Official UK procurement notice
Provision of an Outpatient Pharmacy at Royal United Hospital, Bath (RUH)
Authority: Royal United Hospitals Bath NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionContract for the provision of a outpatient pharmacy dispensing service at Royal United Hospital, Bath.
- The authority expects to re-tender this requirement around 16 Apr 2026, 23:59 BST.
- How the procedure runs: This procurement is being delivered using the Competitive Flexible Procedure and includes two individual stages, with a stated option to add further stages if required. The objective of the procurement is to select and award a provider for the provision of an Outpatient Pharmacy at Royal United Hospital, Bath. (RUH) The Procurement approach A Pipeline Notice was published on 21/05/2025, under notice number UK1244. A Preliminary Market Engagement Notice was subsequently published on 28/05/2025, under notice number UK1912, to invite interested providers to complete a Supplier Questionnaire and meet the Project Team to further discuss their responses. Information was collated during this event and has been used to inform the following stages. Stage 1 RUH would like to invite potential bidders to express an interest in this opportunity. A Procurement Specific Questionnaire (PSQ) containing Conditions of Participation, is located via the Atamis link below and potential bidders are requested to complete and return this document within the timeframe specified. To assist potential bidders, a draft specification, including data captured from the existing outpatient pharmacy dispensing service, has been published. The responses will be evaluated and the three highest scoring potential bidders, that meet all conditions of participation, will be asked to enter Stage 2, Invitation To Tender. The ITT will also contain the full Tender Response Pack. Stage 2 During Stage 2, a maximum of three potential bidders will be invited to view the existing premises and meet the Project Team for further discussion. Bidders will be asked to submit their tender responses and evaluation will take place. RUH will identify a Preferred Bidder, continue further negotiation and proceed to Board Approval, Standstill and Contract Award. Optional Stage 3 Post the receipt of tenders in Stage 2, RUH may opt to exclude the lowest scoring bidder, request further clarification meetings to refine the solution and/or pricing and request a tender further submission. The bidders will be informed if this stage is required.
- No preliminary market engagement: Notices were published. See narrative.
CPV: Pharmacy services
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£6,500,000
- Economic & financial standing
Legal and Financial Conditions of Participation
Current Status
- The bidder must confirm is not subject to insolvency, administration, receivership, or equivalent proceedings.
o ☐ Confirmed
o ☐ Not confirmed
Confirmed = PASS Not confirmed = FAIL
Contingent Liabilities
- The bidder must list any material contingent liabilities not evident in the accounts (e.g., pending litigation, guarantees, indemnities).
o Please provide additional detail: ______________________________________________________
o ☐ Confirmed - no material contingent liabilities
o ☐ The bidder has material contingent liabilities and has provided details.
Not scored but answer and detail is required for review.
Material Adverse Changes
- Disclose any anticipated changes (e.g., debt refinancing, large dividend distributions, major asset disposals) that may affect financial stability during the contract term.
o Please provide additional detail: ______________________________________________________
o ☐ Confirmed – no anticipated changes
o ☐ Not confirmed (provide details) – changes are anticipated, and the bidder has provided additional detail.
Not scored but answer and detail is required for review
Parent Guarantee
- Confirm if your organisation is prepared to provide a parent company guarantee, if requested, prior to contract commencement.
Scoring: Pass = Yes with confirmation; Fail = No.
o ☐ Confirmed
o ☐ No
Performance Bond
- Confirm if your organisation is prepared to provide a performance bond, if requested, prior to contract commencement.
Scoring: Pass = Yes with confirmation; Fail = No.
o ☐ Confirmed
o ☐ No
- Technical & professional ability
Technical Conditions of Participation
Please provide details of at three contracts to meet conditions of participation relating to technical ability. The bidder is asked to supply three examples of provision of an Outpatient Pharmacy Dispensing Service, preferably in an NHS environment but as a minimum, in a Public Sector setting, for example HMPS.
The examples must be from the past three years.
The bidder must not use examples from BSW Hospital Alliance Trusts.
The named contact provided should be able to provide written evidence to confirm the accuracy of the information provided.
a) Relevant experience
Does your organisation have specific relevant experience of developing a service that promotes a reduction in patients attending the hospital site to collect medication and supports the “Care Closer to Home” Agenda.
Please provide a brief description or supporting document if “Yes”.
Scoring: Pass = Yes with at least one qualifying example; Fail = No cannot provide at least one qualifying example.
b) Statutory and Regulatory Compliance
Does your organisation fully comply with all relevant statutory and regulatory requirements for operating an Outpatient Pharmacy Dispensing Service?
[Insert Yes or No]
Please provide a brief statement or evidence of compliance.
Scoring: Pass = Yes with confirmation; Fail = No.
c) Acceptance of minimum standards – KPIs
Please review the enclosed document containing the Trust’s minimum standard KPIs. Please confirm that you accept these KPIs as the minimum standard required to perform this service.
o ☐ Yes
o ☐ No
Scoring: Pass = Yes Fail = No.
- Condition of participationshortlisting
Completion of PSQ and all conditions of participation scored as a PASS
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical/Quality: 50
- Social Value: 10
Published award criteria (3)
- Technical/Quality: 50%
- Social Value: 10%
- Service Charge: 40% weighting
- Economic & financial standing
Legal and Financial Conditions of Participation
Current Status
- The bidder must confirm is not subject to insolvency, administration, receivership, or equivalent proceedings.
o ☐ Confirmed
o ☐ Not confirmed
Confirmed = PASS Not confirmed = FAIL
Contingent Liabilities
- The bidder must list any material contingent liabilities not evident in the accounts (e.g., pending litigation, guarantees, indemnities).
o Please provide additional detail: ______________________________________________________
o ☐ Confirmed - no material contingent liabilities
o ☐ The bidder has material contingent liabilities and has provided details.
Not scored but answer and detail is required for review.
Material Adverse Changes
- Disclose any anticipated changes (e.g., debt refinancing, large dividend distributions, major asset disposals) that may affect financial stability during the contract term.
o Please provide additional detail: ______________________________________________________
o ☐ Confirmed – no anticipated changes
o ☐ Not confirmed (provide details) – changes are anticipated, and the bidder has provided additional detail.
Not scored but answer and detail is required for review
Parent Guarantee
- Confirm if your organisation is prepared to provide a parent company guarantee, if requested, prior to contract commencement.
Scoring: Pass = Yes with confirmation; Fail = No.
o ☐ Confirmed
o ☐ No
Performance Bond
- Confirm if your organisation is prepared to provide a performan…
- Technical & professional ability
Technical Conditions of Participation
Please provide details of at three contracts to meet conditions of participation relating to technical ability. The bidder is asked to supply three examples of provision of an Outpatient Pharmacy Dispensing Service, preferably in an NHS environment but as a minimum, in a Public Sector setting, for example HMPS.
The examples must be from the past three years.
The bidder must not use examples from BSW Hospital Alliance Trusts.
The named contact provided should be able to provide written evidence to confirm the accuracy of the information provided.
a) Relevant experience
Does your organisation have specific relevant experience of developing a service that promotes a reduction in patients attending the hospital site to collect medication and supports the “Care Closer to Home” Agenda.
Please provide a brief description or supporting document if “Yes”.
Scoring: Pass = Yes with at least one qualifying example; Fail = No cannot provide at least one qualifying example.
b) Statutory and Regulatory Compliance
Does your organisation fully comply with all relevant statutory and regulatory requirements for operating an Outpatient Pharmacy Dispensing Service?
[Insert Yes or No]
Please provide a brief statement or evidence of compliance.
Scoring: Pass = Yes with confirmation; Fail = No.
c) Acceptance of minimum standards – KPIs
Please review the enclosed document containing the Trust’s minimum standard KPIs. Please confirm that you accept these K…
- Condition of participationshortlisting
Completion of PSQ and all conditions of participation scored as a PASS
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 16 Apr 2026
- First published
- 15 Dec 2025, 13:57 GMT
- Last source update
- 8 Sept 2026, 12:13 BST
- Award evaluation window
- Submission end – 15 Apr 2026
- Authority reference
C397826- FTS notice number
2025/S 000-082920- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f5c3Find a Tender- Contract terms summary
TBA
- How it runs
This procurement is being delivered using the Competitive Flexible Procedure and includes two individual stages, with a stated option to add further stages if required. The objective of the procurement is to select and award a provider for the provision of an Outpatient Pharmacy at Royal United Hospital, Bath. (RUH)
The Procurement approach
A Pipeline Notice was published on 21/05/2025, under notice number UK1244. A Preliminary Market Engagement Notice was subsequently published on 28/05/2025, under notice number UK1912, to invite interested providers to complete a Supplier Questionnaire and meet the Project Team to further discuss their responses. Information was collated during this event and has been used to inform the following stages.
Stage 1
RUH would like to invite potential bidders to express an interest in this opportunity. A Procurement Specific Questionnaire (PSQ) containing Conditions of Participation, is located via the Atamis link below and potential bidders are requested to complete and return this document within the timeframe specified. To assist potential bidders, a draft specification, including data captured from the existing outpatient pharmacy dispensing service, has been published.
The responses will be evaluated and the three highest scoring potential bidders, that meet all conditions of participation, will be asked to enter Stage 2, Invitation To Tender. The ITT will also contain the full Tender Response Pack.
Stage 2
During Stage 2, a maximum of three potential bidders will be invited to view the existing premises and meet the Project Team for further discussion. Bidders will be asked to submit their tender responses and evaluation will take place. RUH will identify a Preferred Bidder, continue further negotiation and proceed to Board Approval, Standstill and Contract Award.
Optional Stage 3
Post the receipt of tenders in Stage 2, RUH may opt to exclude the lowest scoring bidder, request further clarification meetings to refine the solution and/or pricing and request a tender further submission. The bidders will be informed if this stage is required.
How it was run
Official notice- Requests to participate (first stage)
- 9 Jan 2026, 15:00 GMT
- Submission deadline
- 9 Jan 2026, 15:00 GMT
- Clarification deadline
- 31 Dec 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
RUH requests the submission of expressions of interest and the return of a completed PSQ by the participation deadline. Please submit here: atamis-1928--prospend.vf.force.com/apex/CS_ContractPage ↗
Timeline
15 Dec 2025 → 8 Sept 2026 · 6 dates- Tender notice published318 days ago15 Dec 2025, 13:57 GMT
- Clarification questions by302 days ago31 Dec 2025, 12:00 GMT
- Submission deadline293 days ago9 Jan 2026, 15:00 GMT
- Award decision expected by196 days ago15 Apr 2026, 23:59 BST
- Contract starts77 days ago13 Aug 2026, 00:00 BST
- Latest notice published51 days ago8 Sept 2026, 12:13 BST
Notice history
3 events · 2 releases on Find a Tender · since 15 Dec 2025- Tender notice published15 Dec 2025, 13:57 GMTUK4
- Procurement termination notice published8 Sept 2026, 12:13 BSTUK12
- Status changed to cancelled8 Sept 2026, 12:13 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 25 Aug 2026 | Cancelled"Following a review of the Trust's service requirements and procurement strategy, Royal United Hospital Bath NHS Foundation Trust has decided not to continue with the procurement process commenced under Tender Notice UK-5608 for the Provision of Outpatient Pharmacy Dispensing Services. No contract will be awarded pursuant to this procurement. The procurement is therefore discontinued and terminated with effect from 08/09/2026." |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender