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Published 13 Jan 2021, 13:24 GMT

Official UK procurement notice

Professional and Technical Services Framework

Official notice

Authority: Dumfries and Galloway Council (Local council)

Framework agreement9 lotsServicesOpen procedureSME suitable
Sectors: Architecture & Engineering (71) Delivery: Scotland (UKM92)
Framework ceiling (notional)£4,000,000total for 9 lots · framework ceiling, not attributable revenue
Submissions closed 15 Feb 2021awarded 11 Jun 2021
Lots 9see the lot list below

What is being bought9 lots · detail below

Published requirement description

Framework for the provision of professional and technical services relating to, but not limited to, architectural, structural engineering, quantity surveying, clerk of works CDM safety, M&E design, civil engineering services, Electrical Clerk of Works and Mechanical Clerk of Works.

  • Recurrence: On expiry of the contract term and any exercised extensions

CPV: Advisory architectural services · Architectural and building-surveying services · Architectural and related services · Architectural design services · Architectural services for buildings · Architectural, construction, engineering and inspection services · Building consultancy services · Civil engineering consultancy services · Construction consultancy services · Engineering design services for mechanical and electrical installations for buildings · Mechanical and electrical engineering services · Quantity surveying services · +1 more

How this framework works

From the published notice
Bids received
25 bids on the busiest of 9 lots · 50 suppliers appointed

Lots and requirements (9)Procurement structure

9 lots · no lot values published · same evaluation weights on every lot
Lot #1ArchitectsAwardedRenewal

Architects to deliver any one or all of the following services: Design, Scoping and developing briefs, Studies, Feasibility, Consultation, Options Appraisal, Assessment, Consents, Cost estimates, Preparation of tender and contract documentation, Post contract, Assistance at Public Local Inquiry, General advice, Co-location of staff at council premises to supplement council resources, Procurement/provision/supervision of surveys and Principal Designer. Additional information: NA

Delivery: Scotland
Extensions: Duration in months: 36 months (with an option to extend for up to a further 12 months)Variant bids: not allowed
71000000 Architectural, construction, engineering and inspection services71200000 Architectural and related services71210000 Advisory architectural services71220000 Architectural design services71221000 Architectural services for buildings71251000 Architectural and building-surveying services
Lot #2Structural EngineersAwardedRenewal

Structural Engineers to deliver any one or all of the following services: Cost Planning, Life Cycle Costing, Value Management, Preliminary Cost Advice, Contractual Advice, Tendering, Valuation of Construction Work, Cost Control & Financial Management and Insurance Advice. Additional information: NA

Delivery: Scotland
Extensions: Duration in months: 36 months (with an option to extend for up to a further 12 months)Variant bids: not allowed
71312000 Structural engineering consultancy services
Lot #3Quantity SurveyorsAwardedRenewal

Quantity Surveyors to deliver any one or all of the following services Cost Planning, Life Cycle Costing, Value Management, Preliminary Cost Advice, Contractual Advice, Tendering, Valuation of Construction Work, Cost Control & Financial Management and Insurance Advice.

Delivery: Scotland
Extensions: Duration in months: 36 months (with an option to extend for up to a further 12 months)Variant bids: not allowed
71324000 Quantity surveying services
Lot #4Building Clerk of WorksAwardedRenewal

Building Clerk of Works to deliver any one or all of the following services: Contract administration, Inspections, Monitoring and reporting, Managing communications, Document recording, proofing and management, Preparing information packs, Procurement, Planning and scheduling, Applications, Sampling, Consultancy, General advice, Assistance to local enquiry, Post contract, General advice and Co-location of staff at council premises to supplement council resources.

Delivery: Scotland
Extensions: Duration in months: 36 months (with an option to extend for up to a further 12 months)Variant bids: not allowed
71315200 Building consultancy services
Lot #5Construction and Design Management Safety AdvisorsAwardedRenewal

Construction and Design Management Safety Advisors to deliver any one or all of the following services: Advice, Studies, Interpretation and reporting, Consultation, Works Supervision, Assistance at Public Local Inquiry, General advice and Co-location of staff at council premises to supplement council resources.

Delivery: Scotland
Extensions: Duration in months: 36 months (with an option to extend for up to a further 12 months)Variant bids: not allowed
71334000 Mechanical and electrical engineering services
Lot #6Mechanical Engineering, Electrical Engineering and Combined ServicesAwardedRenewal

Mechanical Engineering, Electrical Engineering and Combined Services to deliver any one or all of the following services: Studies, Design and procurement/provision/supervision of surveys/data collection, Feasibility, Policy Advice, Scheme Appraisal, Consultation, Options Appraisal, Audits, Consents, Funding Applications, Design, Cost Estimates, Preparation of tender and contract documentation, Works Supervision, Contract administration, Post contract, Assistance at public local inquiry, General advice, Co-location of staff at council premises to supplement council resources, Principal Designer and General Advice.

Delivery: Scotland
Extensions: Duration in months: 36 months (with an option to extend for up to a further 12 months)Variant bids: not allowed
71321000 Engineering design services for mechanical and electrical installations for buildings
Lot #7Civil EngineerAwardedRenewal

Civil Engineer to deliver any one or all of the following services: Cost Planning, Life Cycle Costing, Value Management, Preliminary Cost Advice, Contractual Advice, Tendering, Valuation of Construction Work, Cost Control & Financial Management and Insurance Advice.

Delivery: Scotland
Extensions: Duration in months: 36 months (with an option to extend for up to a further 12 months)Variant bids: not allowed
71311000 Civil engineering consultancy services
Lot #8Electrical Clerk of WorksAwardedRenewal

Electrical Clerk of Works to deliver any one or all of the following services: Contract administration, Inspections, Monitoring and reporting, Managing communications, Document recording, proofing and management, Preparing information packs, Procurement, Planning and scheduling, Applications, Sampling, Consultancy, General advice, Assistance to local enquiry, Post contract, General advice and Co-location of staff at council premises to supplement council resources.

Delivery: Scotland
Extensions: Duration in months: 36 months (with an option to extend for up to a further 12 months)Variant bids: not allowed
71315200 Building consultancy services
Lot #9Mechanical Clerk of WorksAwardedRenewal

Mechanical Clerk of Works to deliver any one or all of the following services: Contract administration, Inspections, Monitoring and reporting, Managing communications, Document recording, proofing and management, Preparing information packs, Procurement, Planning and scheduling, Applications, Sampling, Consultancy, General advice, Assistance to local enquiry, Post contract, General advice and Co-location of staff at council premises to supplement council resources.

Delivery: Scotland
Extensions: Duration in months: 36 months (with an option to extend for up to a further 12 months)Variant bids: not allowed
71315200 Building consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 9 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical: 60%
  • price: 40%
Published award criteria (2)
  • Technical: 60
  • Price: 40
Conditions of participation2
  • Suitability

    Tenderers will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:

    Lot 1 Architects to qualify for award to this lot the Tenderer must be a member of the Architects Registration Board (ARB).

    Lot 2 Structural Engineers to qualify for award to this lot the Tenderer must be Institution of Structural Engineers (IStructE).

    Lot 3 Quantity Surveyors to qualify for award to this lot the Tenderer must be Royal Institution of Chartered Surveyors (RICS).

    Lot 4 Clerk of Works to qualify for award to this lot the Tenderer must be member of ICWCI.

    Lot 5 CDM Safety Advisor Services to qualify for award to this lot the Tenderer must be a member of IOSH.

    Lot 6 M&E Design Services to qualify for award to this lot the Tenderer must be Institution of Mechanical Engineers (IMechE) and The Institution of Electrical Engineers (IEE).

    Lot 7 Civil Engineers to qualify for award to this lot the Tenderer must Institution of Civil Engineers (ICE).

    Lot 8 Electrical Clerk of Works to qualify for award to this lot the Tenderer must be member of ICWCI.

    Lot 9 Mechanical Clerk of Works to qualify for award to this lot the Tenderer must be member of ICWCI.

  • Economic & financial standing

    The Tenderer must provide 2 years turnover. A Minimum turnover of 100k GBP annually

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Professional and Technical Services Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · On expiry of the contract term and any exercised extensions
First published
13 Jan 2021, 13:24 GMT
Last source update
25 Aug 2021, 14:04 BST
Award evaluation window
15 Feb 2021 – …
Authority reference
DGT/AW/944/18
FTS notice number
2021/S 000-021010
Classification (CPV)
Advisory architectural servicesArchitectural and building-surveying servicesArchitectural and related servicesArchitectural design servicesArchitectural services for buildingsArchitectural, construction, engineering and inspection servicesBuilding consultancy servicesCivil engineering consultancy servicesConstruction consultancy servicesEngineering design services for mechanical and electrical installations for buildings
+3 moreMechanical and electrical engineering servicesQuantity surveying services
Delivery area
Scotland (UKM92)
Official registry OCID
ocds-h6vhtk-0289ee Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Details of conditions relevant to the proposed Framework Agreement and contracts to be called-off thereunder (to the extent known/settled at this stage), see the "ProfTechServices ITT" in the Information + Instructions folder of the Buyer Attachments area of ITT 37900. A set of Key Performance Indicators (KPIs) will be used to manage the Package Orders and performance. These will be detailed at the quote/award stage; agreed at the pre-contract meeting or during the Contract Period; based on the standard Scottish Government National KPI IDs. This document also contains guidance in relation to any tender to be submitted by a consortium or group of bidders.

Dumfries and Galloway will require the members of any tendering group of entities (including but not limited to consortium members, members of a group of economic operators) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract).

Review and risk notes
Review procedure

An economic operator that suffers, or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.

Publisher note: (SC Ref:661600)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
15 Feb 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
15 Feb 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

15 Feb 2021 → 25 Aug 2021 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    15 Feb 2021, 12:00 GMT
  2. Bids opened
    15 Feb 2021, 12:00 GMT
  3. Bids must remain valid until
    16 Jun 2021, 23:59 BST
  4. Notice published
    25 Aug 2021, 14:04 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    25 Aug 2021, 14:04 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 50admitted to the panel · see the list ↓
Bids received 2524 from SMEs · busiest of 9 lots
Contracts signed 9latest 11 Jun 2021

9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £350,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Architects

    Signed
    11 Jun 2021
    Value
    ceiling above
    Status
    active

  • Structural Engineers

    Signed
    11 Jun 2021
    Value
    £400,000
    Status
    active

  • Quantity Surveyors

    Signed
    11 Jun 2021
    Value
    £850,000
    Status
    active

  • Building Clerk of Works

    Signed
    11 Jun 2021
    Value
    ceiling above
    Status
    active

  • Construction and Design Management Safety Advisors

    Signed
    11 Jun 2021
    Value
    £300,000
    Status
    active

  • Mechanical Engineering, Electrical Engineering and Combined Services

    Signed
    11 Jun 2021
    Value
    £650,000
    Status
    active

  • Civil Engineer

    Signed
    11 Jun 2021
    Value
    £400,000
    Status
    active

  • Electrical Clerk of Works

    Signed
    11 Jun 2021
    Value
    ceiling above
    Status
    active

  • Mechanical Clerk of Works

    Signed
    11 Jun 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Architects25bids · 25 electronic · 25 from abroad24——
2 · Structural Engineers18bids · 18 electronic · 18 from abroad14——
3 · Quantity Surveyors21bids · 21 electronic · 21 from abroad18——
4 · Building Clerk of Works2bids · 2 electronic · 2 from abroad2——
5 · Construction and Design Management Safety Advisors11bids · 9 electronic · 9 from abroad9——
6 · Mechanical Engineering, Electrical Engineering and Combined Services20bids · 17 electronic · 17 from abroad17——
7 · Civil Engineer15bids · 11 electronic · 11 from abroad11——
8 · Electrical Clerk of Works3bids · 3 electronic · 3 from abroad3——
9 · Mechanical Clerk of Works3bids · 3 electronic · 3 from abroad3——

Contracting authority & participating public bodies

Dumfries and Galloway Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Procurement Team, Carruthers House, Dumfries, Scotland, DG1 2HPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dumfries Sheriff CourtReview body Dumfries

Framework contractors & participating bidders

50 commercial parties on the notice
  • 286 Solutions LtdFramework contractor 11 Portland Road, Kilmarnock, Scotland, ka12btContact phone
  • ACTS Partnership LtdFramework contractor 15 Woodside Crescent, Glasgow, UK, G3 7ULContact phone
  • AMP Architects LLPFramework contractor B/1, 83D Candleriggs, Glasgow, Scotland, G1 1LFContact phone
  • ARPL ArchitectsFramework contractor 11 Wellington Square, Ayr, Scotland, KA7 1ENContact phone
  • Aitken Turnbull Architects LimitedFramework contractor 5 Castle Terrace, Edinburgh, Scotland, EH1 2DPContact phone
  • Armour Construction ConsultantsFramework contractor 65 King Street, Kilmarnock, UK, KA11PTContact phone
  • Asher Associates LtdFramework contractor 32 George Street, Dumfries, UK, DG1 1EHContact phone
  • Baker Hicks LimitedFramework contractor Trilogy One, 11 Woodhall, Eurocentral , Holytown, Motherwell, Scotland, ML1 4YTContact phone
  • Blyth & BlythFramework contractor Westpoint, 4 Redheughs Rigg, South Gyle, Edinburgh, UK, EH12 9DQContact phone
  • Boswell Mitchell & Johnston LtdFramework contractor The Hub, 70 Pacific Quay, Glasgow, UK, G51 1DZContact phone
Show 40 more suppliers
  • Capita Property & Infrastructure LtdFramework contractor 7 West Nile Street, Glasgow, Scotland, G1 2PRContact phone
  • Clancy ConsultingFramework contractor 5 Newton Terrace Lane, Glasgow, UK, G3 7PBContact phone
  • Clyde Design Partnership Ltd.Framework contractor 36 Speirs Wharf , Port Dundas, Glasgow, Scotland, G4 9TGContact phone
  • Collective Architecture LtdFramework contractor Top floor, Mercat Building, 26 Gallowgate, Glasgow, UK, G1 5ABContact phone
  • Cowal Design ConsultantsFramework contractor 93a Marine Parade, Kirn, Dunoon, UK, PA23 8HQContact phone
  • Curtins Consulting LtdFramework contractor 51-55 Tithebarn Street, Liverpool, UK, L2 2SBContact email
  • DAVID ADAMSON & PARTNERSFramework contractor 32 RUTLAND SQUARE, EDINBURGH, UK, EH1 2BWContact phone
  • Dunwoodie ArchitectsFramework contractor i6 Charlotte Square, 6-8 Charlotte Square, Newcastle upon Tyne, UK, NE1 4XFContact phone
  • Gardiner & Theobald LLPFramework contractor G1 Building, 5 George Square, Glasgow, UK, G2 1DYContact phone
  • Goodson AssociatesFramework contractor 38 Landsdowne Crescent, Glasgow, Scotland, G20 6NHContact phone
  • Harley HaddowFramework contractor 124-125 Princes Street, Edinburgh, UK, EH2 4ADContact phone
  • Hawthorne Boyle LimitedFramework contractor Merchant House, Watermark Business Park, 365 Govan Road, Glasgow, UK, G51 2SEContact phone
  • Hickton ConsultantsFramework contractor Amber Court, 51 Church Street, Barnsley, UK, S74 8HTContact phone
  • Hulley and Kirkwood Consulting Engineers LtdFramework contractor Watermark Business Park, Govan Road, Glasgow, UK, G51 2SEContact phone
  • Hypostyle ArchitectsFramework contractor 49 St Vincent Crescent, Glasgow, Glasgow, Scotland, G3 8NGContact phone
  • IMG Quality ControlFramework contractor Thornhome Farm, Yieldshields, UK, ML8 4QDContact phone
  • JDC Consulting EngineersFramework contractor 1 Greenacre Drive, Ryedale, Dumfries, Scotland, DG2 7HYContact phone
  • Keegans LtdFramework contractor Telford Pavilion, Todd Campus, Maryhill Road, West of Scotland Science Park, Glasgow, Scotland, G20 0XAContact phone
  • Kiloh AssociatesFramework contractor Exactive House, Unit 6 Pitreavie Court, , Pitreavie Business Park, Dunfermline, Fife, UK, KY11 8UUContact phone
  • LDN Architects LLPFramework contractor 57-59 Bread Street, Edinburgh, UK, EH3 9AHContact phone
  • LMA ArchitectsFramework contractor The Atrium, 6 New Road, Ayr, Scotland, KA8 9PSContact phone
  • Langmuir & HayFramework contractor 60 Kelvingrove Street, Glasgow, UK, G3 7SAContact phone
  • PUNCH Consulting EngineersFramework contractor Doges Studio 2, Templeton on the Green, 62 Templeton Street, Glasgow, Scotland, G40 1DAContact phone
  • Plansafe Solutions LtdFramework contractor 49 Buccleuch Street, Dumfries, Dumfries, UK, DG1 2ABContact phone
  • Principal CDM & Safety LtdFramework contractor 20 Broadwood Park, Ayr, Scotland, KA7 4STContact phone
  • Quantum Solutions LimitedFramework contractor 17 Portland Road, Kilmarnock, Ayr, Scotland, KA1 2BTContact phone
  • Robert Potter and Partners LLPFramework contractor 110 West George Street, Glasgow, UK, G2 1QJContact phone
  • Robinson Low FrancisFramework contractor 2nd Floor, Queen's House, 29 St Vincent Place, Glasgow, Scotland, G1 2DTContact phone
  • Rybka (Main Contacts)Framework contractor 24 Rutland Street, Edinburgh, Scotland, EH1 2ANContact phone
  • Storrier & Donaldson LtdFramework contractor 33A Gordon street, Glasgow, Glasgow, UK, G1 3 PFContact phone
  • Thomas & AdamsonFramework contractor Libertas House, 39 St Vincent Place, Glasgow, UK, G1 2ERContact email
  • Thomson GrayFramework contractor Prospect House, 5 Thistle Street, Edinburgh, UK, EH2 1DFContact phone
  • Troup Bywaters + AndersFramework contractor The Mercantile Building, 53 Bothwell Street, Glasgow, UK, G2 6TSContact email
  • Turner & Townsend Cost Management LtdFramework contractor Low Hall, Calverley Lane, Horsforth, Leeds, Scotland, LS18 4GHContact email
  • Turner & Townsend Project Management LtdFramework contractor Low Hall Calverley Lane, Horsforth, Leeds, UK, LS18 4GHContact email
  • WYG Environment Planning Transport LtdFramework contractor The Cube, 45 Leith Street, Edinburgh, UK, EH1 3ATContact phone
  • Wardell ArmstrongFramework contractor Suite 3/1, Great Michael House, 14 Links Place, Edinburgh, UK, EH6 7EZContact phone
  • Will Rudd Davidson LtdFramework contractor 100 Brunswick Street, Glasgow, UK, G1 1TFContact phone
  • jmarchitectsFramework contractor 64 Queen Street, Edinburgh, UK, EH2 4NAContact phone
  • mcgowan miller construction consultantsFramework contractor 36 george street, dumfries, dumfries, Scotland, dg1 1ehContact phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria