Provision of Multi Functional Devices

Authority: TRURO & PENWITH ACADEMY TRUST

ServicesAward procedure without prior publication of a call for competition

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Repair & Maintenance (50) Delivery: South West (UKK3)

Awarded value£648,000published contract · exc. VAT

Awarded 22 Jan 2025no call for competition

Awarded to Vision Group (Holdings) Limited

What is being bought

Published requirement description

Provision of Multifunctional Device Services and Print Management Software.

CPV: Photocopier maintenance services · Photocopiers

The lotProcurement structure

single lot · no lot value published

Lot #1Provision of Multifunctional Device Services to the Trust: Multi-Functional Devices…Awarded

Provision of Multifunctional Device Services to the Trust: Multi-Functional Devices (MFD's) and Print Management Software, including the supply of hardware, software, consumables, and replacement parts as well as the provision of installation, maintenance, removal, disposal, and training services to the Client.

Delivery: South West

Extensions: Two further 12-month extensions (3+1+1)

30121100 Photocopiers

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 15 Sept 2026, 14:01 BST
Last source update: 15 Sept 2026, 14:01 BST
Authority reference: TPAT-004-2024
FTS notice number: 2026/S 000-087330
Classification (CPV): Photocopier maintenance servicesPhotocopiers
Delivery area: South West (UKK3)
Official registry OCID: ocds-h6vhtk-06fa32 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Not applicable: error in Contract Award Notice process; system unable to recognise previous notices as follows:
2024/S 000-010465
2024/S 000-010474
The original opportunity was published by an external organisation operating on behalf of Truro and Penwith Academy Trust (refer notice 2024/S 000-010465) so unable to link previous notices under this Contract Award Notice and publish.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £648,0001 contract exc. VAT

Bids received 4

Contracts signed 1latest 22 Jan 2025

Awarded to	Value	Date	Status
Vision Group (Holdings) LimitedMULTIFUNCTIONAL DEVICES	£648,000 †	—	Awarded

Contracts

MULTIFUNCTIONAL DEVICES · Vision Group (Holdings) Limited
Signed
22 Jan 2025
Value
£648,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4bids	—	—	—

Contracting authority & participating public bodies

TRURO & PENWITH ACADEMY TRUST

Contracting authorityBody governed by public lawEducation GB-COH: 08880841 Academy House, TRURO, South West, TR49LDContact email

Dispute resolution & review bodies

High Court of England and WalesReview body LONDON

Bidders & participating suppliers

1 commercial party on the notice

Vision Group (Holdings) PLCAwarded supplierGB-COH: 07569889 Hertford, East of England

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.