Official UK procurement notice
Procurement of a 'Local Authority' Legal Case Management System
Authority: North Tyneside Council (Local council)
What is being bought
Published requirement descriptionNorth Tyneside Council are seeking to procure a fully cloud and browser-based Legal Case Management System to support the effective and efficient delivery of its Legal Services function. The solution will provide integrated legal case management, document redaction, court bundling, reporting and dashboard functionality, together with workflow automation, secure role-based access and mobile functionality. The requirement will also include implementation, migration of existing Council case data, training and ongoing support.
Contract duration: 3 years, with the option to extend for up to two further periods of 12 months each
- How the procedure runs: The Authority will conduct a three-stage Competitive Flexible Procedure. Stage One and Stage Two documentation will be issued and submitted together. Stage One will be evaluated first and will assess conditions of participation, mandatory requirements, financial standing and information-security requirements on a pass/fail basis. Only suppliers meeting all applicable Stage One requirements will progress to Stage Two; Stage Two submissions from unsuccessful Stage One suppliers will not be evaluated. Stage Two will evaluate the written tender against the published quality, social value and price criteria. Suppliers must meet all published minimum scoring and progression requirements to proceed to Stage Three. Stage Three will consist of structured solution demonstrations against pre-published scenarios and evaluation criteria. Stage Three scores will form part of the overall evaluation and will be combined with the applicable Stage Two scores to determine the most advantageous tender. The procedure will not include negotiation with suppliers and the Authority does not intend to refine the published award criteria during the procedure. Suppliers will only be removed between stages where they fail to meet the published pass/fail requirements, minimum scores or other stated progression criteria.
CPV: Legal services · Software package and information systems · Software-related services · System and support services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality Questions: 45%
- Demonstrations: 25%
- Price: 30%
Published award criteria (3)
- Quality Questions: Quality Questions including Social Value
- Price
- Demonstrations
No conditions of participation were published on the notice; check the tender documents.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £133,212 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How North Tyneside Council buys Legal services (CPV 7910), and who usually turns up
North Tyneside Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Legal services (CPV 7910) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in North East England.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 44 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid9% / 17%
2–373% / 42%
4–69% / 8%
7+9% / 33%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate8% / 20%
Within ±2%83% / 57%
Above estimate8% / 23%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 7225Published estimate£200k
This lot is listed as CPV 7225. The table above uses the notice category.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid12%
2–348%
4–624%
7+16%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 2 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£200k
Estimate£200k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| PPL PRS LtdWorked for this buyer | PPL and PRS Licence Renewalruns to Mar 2027 | — | £52k | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
CIVICA UK LIMITEDLarge | £47m158 awards in 36m · last this month | 63 live · £163m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% below n=19 |
| £9.8m20 awards in 36m · last 1 months ago | 4 live · £4.2m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=2 | |
| £3.0m9 awards in 36m · last 1 months ago | 4 live · £2.8m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
| £15m15 awards in 36m · last 5 months ago | 1 live · £4.0m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £11m16 awards in 36m · last 6 months ago | 4 live · £6.2m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=4 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 30 Sept 2026, 16:03 BST
- Last source update
- 21 Oct 2026, 13:44 BST
- Award evaluation window
- Submission end – 15 Feb 2027
- Authority reference
OPEN20261679- FTS notice number
2026/S 000-092531- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077df1Find a Tender
- How it runs
The Authority will conduct a three-stage Competitive Flexible Procedure.
Stage One and Stage Two documentation will be issued and submitted together. Stage One will be evaluated first and will assess conditions of participation, mandatory requirements, financial standing and information-security requirements on a pass/fail basis. Only suppliers meeting all applicable Stage One requirements will progress to Stage Two; Stage Two submissions from unsuccessful Stage One suppliers will not be evaluated.
Stage Two will evaluate the written tender against the published quality, social value and price criteria. Suppliers must meet all published minimum scoring and progression requirements to proceed to Stage Three.
Stage Three will consist of structured solution demonstrations against pre-published scenarios and evaluation criteria. Stage Three scores will form part of the overall evaluation and will be combined with the applicable Stage Two scores to determine the most advantageous tender.
The procedure will not include negotiation with suppliers and the Authority does not intend to refine the published award criteria during the procedure. Suppliers will only be removed between stages where they fail to meet the published pass/fail requirements, minimum scores or other stated progression criteria.
How to participate & submission route
Official notice Submit via OPEN-UK- Requests to participate (first stage)
- —
- Tender submission deadline
- 13 Nov 2026, 12:00 GMT
- Clarification deadline
- —
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
open-uk.org/opportunities/overvi… ↗
All submissions are to be submitted by the OPEN Portal.
Timeline
30 Sept 2026 → 8 Mar 2027 · 5 dates- Tender notice published26 days ago30 Sept 2026, 16:03 BST
- Latest notice published5 days ago21 Oct 2026, 13:44 BST
- Today26 Oct 2026
- Submission deadlinein 18 days13 Nov 2026, 12:00 GMT
- Award decision expected byin 112 days15 Feb 2027, 23:59 GMT
- Contract startsin 132 days8 Mar 2027
Notice history
3 events · 2 releases on Find a Tender · since 30 Sept 2026- Tender notice published30 Sept 2026, 16:03 BSTUK4
- Tender notice published21 Oct 2026, 13:44 BSTUK4
- Deadline moved to 13 Nov 2026, 12:00 GMT21 Oct 2026, 13:44 BST+16 days · was 28 Oct 2026, 12:00 GMT
Published amendments (1)
North Tyneside Council has extended the existing deadline for stage one and two documentation to the 13th November 2026 at 12:00pm to allow sufficient time for suppliers to consider the requirements and prepare their submissions. The following documentation has been updated to reflect the new tender submission deadline: • 01 - Instructions LCMS (Stage One & Two) V2 • Legal Case Management System …
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Technical specifications
- Bidding documents and specifications Tender Documentation can be found via the OPEN Portal (https://open-uk.org/) under Browse Opportunities,
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender