Official UK procurement notice
Provision of a Property IT System as a Service
Authority: East Hampshire District Council (Local council)·Consortium: 2 public authorities
Sectors: IT Services & Software (72) Delivery: UK
Awarded value£351,509published contract · exc. VAT
Submissions closed 25 Nov 2022awarded 4 Jul 2023
Awarded to CIVICA UK LIMITED
Contract term 3 yrsends 31 Jan 2026 · starts 1 Feb 2023
What is being bought
Published requirement descriptionProvision of a Property IT System as a Service
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- MEAT: yes
- Price: 40
What this means for your bid
- Price carries 40 of 40 points: a 10% discount moves about 4 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 12 Sept 2022, 15:58 BST
- Last source update
- 25 Jul 2024, 12:56 BST
- Award evaluation window
- 21 Oct 2022 – …
- Authority reference
DN632653- FTS notice number
2024/S 000-023214- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0367c8Find a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 25 Nov 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 21 Oct 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release
Timeline
21 Oct 2022 → 25 Jul 2024 · 4 dates- Bids opened21 Oct 2022, 12:00 BST
- Submission deadline25 Nov 2022, 12:00 GMT
- Contract starts1 Feb 2023
- Notice published25 Jul 2024, 12:56 BST
Notice history
4 events · 5 releases on Find a Tender · since 20 Oct 2022- Deadline moved to 28 Oct 2022, 12:00 BST20 Oct 2022, 11:30 BST+7 days · was 21 Oct 2022, 12:00 BST
- Deadline moved to 25 Nov 2022, 12:00 GMT26 Oct 2022, 11:57 BST+28 days · was 28 Oct 2022, 12:00 BST
- Status changed to complete25 Jul 2024, 12:56 BST
- Buyer details updated25 Jul 2024, 12:56 BST
Published amendments (3 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextVI.4.2 Body Responsible for Mediation · VI.4.2 | East Hampshire District Council | Technology and Construction Court, Royal Courts of Justice, 7 Rolls Building, Fetter Lane, London, EC4A 1NL. 020 7947 7156, Email tcc.issue@justice.gov.uk | |
| — | TextVI.4.3 Review Procedure · VI.4.3 | — | East Hampshire District Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into… | |
| — | TextVI.4.4 · VI.4.4 | — | East Hampshire District Council Penns Place Petersfield Hampshire United Kingdom GU31 4EX | |
| — | DeadlineIV.2.2 | 21 Oct 2022 | 28 Oct 2022 | +7 d |
| — | TextII.2.7 | Start Date 01/02/2023 End Date 31/01/2026 | Start Date 01/03/2023 End Date 28/02/2026 | |
| — | DeadlineIV.2.2 | 28 Oct 2022 | 25 Nov 2022 | +28 d |
3 amendments published without a description.
Routine re-releases (5)
- 2022-09: 2 releases · 12 Sept 2022, 13 Sept 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £351,5091 contract exc. VAT
Bids received 4
Contracts signed 1latest 4 Jul 2023
| Awarded to | Value | Date | Status |
|---|---|---|---|
| CIVICA UK LIMITED | £351,509 † | — | Awarded |
Contracts
Contract 023214-2024-1 · CIVICA UK LIMITED
- Signed
- 4 Jul 2023
- Value
- £351,509
- Period
- … – 31 Jan 2026
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- East Hampshire District Council Petersfield, Hampshrie GU31 4EXReview body
Bidders & participating suppliers
1 commercial party on the notice- Civica UK Ltd,Awarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.