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Published 4 Oct 2022, 23:37 BST

Official UK procurement notice

Project and Programme Management Services/Open/Pro/2022

Official notice

Authority: OPEN UNIVERSITY(THE) (Education)

Framework agreementServicesOpen procedureSME suitable
Sectors: IT Services & Software (72) Delivery: South East (UKJ12)
Published value£4,000,000published on the single lot · framework ceiling, not attributable revenue
Submissions closed 4 Nov 2022awarded 7 Mar 2023

What is being bought

Published requirement description

The Open University has tendered to establish a multi provider framework for the provision of a range of programme, project and change management consultancy services. The information in the procurement documents outlines the OU’s scope of the requirements and high level delivery objectives.

CPV: Project management consultancy services

How this framework works

From the published notice
Places
up to 5 suppliers · 32 bids received (6.4 per place) · 5 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1The Open University uses well established internal project and programme management…AwardedRenewalPublished value£4,000,000

The Open University uses well established internal project and programme management teams to manage initiatives in its change portfolio and uses good practice methodologies and governance structures (e.g. APM/PRINC2/MSP and Agile). Due to the scale and complexity of these initiatives, the University often requires access to expertise at various points to supplement internal capability. The University recognises that some initiatives significant behavioural change and thus need more emergent strategies alongside robust governance.The variety of initiatives in the Open University's change portfolio means that each may have different support needs at various points. Those needs cannot always be met internally or through individual contractors. A framework with a group of consultancy partners able to provide expertise across the breadth of our requirements will bolster the Open University's inhouse capabilities and enable the University to respond fully to those varying needs.The Open University intends to contract up to 5 providers to service projects on a call-off basis.Service Scope of the Framework:Project and programme initiation and set up; Project and programme delivery; Project and programme rescue and recovery; Visioning and future state design; Governance; Business case development; Requirements gathering and management; Options Appraisal; Planning including identification and management of critical path; PMO set up and operation; Project and programme controls inc risk, issues and dependencies identification and management, quality and change control; Progress monitoring, reporting and evaluation; Communications and stakeholder management; Benefits management; Agile delivery; Resource and budget management; Health checks; Transition planning and management; Change management inc change readiness assessments, change impact mapping and analysis and supporting organisation to adapt and adopt to business transformation; Behavioural change; Organisation, service, and process design; Culture change; Change leadership.

Delivery: South East
Extensions: Each framework contract is for an initial period of 2 years and may be extended by the Open University for further periods up to a maximum of 4 years in total at its discretion.Variant bids: not allowed
72224000 Project management consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • As set out in the Invitation to Tender: 70%
  • As set out in the Invitation to Tender: 30%
Published award criteria (2)
  • As set out in the Invitation to Tender: 70
  • As set out in the Invitation to Tender: 30
Conditions of participation1
  • Suitability

    As detailed in the procurement documents.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Project and Programme Management Services/Open/Pro/2022” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
4 Oct 2022, 23:37 BST
Last source update
7 Mar 2023, 15:43 GMT
Award evaluation window
4 Nov 2022 – …
Authority reference
OUPA10830
FTS notice number
2023/S 000-006629
Classification (CPV)
Project management consultancy services
Delivery area
South East (UKJ12)
Official registry OCID
ocds-h6vhtk-037306 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Appointment period ends
4 Nov 2022, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bids opened
4 Nov 2022, 12:05 GMT

Timeline

4 Nov 2022 → 7 Mar 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    4 Nov 2022, 12:00 GMT
  2. Bids opened
    4 Nov 2022, 12:05 GMT
  3. Notice published
    7 Mar 2023, 15:43 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    7 Mar 2023, 15:43 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 3224 from SMEs
Contracts signed 1latest 7 Mar 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Procurement for the Provision of Project and Programme Management Services

    Signed
    7 Mar 2023
    Value
    £4,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
32bids · 32 electronic · 32 from abroad24——

Contracting authority & participating public bodies

The Open University

Contracting authorityEducationBody governed by public lawEducation Procurement Services, Walton Hall,, Milton Keynes, South East, MK7 6BPContact email, phone Published organisation website ↗

Framework contractors & participating bidders

5 commercial parties on the notice
  • BJSS LtdFramework contractor02777575 1 Whitehall Quay, Leeds, West Yorkshire, Leeds, Yorkshire & Humber, LS1 4HRContact email
  • Deloitte LLPFramework contractorOC303675 1 New Street Square, London, London, London, EC4A 3BZ
  • Gate OneFramework contractor08585157 HKX, 3 Pancras Sq, London , London, London, N1C 4AJ
  • Moorhouse Consulting LimitedFramework contractor05053551 Dashwood House, 16th Floor, 69 Old Broad St , London, London, EC2M 1QSContact email, phone
  • PA Consulting Services LimitedFramework contractor00414220 10 Bressenden Place, London, London, SW1E 5DN

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria