Find a TenderAwarded

Published 31 Oct 2022, 10:22 GMT

Official UK procurement notice

Procurement of a Lettings, Management and Maintenance Manager for InReach’s Property Portfolio

Official notice

Authority: Birmingham City Council (Local council)

ServicesOpen procedureSME suitable

Sectors: Real estate services (70) Delivery: West Midlands (UKG)

Published estimate£3,200,000exc. VAT

Submissions closed 1 Dec 2022awarded 25 Jan 2023

Awarded to Pinnacle Housing Limited

What is being bought

Published requirement description

InReach wishes to invite potential suppliers to submit tenders to undertake the Lettings, Management, and Maintenance of the InReach property portfolio.The services required include: 1. Marketing and Letting2. Tenant Management3. Property Management4. Property Maintenance 5. Rent Administration6. Estate Maintenance The contract duration is for 3 years, with an option to extend for a further period of up to 2 years subject to satisfactory performance and continued requirements.

CPV: Commercial property management services · Letting services of own property · Property management services of real estate on a fee or contract basis · Real estate services with own property

The lotProcurement structure

single lot · no lot value published

Lot #1An exciting opportunity has arisen to support the business delivery of InReach…Awarded

An exciting opportunity has arisen to support the business delivery of InReach (Birmingham) Limited, ‘InReach’, a wholly-owned company of Birmingham City Council.InReach was incorporated in 2014 to provide a further tenancy option for the city residents, offering high-quality accommodation in the Private Rented Sector (PRS). InReach strategy is to develop a portfolio of assets in Birmingham for PRS that will generate a healthy yield and set the standard for tenancy and facilities management.Embankment is InReach’s first purpose build apartment building for market rent. It was completed in July 2018 and comprises 92 one and two-bedroomed apartments in the city center of Birmingham. InReach is seeking to develop further PRS dwellings with a pipeline of 270 new homes due to be completed in April 2023. InReach wishes to invite potential suppliers to submit tenders to undertake the Lettings, Management, and Maintenance of the InReach property portfolio.The services required include: 1. Marketing and Letting2. Tenant Management3. Property Management4. Property Maintenance 5. Rent Administration6. Estate Maintenance The contract duration is for 3 years, with an option to extend for a further period of up to 2 years subject to satisfactory performance and continued requirements.

Delivery: West Midlands

Extensions: With an option to extend for a further period of up to 2 years subject to satisfactory performance and continued requirements.Variant bids: not allowed

70100000 Real estate services with own property 70130000 Letting services of own property 70330000 Property management services of real estate on a fee or contract basis 70332200 Commercial property management services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price: 60

Published award criteria (2)

Quality and Social Value: 30 % and 10%
Price: 60 %

Conditions of participation1

Suitability
Further details provided in the tender documentation.

What this means for your bid

Price carries 60 of 60 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 31 Oct 2022, 10:22 GMT
Last source update: 3 Mar 2023, 09:11 GMT
Award evaluation window: 1 Dec 2022 – …
Authority reference: P0408-2022
FTS notice number: 2023/S 000-006249
Classification (CPV): Commercial property management servicesLetting services of own propertyProperty management services of real estate on a fee or contract basisReal estate services with own property
Delivery area: West Midlands (UKG)
Official registry OCID: ocds-h6vhtk-037d8c Find a Tender

Publisher note: The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation. Please note TUPE will apply to this contract. The TUPE information will be released to you upon receipt of a signed copy of TUPE Confidentiality Agreement. You are advised to fill this in as soon as possible on receipt and return via https://in-tendhost.co.uk/birminghamccIf you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk Your completed tender submission should be returned by noon on 1st December 2022 via the ‘in-tend’ system https://in-tendhost.co.uk/birminghamcc

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 1 Dec 2022, 12:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 1 Dec 2022, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.in-tendhost.co.uk/birminghamcc ↗

Timeline

1 Dec 2022 → 3 Mar 2023 · 3 dates

Submission deadline
1 Dec 2022, 12:00 GMT
Bids opened
1 Dec 2022, 12:00 GMT
Notice published
3 Mar 2023, 09:11 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
3 Mar 2023, 09:11 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £3,200,0001 contract exc. VAT

Bids received 61 from SMEs

Contracts signed 1latest 25 Jan 2023

Awarded to	Value	Date	Status
Pinnacle Housing Limited	£3,200,000 †	—	Awarded

Contracts

Procurement of a Lettings, Management and Maintenance Manager for InReach’s Property Portfolio · Pinnacle Housing Limited
Signed
25 Jan 2023
Value
£3,200,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6bids · 6 electronic	1	—	—

Contracting authority & participating public bodies

Birmingham City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 10 Woodcock Street, Birmingham, West Midlands, B4 7WBContact name, email Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Pinnacle Housing LimitedAwarded supplier 8th Floor, Holborn Tower 137-144 High Holborn, London, UK, WC1V 6PL

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria