Official UK procurement notice
Private Sector Housing HMO Licensing Administration System
Authority: Portsmouth City Council (Local council)
What is being bought
Published requirement descriptionPortsmouth City Council (the 'Council'), is undertaking preliminary market engagement (PME) ahead of a formal procurement process scheduled to commence around June 2026 concerning the supply of HMO Licensing System to include a landlord's portal and offline application to support the HMO Additional and Mandatory licensing schemes.
The council will have an estimated budget of £60,000 per annum for the solution. The contract is likely to have a base term of 5 years with option to extend by a further 3 years in increments to be agreed between the parties.
The Council is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the above services. The procurement process.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1PlannedRenewal
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Past planning notice
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Jul 2025, 16:47 BST
- Last source update
- 24 Jul 2025, 16:47 BST
- FTS notice number
2025/S 000-042938- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0565d5Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
24 Jul 2025 → 1 Sept 2027 · 3 dates- Planning notice published24 Jul 2025, 16:47 BST
- Market engagement22 Aug 2025, 23:59 BST
The council has prepared a preliminary market engagement questionnaire for completion which will be used to understand:
Market interest
Budget
Feasibility
Technical requirements
Integration considerations
Data migration and security considerations
The submission of the questionnaire, in part or in full, is purely optional and suppliers who do not submit will not be precluded from taking part in the procurement process. Subject to the responses, the council may wish to engage with suppliers further in an informal discussion, however this is purely a market consultation and will not form part of the selection process.
The Council are requesting that the questionnaire be completed and returned by Friday 22nd August at 17:00. The questionnaire should be submitted via the Council's In-tend and against the projects PME stage. Any responses after this deadline may not be considered in the PME report.
- Today30 Oct 2026
- Contract startsin 305 days1 Sept 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published24 Jul 2025, 16:47 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender