follows:

-Ballot papers and Corresponding Number Lists (CNLs)

-Postal vote ballot packs

-Poll cards

-Large print ballot papers

-Grass skirts

-Canvass Forms and Canvass Communication 'A's (CCAs)

-Invitation to Register (ITRs)

-Household Notification Letters (HNLs)

-Annual Postal Vote Personal Identifier (PI) Refresh letters

This shall include, but is not limited to, providing a full print and design service delivering poll cards, ballot papers, postal vote packs and relevant electoral registration forms.

Additionally the Contractor is required to arrange the provision of an automated response management service in respect of the annual canvas.

Delivery: South West

Extensions: The contract will be awarded for a period of up to four years (initial period of 2 years (24 months) plus an optional extension period of a further 2 years (24 months).Variant bids: not allowed

22821000 Electoral forms 79824000 Printing and distribution services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 45%Price: 50%Social value: 5%

Published award criteria (3)

Quality: 45
Social Value: 5
Price: 50

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 22 Nov 2021, 11:29 GMT
Last source update: 14 Feb 2022, 14:49 GMT
Award evaluation window: 4 Jan 2022 – …
Authority reference: DN580297
FTS notice number: 2022/S 000-004156
Classification (CPV): Bespoke printed matterElectoral formsPrinting and distribution services
Delivery area: South West (UKK2)
Official registry OCID: ocds-h6vhtk-02f8c6 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 4 Jan 2022, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 4 Jan 2022, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

4 Jan 2022 → 14 Feb 2022 · 3 dates

Submission deadline
4 Jan 2022, 12:00 GMT
Bids opened
4 Jan 2022, 12:00 GMT
Notice published
14 Feb 2022, 14:49 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
14 Feb 2022, 14:49 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £805,0001 contract exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 8 Feb 2022

Awarded to	Value	Date	Status
CIVICA ELECTION SERVICES LIMITED	£805,000 †	—	Awarded

Contracts

Printing of Election and Electoral Registration Materials · CIVICA ELECTION SERVICES LIMITED
Signed
8 Feb 2022
Value
£805,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic	2	—	—

Contracting authority & participating public bodies

Dorset Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Dorset Council, County Hall, Colliton Park, Dorchester, South West, DT1 1XJContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Civica Election Services LimitedAwarded supplier02263092 The Election Centre, 33 Clarendon Road, London, South West, N8 0NWContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.