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Published 19 Oct 2022, 15:04 BST

Official UK procurement notice

Provision of Library Management System (LMS) for the LibrariesWest Consortium

Official notice

Authority: Somerset Council (Local council)·Consortium: 7 public authorities

GoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: South West (UKK)
Published estimate£2,500,000exc. VAT
Submissions closed 1 Dec 2022

What is being bought

Published requirement description

Provision of Library Management System (LMS) for the LibrariesWest Consortium. The

Contracting Authorities are looking for a LMS including (but not restricted to) acquisitions,

cataloguing, circulation, public interfaces, reporting, system management, and integration

with third party systems.

CPV: Library management system

The lotProcurement structure

single lot · value published
Lot #1This Contract is being procured by Somerset County Council on behalf of organisationsCancelledPublished value£2,500,000

This Contract is being procured by Somerset County Council on behalf of organisations

within the Libraries West Consortium which currently consists of:

  • Bath & North East Somerset Council
  • Bournemouth, Christchurch & Poole Council
  • Bristol City Council
  • Dorset Council
  • North Somerset Council
  • Somerset County Council
  • South Gloucestershire Council

During the term of the Contract, the organisations within the Libraries West Consortium, and

therefore the eligible users of this Contract, may change.

This procurement is being carried out by the Authority on behalf of all authorities within the

LibrariesWest Consortium and any other named authorities listed here at the time of

Contract commencement. For avoidance of doubt the authorities named below will not be

joining at the Contract commencement date but will be eligible to do so at any time during

the lifetime of the Contract.

  • Libraries Unlimited
  • Plymouth City Council
  • Swindon Council
  • Wiltshire Council

For further information, including access to the tender documents, please visit the

ProContract e-tendering portal via the following link: procontract.due-north.com ↗

Delivery: South West
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (3)
  • Quality: 50%
  • Total Contract Cost: 40%
  • Social Value: 10%
Published award criteria (3)
  • Quality: 50
  • Social Value: 10
  • Total Contract Cost: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
19 Oct 2022, 15:04 BST
Last source update
5 Dec 2022, 11:35 GMT
Award evaluation window
1 Dec 2022 – …
Authority reference
DN637213
FTS notice number
2022/S 000-034318
Classification (CPV)
Library management system
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-037714 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
1 Dec 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
1 Dec 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

1 Dec 2022 → 5 Dec 2022 · 3 dates
  1. Submission deadline
    1 Dec 2022, 12:00 GMT
  2. Bids opened
    1 Dec 2022, 12:00 GMT
  3. Notice published
    5 Dec 2022, 11:35 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to unsuccessful
    5 Dec 2022, 11:35 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

7 public bodies on the notice

Somerset County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Taunton, South West, TA1 4DYContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.