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Published 28 Sept 2022, 10:40 BST

Official UK procurement notice

Provision and Support of an Electronic Patient Record System (EPR)

Official notice

Authority: East Of England NHS Collaborative Hub c/o West Suffolk NHS Foundation Trust (Central government)·Consortium: 2 public authorities

Framework agreementGoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: UK
Framework ceiling (notional)£1framework ceiling, not attributable revenue
Submissions closed 11 Nov 2022awarded 15 Mar 2023
Framework period 3 yrs 11 moends 31 Mar 2025 · starts 1 Mar 2023

What is being bought

Published requirement description

The East of England NHS Collaborative Procurement Hub (EOECPH) invited Suppliers to bid for Framework Agreement for Provision and Support of an Electronic Patient Record System (EPR). EoECPH is working collaboratively with the National Ambulance Procurement Board on this procurement with an aim of providing a procurement compliant route to market for UK Ambulance Services wishing to procure Electronic Patient Record System.

CPV: Patient-administration system

How this framework works

From the published notice
Bids received
5 bids received · 9 suppliers appointed
Framework period
3 yrs 11 mo from 1 Mar 2023

The lotProcurement structure

single lot · value published
Lot #1Due to heavy workloads a contract award notice was not subsequently published…Awarded 3 yrs 11 moPublished value£1

Due to heavy workloads a contract award notice was not subsequently published following the procurement process. However, this does not change the outcome of the procurement process. Successful suppliers are Cleric Computer Services Ltd, Bliksund, Ortivus UK Ltd, DH OpCo UK Ltd (Dedalus) and Terrafix Ltd. <br/><br/>The Contracting Authorities (Ambulance procurement Trust's) commissioned for an Integrated Electronic Patient Care Record (ePCR) System for the Ambulance Services across England, Scotland, Wales, Northern Ireland and Isle of Wight. The system will be available to the Ambulance Services who may wish to replace the current system, exploiting the technological advantages an electronic system can provide with integration with hardware installation or cloud services to other organisations.

Contract period: 1 Mar 2023 – 31 Mar 2025 (3 yrs 11 mo)
Delivery: UK · England, Scotland, Wales, Northern Ireland and Isle of Wight
Variant bids: not allowed
48814200 Patient-administration system

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Provision and Support of an Electronic Patient Record System (EPR)” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 Sept 2022, 10:40 BST
Last source update
5 Dec 2023, 16:49 GMT
Award evaluation window
3 Oct 2022 – …
Authority reference
FTS-005196
FTS notice number
2023/S 000-035850
Classification (CPV)
Patient-administration system
Delivery area
UK
Official registry OCID
ocds-h6vhtk-036c07 Find a Tender

Publisher note: This notice is being published as the original contract notice did not include the contract value. The contract value is estimated at £20,000,000.

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: BR, EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Appointment period ends
11 Nov 2022
Submission channel
{"electronicSubmission","written"}
Accepted languages
br, en
Bids opened
3 Oct 2022, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

3 Oct 2022 → 5 Dec 2023 · 5 dates
  1. Bids opened
    3 Oct 2022, 13:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    11 Nov 2022
  3. Contract starts
    1 Mar 2023
  4. Bids must remain valid until
    31 Mar 2023, 23:59 BST
  5. Notice published
    5 Dec 2023, 16:49 GMT

Notice history

3 events · 4 releases on Find a Tender · since 5 Dec 2023
  1. Buyer details updated
    5 Dec 2023, 14:20 GMT
  2. Status changed to complete
    5 Dec 2023, 16:49 GMT
  3. Buyer details updated
    5 Dec 2023, 16:49 GMT
Published amendments (1)

The Contracting Authority wishes to revise contract values to the following: Estimated total contract values are as below: Lowest value: £1,000,000 Highest value: £20,000,000

Routine re-releases (4)
  • 2022-09: 1 release · 28 Sept 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 9admitted to the panel · see the list ↓
Bids received 5
Contracts signed 5latest 15 Mar 2023

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 035850-2023-1

    Signed
    15 Mar 2023
    Value
    —
    Period
    … – 31 Mar 2025
    Status
    active

  • Contract 035850-2023-2

    Signed
    15 Mar 2023
    Value
    —
    Period
    … – 31 Mar 2025
    Status
    active

  • Contract 035850-2023-3

    Signed
    15 Mar 2023
    Value
    —
    Period
    … – 31 Mar 2025
    Status
    active

  • Contract 035850-2023-4

    Signed
    15 Mar 2023
    Value
    —
    Period
    … – 31 Mar 2025
    Status
    active

  • Contract 035806-2023-Contract 1-1

    Signed
    1 Nov 2022
    Value
    £2,000,000
    Period
    … – 31 Mar 2025
    Status
    active
    • Change This notice is being published as the original contract notice did not include the contract value. The contract value is estimated at £20,000,000., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: This notice is being published as the original contract notice did not include the contract value. The contract value is estimated at £20,000,000.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Due to heavy workloads a contract award notice was not subsequently published…5bids · 5 electronic——£1,000,000 – £20,000,000
Whole notice———£1,000,000 – £20,000,000

Contracting authority & participating public bodies

2 public bodies on the notice

East Of England NHS Collaborative Hub c/o West Suffolk NHS Foundation Trust

Contracting authorityCentral GovernmentBody governed by public lawHealth Victoria House, Capital Park, Fulbourn, East of England, CB21 5XBContact name, email Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

Framework contractors & participating bidders

12 commercial parties on the notice
Show 2 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.