Official UK procurement notice
Provision and Distribution of Bread and Baked Goods
Authority: Gateshead Council (Local council)
Sectors: Food, beverages, tobacco and related products (15)Hotel, restaurant and retail trade services (55) Delivery: North East (UKC22)
Framework ceiling (notional)£200,000framework ceiling, not attributable revenue
Submissions closed 6 Oct 2026
Framework period 2 yrsends 30 Oct 2028 · up to 30 Oct 2030 with extensions · starts 1 Nov 2026
What is being bought
Published requirement descriptionGateshead Council is looking to procure a Contract for the Provision and Distribution of Bread and Baked Goods within the commercial kitchens and schools.
- No preliminary market engagement: Gateshead Council undertook closed market engagement with a number of relevant suppliers through the issue of questionnaires to gather feedback. The outcomes of this engagement informed the procurement approach and tender documentation. A standalone Preliminary Market Engagement Notice was not published as the engagement activity was undertaken directly with identified suppliers.
CPV: Bread products, fresh pastry goods and cakes · Catering services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 2 suppliers
- Framework period
- 2 yrs · up to 4 yrs from 1 Nov 2026
- Supplier levy on call-offs (max %)
- 1% of call-off value
Published description of the framework
This Framework Agreement will operate as a Closed Framework, with no new suppliers admitted during its term.
Following evaluation, the two highest-scoring bidders will be appointed and ranked as Rank 1 and Rank 2.
Call-off contracts will be awarded to Rank 1 in the first instance. Where Rank 1 is unable to meet the Council's requirements, the call-off may be awarded to Rank 2.
Prices will be based on the tendered rates submitted in accordance with the Pricing Schedule and Specification.
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£200,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Quality: 40%
- Value for Money: 40%
- Social Value: 20%
Published award criteria (3)
- Quality: The Contracting Authority will evaluate Tenders as to the proposed method for delivery of the Contract including: Overall approach proposed for delivering the Contract, including relevant experience of delivering similar contracts (relating to questions AQ3); Proposed arrangements for supplying and delivering the products in line with the specification, including quality assurance, allergen management and complaints procedure (relating to questions AQ4 to AQ6).
- Value for Money: The Contracting Authority will evaluate Tenders on the basis of overall value for money. This will include an assessment of pricing for frequently purchased items, as set out in the Pricing Schedule (Schedule C). Suppliers shall provide unit prices for the items listed. These prices will be multiplied by the indicative annual volumes stated in the Pricing Schedule to calculate an evaluated annual cost, which will be used for price scoring purposes.
- Social Value: The allocated weightings for social value are: Section 1 - Tackling Inequality, Supporting Local Communities, And Putting People at the Heart of Everything We Do (4%) Section 2 - Investing In Our Local Economy (8%) Section 3 - Working Together for a Better and Greener Future (8%) Tenderers should refer to the Social Value Toolkit (Schedule D) for further information on how this will be scored.
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Provision and Distribution of Bread and Baked Goods” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 7 Sept 2026, 16:23 BST
- Last source update
- 7 Sept 2026, 16:23 BST
- Award evaluation window
- Submission end – 19 Oct 2026
- Authority reference
OPEN20261971- FTS notice number
2026/S 000-084580- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06f3e0Find a Tender
How it was run
Official noticeRun through: OPEN-UK
Access & registration note: Free
- Appointment period ends
- 6 Oct 2026, 12:00 BST
- Clarification deadline
- 1 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 1% of call-off value
Detailed submission instructions & authority contactsFrom official release
Timeline
7 Sept 2026 → 1 Nov 2026 · 5 dates- Tender notice published51 days ago7 Sept 2026, 16:23 BST
- Clarification questions by27 days ago1 Oct 2026, 12:00 BST
- Admission / appointment period ends22 days ago · period end, not a bid countdown6 Oct 2026, 12:00 BST
- Award decision expected by8 days ago19 Oct 2026, 23:59 BST
- Today28 Oct 2026
- Contract startsin 3 days1 Nov 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published7 Sept 2026, 16:23 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender