Official UK procurement notice
Procurement of Services and Project Works for Estate Maintenance
Authority: THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST (Central government)
What is being bought
Published requirement descriptionThe Horniman wishes to appoint an experienced company to provide comprehensive services, and project works for the Horniman's estate.
The properties below are considered the Affected Property and are considered in Scope for this Contract, including gardens and grounds on and around sites and buildings with protected status:
The Horniman Museum and Gardens; and
Study Collection Centre (SCC).
The duration of the contract will be 3 years from the 7th October 2025, with the option to extend it by 1 year, plus 1 year
- How the procedure runs: The Horniman will run 2 stage tender with pre-qualification stage followed by ITT issued to shortlisted bidders.
CPV: Building and facilities management services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical Submission: 50%
- Financial Submission: 40%
- Social Value: 10%
Published award criteria (3)
- Financial Submission
- Social Value
- Technical Submission
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 4 Apr 2025, 12:24 BST
- Last source update
- 11 Aug 2025, 17:04 BST
- Award evaluation window
- Submission end – 6 Aug 2025
- FTS notice number
2025/S 000-018799- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fd44Find a Tender
- How it runs
The Horniman will run 2 stage tender with pre-qualification stage followed by ITT issued to shortlisted bidders.
How it was run
Official notice- Submission deadline
- 10 Jul 2025, 12:00 BST
- Clarification deadline
- 2 Jul 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please return a completed version of the SQ document and any associated Appendix to the Procurement Manager: Arleta Andreasik-Paton on arleta.andreasik-paton@morticeconsulting.com (morticeconsulting.com ↗) by the submission deadline, midday on 27th May 2025 . Please allow adequate time to send your documents.
Timeline
4 Apr 2025 → 7 Oct 2025 · 10 dates- Planning notice published4 Apr 2025, 12:24 BST
- Market engagement22 Apr 2025, 23:59 BST
The Horniman Museum and Gardens would like to hear from suppliers who may be able to provide all or part of the facilities management hard services through a survey:
- Next notice expected29 Apr 2025, 23:59 BST
- Tender notice published2 May 2025, 14:20 BST
- Clarification questions by2 Jul 2025, 12:00 BST
- Submission deadline10 Jul 2025, 12:00 BST
- Award decision expected by6 Aug 2025, 23:59 BST
- Assessment summaries sent11 Aug 2025, 00:00 BST
- Latest notice published11 Aug 2025, 17:04 BST
- Contract starts386 days ago7 Oct 2025, 00:00 BST
Notice history
9 events · 4 releases on Find a Tender · since 4 Apr 2025- Preliminary market engagement notice published4 Apr 2025, 12:24 BSTUK2
- Tender notice published2 May 2025, 14:20 BSTUK4
- Status changed to active2 May 2025, 14:20 BST
- Procurement method changed2 May 2025, 14:20 BST
- Deadline published: 10 Jul 2025, 12:00 BST2 May 2025, 14:20 BST
- Tender notice published20 May 2025, 15:57 BSTUK4
- Contract award notice published11 Aug 2025, 17:04 BSTUK6
- Status changed to complete11 Aug 2025, 17:04 BST
- Contract signature expected1 Sept 2025, 23:59 BSTscheduled
Published amendments (1)
Clarification log published Change of SQ submission deadline. New deadline for SQ submission is Wednesday, 28th May 2025, at 9am.
Routine re-releases (4)
- 2025-04: 1 release · 4 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| VERTEX SERVICES GROUP LIMITEDEstates Maintenance Services and Project Work7 Oct 2025 – 6 Oct 2028 · up to 6 Oct 2030Extensions: 3 plus 1 plus 1 years | £476,655 | 11 Aug 2025 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- VERTEX SERVICES GROUP LIMITEDAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Clarification Log for SQ Stage
- Bidding documents and specifications
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender