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Published 21 Mar 2022, 18:03 GMT

Official UK procurement notice

Provision of Library Discovery Service or Federated Searching Solution for the House of Commons and House of Lords

Official notice

Authority: The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons

2 lotsServicesOpen procedureMax 2 lots per supplier
Sectors: IT Services & Software (72) Delivery: London (UKI)
Published estimate£270,000total for 2 lots
Submissions closed 25 Apr 2022
Lots 2max 2 won per supplier

What is being bought2 lots · detail below

Published requirement description

The House of Commons Library and the House of Lords Library are seeking to procure a Library Discovery Service or Federated Searching Solution to search and access their subscription services for initial 3 years with option to extend for further 2 x 12 months. The two Libraries are distinct and separate organisations, each with its own user base. The two Libraries coordinate their collections to maximise taxpayer's value for money. The

Authority's Libraries require a search tool that allows users to search across print and online content in a location with ability to access subscribed contents or be signposted directly.

The Authority's Library is interested in a solution with the following but not limited to these functionalities:

  • Indexing of the Commons Library local collections (library catalogue), consisting of around 230,000 titles.
  • Access to a central index (or equivalent federated searching index coverage) where electronic and print journals (around 165 subscribed journal titles plus others contained in a small number of subscription databases) can be searched at article level.

Further details can be found in the Statement of Requirement on our InTend eSourcing portal.

CPV: Computer-related services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£270,000 together) · win at most 2 of them · evaluation weights differ by lot
Lot #1PI1301578-L21: Library Discovery Service or a Federated Searching Solution for the House of LordsRenewalPublished value£120,000

The House of Lords Library is interested in a solution with the following functionalities:

  • Indexing of the Lords Library local collections (library catalogue), consisting of around 230,000 titles.
  • Access to a central index (or equivalent federated searching index coverage) where electronic and print journals (around 165 subscribed journal titles plus others contained in a small number of subscription databases) can be searched at article level
  • A knowledge base for e-journals and e-books, including ability to produce an A-Z browsing tool for journals

Further details can be found in the Statement of Requirement. Additional information: Additional can be obtained by registering on Intend eSourcing Portal

in-tendhost.co.uk/parliamentuk/ ↗

Delivery: London · UK Parliament, Westminster, London SW1A 0AA
Extensions: Optional extension of further 2 x 12 monthsVariant bids: not allowed
72500000 Computer-related services
Lot #2PI1301578-L2: Library Discovery Service or a Federated Searching Solution for the House of CommonsRenewalPublished value£150,000

The House of Commons Library is interested in a solution with the following functionalities:

  • Indexing of the Commons Library local collections (library catalogue), consisting of around 230,000 titles.
  • Access to a central index (or equivalent federated searching index coverage) where electronic and print journals (around 165 subscribed journal titles plus others contained in a small number of subscription databases) can be searched at article level

Further details can be found in the Statement of Requirement on our InTend eSourcing portal. Additional information: Additional information can be obtained by registering for expression of interest on our InTend eSourcing portal

in-tendhost.co.uk/parliamentuk/ ↗

Delivery: London · UK Parliament, Westminster, London SW1A 0AA
Extensions: Optional further extension of 2 x 12 monthsVariant bids: not allowed
72500000 Computer-related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · PI1301578-L21: Library Discovery Service or a Federated Searching Solution for the House of Lords60%40%
2 · PI1301578-L2: Library Discovery Service or a Federated Searching Solution for the House of Commons60%40%
Lot distribution rule: Lot 1: PI1301578-L1 The House of Lords\nLot 2: PI1301578-L2 The House of Commons
What this means for your bid
  • Price carries 40 points on every lot: a 10% discount moves about 4 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
21 Mar 2022, 18:03 GMT
Last source update
5 Apr 2022, 16:50 BST
Award evaluation window
25 Apr 2022 – …
Authority reference
PI1301578
FTS notice number
2022/S 000-009168
Classification (CPV)
Computer-related services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-032467 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
25 Apr 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bid validity
180 days from the deadline
Bids opened
25 Apr 2022, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/parliamentuk/ ↗

Timeline

5 Apr 2022 → 25 Apr 2022 · 3 dates
  1. Notice published
    5 Apr 2022, 16:50 BST
  2. Submission deadline
    25 Apr 2022, 12:00 BST
  3. Bids opened
    25 Apr 2022, 13:00 BST

Notice history

2 releases on Find a Tender
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextContract Reference: PI1301478-L1 and PI1301478-L2 · II.1.1Reference number should read; PI1301478Information about lots The Lot references are corrected to read: PI1301478-L1 and PI1301478-L2

II.2.1) Title PI1301478-L1: Library Discovery Service or a Federated Searching Solution for the House of Lords PI1301478-L2: Library Discovery Service or a Federated Searching Solution for the House of Commons

Contracting authority & participating public bodies

The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons

Contracting authorityBody governed by public lawGeneral public services Westminster, LONDON, London, SW1A0AAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of JusticeReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria