Official UK procurement notice
Provision of Hybrid Mail Services
Authority: NHS South, Central and West Commissioning Support Unit (hosted by NHS England) (Central government)
What is being bought
Published requirement descriptionNo description was published on the notice. See the official documents.
CPV: Electronic mail services · Mailing services
The lotProcurement structure
single lot · no lot value publishedLot #1This Notice covers the requirement for NHS South, Central & West CSU (“SCW”) to…
This Notice covers the requirement for NHS South, Central & West CSU (“SCW”) to continue to have access to a third-party hybrid mailing service, a cornerstone of its Immunisation Management Service (“IMS”), to enable a national contact service for inviting the population for vaccination services. This will be in support of NHSE’s forthcoming 22/23 flu/COVID-19 booster vaccination programme. <br/><br/>SCW is therefore modifying, via Regulation 72(b)(i&ii) of the Public Contracts Regulations 2015, a contract with the incumbent hybrid mail service provider (Synertec Ltd) to cover additional works and services required for the period 1st September 2022 - 31st March 2023 by a maximum additional forecast spend of £12,500,000. Simultaneously, and to ensure continued legal compliance, SCW will shortly be commencing a longer-term competitive procurement for hybrid mail services to take effect from 1st April 2023 onward. For the avoidance of doubt, SCW’s current contract with our hybrid mail provider contains appropriate extension clauses for the period 1st September 2022 – 31st March 2023 – SCW is only seeking to modify the overall maximum contract value.<br/><br/>If SCW does not urgently put this additional third-party capacity in place our ability to deliver NHSE’s requirements will be severely compromised, to the point where the 22/23 flu/COVID-19 vaccination programme could be compromised. The modification to the contract will; 1) Ensure service continuity and stability in the run up to, and during the COVID Autumn booster campaign; 2) Leverage last year’s competitive procurement and value for money assessment, focussing resource on service delivery, and; 3) Provide a window of opportunity for NHSE to develop further their medium-term strategy which will inform the planned procurement. <br/><br/>The proposed contract modification, combined with the planned re-procurement for the period 1st April 2023 onward, will enable SCW to deliver on NHSE requirements.
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Aug 2022, 17:01 BST
- Last source update
- 10 Aug 2022, 17:01 BST
- FTS notice number
2022/S 000-022067- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-035abfFind a Tender
Publisher note: This Notice covers the requirement for NHS South, Central & West CSU (“SCW”) to continue to have access to a third-party hybrid mailing service, a cornerstone of its Immunisation Management Service (“IMS”), to enable a national contact service for inviting the population for vaccination services. This will be in support of NHSE’s forthcoming 22/23 flu/COVID-19 booster vaccination programme. <br/><br/>SCW is therefore modifying, via Regulation 72(b)(i&ii) of the Public Contracts Regulations 2015, a contract with the incumbent hybrid mail service provider (Synertec Ltd) to cover additional works and services required for the period 1st September 2022 - 31st March 2023 by a maximum additional forecast spend of £12,500,000. Simultaneously, and to ensure continued legal compliance, SCW will shortly be commencing a longer-term competitive procurement for hybrid mail services to take effect from 1st April 2023 onward. For the avoidance of doubt, SCW’s current contract with our hybrid mail provider contains appropriate extension clauses for the period 1st September 2022 – 31st March 2023 – SCW is only seeking to modify the overall maximum contract value.<br/><br/>If SCW does not urgently put this additional third-party capacity in place our ability to deliver NHSE’s requirements will be severely compromised, to the point where the 22/23 flu/COVID-19 vaccination programme could be compromised. The modification to the contract will; 1) Ensure service continuity and stability in the run up to, and during the COVID Autumn booster campaign; 2) Leverage last year’s competitive procurement and value for money assessment, focussing resource on service delivery, and; 3) Provide a window of opportunity for NHSE to develop further their medium-term strategy which will inform the planned procurement. <br/><br/>The proposed contract modification, combined with the planned re-procurement for the period 1st April 2023 onward, will enable SCW to deliver on NHSE requirements.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Synertec Limited | £37,500,000 † | — | Awarded |
Contracts
Provision of Hybrid Mail Services · Synertec Limited
- Signed
- 1 Sept 2021
- Value
- £37,500,000
- Status
- active
- Change This Notice covers the requirement for NHS South, Central & West CSU (“SCW”) to continue to have access to a third-party hybrid mailing service, a cornerstone of its Immunisation Management Service (“IMS”), to enable a national contact service for inviting the population for vaccination services. This will be in support of NHSE’s forthcoming 22/23 flu/COVID-19 booster vaccination programme. <br/><br/>SCW is therefore modifying, via Regulation 72(b)(i&ii) of the Public Contracts Regulations 2015, a contract with the incumbent hybrid mail service provider (Synertec Ltd) to cover additional works and services required for the period 1st September 2022 - 31st March 2023 by a maximum additional forecast spend of £12,500,000. Simultaneously, and to ensure continued legal compliance, SCW will shortly be commencing a longer-term competitive procurement for hybrid mail services to take effect from 1st April 2023 onward. For the avoidance of doubt, SCW’s current contract with our hybrid mail provider contains appropriate extension clauses for the period 1st September 2022 – 31st March 2023 – SCW is only seeking to modify the overall maximum contract value.<br/><br/>If SCW does not urgently put this additional third-party capacity in place our ability to deliver NHSE’s requirements will be severely compromised, to the point where the 22/23 flu/COVID-19 vaccination programme could be compromised. The modification to the contract will; 1) Ensure service continuity and stability in the run up to, and during the COVID Autumn booster campaign; 2) Leverage last year’s competitive procurement and value for money assessment, focussing resource on service delivery, and; 3) Provide a window of opportunity for NHSE to develop further their medium-term strategy which will inform the planned procurement. <br/><br/>The proposed contract modification, combined with the planned re-procurement for the period 1st April 2023 onward, will enable SCW to deliver on NHSE requirements., Need for additional works, services or supplies by the original contractor/concessionaire: If SCW does not urgently put this additional third-party capacity in place our ability to deliver NHSE’s requirements will be severely compromised, to the point where the 22/23 flu/COVID-19 vaccination programme could be compromised. The modification to the contract will; 1) Ensure service continuity and stability in the run up to, and during the COVID Autumn booster campaign; 2) Leverage last year’s competitive procurement and value for money assessment, focussing resource on service delivery, and; 3) Provide a window of opportunity for NHSE to develop further their medium-term strategy which will inform the planned procurement.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- NHS EnglandMediation bodyReview body
Bidders & participating suppliers
1 commercial party on the notice- Synertec LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.