Official UK procurement notice
Provision of Mechanical, Electrical and Environmental Consultancy Services
Authority: National Galleries of Scotland
What is being bought
Published requirement descriptionThe National Galleries of Scotland (NGS) is seeking to appoint a sole Service Provider for the Provision of Mechanical, Electrical and Environmental Consultancy Services for projects approved during the term of the contract.
There is no commitment to a volume of work. Under this agreement, no minimum workload is guaranteed. Services will be agreed to on an "as required" basis. The Tenderer will have no claim against NGS if they are not instructed to carry out any of the services or if NGS appoints another consultant to undertake the services.
The Agreement will be non-exclusive i.e. NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required.
NGS reserves the right to obtain services from Mechanical and Electrical Engineers out with the contract where a project value or type is deemed to be significantly different to the parameters set out in the Agreement.
Full details of the Contract Requirements are detailed in Section 2 of the Invitation to Tender (ITT).
In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.
CPV: Building services consultancy services · Engineering design services for mechanical and electrical installations for buildings · Environmental engineering consultancy services · Environmental improvement works · Environmental issues consultancy services · Mechanical and electrical engineering services
The lotProcurement structure
single lot · value publishedLot #1The procurement will be conducted through the use of the Open (single stage) ProcedureAwardedRenewalPublished value£260,000
The procurement will be conducted through the use of the Open (single stage) Procedure. The SPD (Scotland) must be completed and returned with a tender response.
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
The objective criteria included in the SPD is detailed under section III of this Contract Notice. Additional information: Consultancy staff assigned to elements of the contract must be licensed and trained to access IES (Integrated Environmental Solutions) portal.
The contract requires Consultants to provide Energy Performance Certificates (EPCs). EPCs can only be produced by an assessor who is a member of an 'approved organisation', as recognised by Scottish Government.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
Q4A1a 'Enrolment in a Relevant Professional Register', Q4A1b 'Enrolment in a Trade Register', Q4A2a 'Authorisation of Particular Organisation Needed' and Q4A.2b 'Membership of a Particular Organisation Needed' have been included in the SPD. Bidders must confirm whether this is applicable to them.
If applicable, each question will be scored on a Pass/Fail basis. If the Bidder is required by their country of establishment, to have enrolment on a Professional Register, enrolment in a Trade register, authorisation and/or membership of a particular organisation that the Bidder has not attained, the response will be deemed a 'Fail'. Any Bidder scoring a 'Fail' mark will be disqualified from the competition.
N.B. The contract requires Consultants to provide Energy Performance Certificates (EPCs). EPCs can only be produced by an assessor who is a member of an 'approved organisation', as recognised by Scottish Government. Bidders must confirm and be able to provide evidence that they are an 'approved' organisation. If a Bidder can not provide evidence nor confirm such, they will be disqualified from the competition.
- Economic & financial standing
The following selection criteria is listed within the SPD and will be scored on a Pass/Fail basis:
Q4B.5a Insurance - Professional Risk Indemnity
Q4B.5b Insurance - Employer's (Compulsory) Liability
Q4B.5c Insurance - All other types listed
Q4B.6 Other Economic or Financial Requirements
Minimum: Q4B.5a - it is a requirement of the contract that Bidders hold or commit to obtain prior to the commencement of any subsequent award of contract, the types and levels of insurance indicated below: Professional Risk Indemnity = 5,000,000 GBP This will be scored on a Pass/Fail basi… - Technical & professional ability
Q4D.1 Quality Assurance (including Health & Safety Procedures) & Q4D.2 Environmental Management are included under selection criteria but will be scored on a Pass/Fail bases, as detailed below.
Minimum: Q4D.1 Quality Assurance (including health & Safety Procedures): all information in regard to minimum level(s) of standards required is contained within the online SPD. This will be scored on a Pass/Fail basis. If the Bidder responds "No" the response will be deemed a 'Fail'. Any …
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 May 2021, 09:25 BST
- Last source update
- 15 Sept 2021, 09:04 BST
- Award evaluation window
- 21 Jun 2021 – …
- Authority reference
L/L/025/2021- FTS notice number
2021/S 000-022892- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b194Find a Tender
- Performance terms
As detailed in the Contract.
Publisher note: National Galleries Scotland reserves the right to cancel the procurement at any time and not award a Contract. The expenditure, work or effort undertaken by Bidders prior to the Award of Contract is accordingly a matter solely for the commercial judgement of Bidders. Late SPDs and tenders may not be considered by National Galleries Scotland. Tenderers must include within their tender return compliance with all legislation applicable at the date for return of tenders relating to COVID-19 restrictions, such as, but not limited to, "The Health Protection (Coronavirus) (Restrictions) (Scotland) Amendment (No.2) Regulations 2020" and details of any Notices issued by the HSE. (SC Ref:667262)
How it was run
Official noticeTender documents are also served through a separate tool: https://publiccontractsscotland.gov.uk ↗
- Submission deadline
- 21 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 21 Jun 2021, 12:00 BST
Timeline
21 Jun 2021 → 15 Sept 2021 · 3 dates- Submission deadline21 Jun 2021, 12:00 BST
- Bids opened21 Jun 2021, 12:00 BST
- Notice published15 Sept 2021, 09:04 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete15 Sept 2021, 09:04 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Harley Haddow LimitedSME | £260,000 † | — | Awarded |
Contracts
Contract 022892-2021-L/L/025/2021-1 · Harley Haddow LimitedSME
- Signed
- 20 Jul 2021
- Value
- £260,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Harley HaddowAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.