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Published 21 May 2025, 14:40 BST

Official UK procurement notice

Provision of Non Emergency Patient Transport

Official notice

Authority: Great Western Hospitals NHS Foundation Trust (Central government)·Consortium: 2 public authorities

ServicesOpen procedureAbove thresholdSME suitableAccelerated
Sectors: Transport Equipment & Vehicles (34)Transport & Passenger Services (60) Delivery: South West (UKK14)
Final published estimate£1,477,284initial estimate £147,284 · 3 value updates
Submissions closed 1 Aug 2025
Next notice expected 9 Jul 2025
Contract term 1 yr 10 moends 31 Jan 2028 · up to 31 Jan 2030 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Provision of Non Emergency Patient Transport at Great Western Hospitals & Royal United Bath Hospitals NHS Foundation Trusts

CPV: Patient-transport vehicles · Transport services (excl. Waste transport)

The lotProcurement structure

single lot · value published
Lot #1Renewal 1 yr 10 moSMEPublished value£1,477,284
Contract period: 1 Apr 2026 – 31 Jan 2028 (1 yr 10 mo) · up to 31 Jan 2030 with extensionsValue: £1,477,284 exc. VAT · £1,477,284 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: 2 x 12 month optional extension periods · 2 x 12 month optional extension periods
34114122 Patient-transport vehicles60000000 Transport services (excl. Waste transport)

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Award Criteria - Technical: 40%
  • Award Criteria - Price: 60%
Published award criteria (2)
  • Award Criteria - Price: Weightings are 60% Price (Commercial) 40% Quality
  • Award Criteria - Technical
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
21 May 2025, 14:40 BST
Last source update
9 Jul 2025, 16:36 BST
Award evaluation window
Submission end – 17 Nov 2025
Authority reference
ICS/14786/CORP/SG/724
FTS notice number
2025/S 000-038717
Accelerated
State of urgency
Latest notice
Tender notice (UK4)
Classification (CPV)
Patient-transport vehiclesTransport services (excl. Waste transport)
Delivery area
South West (UKK14)
Official registry OCID
ocds-h6vhtk-051b1d Find a Tender

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
1 Aug 2025, 12:00 BST
Clarification deadline
1 Aug 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Bidders are to complete the documents set out in the tender pack health-family.force.com/s/Welcome ↗

Timeline

21 May 2025 → 1 Apr 2026 · 7 dates
  1. Planning notice published
    21 May 2025, 14:40 BST
  2. Tender notice published
    9 Jul 2025, 16:13 BST
  3. Next notice expected
    9 Jul 2025, 23:59 BST
  4. Clarification questions by
    1 Aug 2025, 12:00 BST
  5. Submission deadline
    1 Aug 2025, 12:00 BST
  6. Award decision expected by344 days ago
    17 Nov 2025, 23:59 GMT
  7. Contract starts210 days ago
    1 Apr 2026, 00:00 BST

Notice history

10 events · 4 releases on Find a Tender · since 21 May 2025
  1. Pipeline notice published
    21 May 2025, 14:40 BST
    UK1
  2. Preliminary market engagement notice published
    9 Jul 2025, 11:05 BST
    UK2
  3. Published value updated to £3,201,964
    9 Jul 2025, 11:05 BST
    was £2,792,667
  4. Tender notice published
    9 Jul 2025, 16:13 BST
    UK4
  5. Published value updated to £147,284
    9 Jul 2025, 16:13 BST
    was £3,201,964
  6. Status changed to active
    9 Jul 2025, 16:13 BST
  7. Procurement method changed
    9 Jul 2025, 16:13 BST
  8. Deadline published: 1 Aug 2025, 12:00 BST
    9 Jul 2025, 16:13 BST
  9. Tender notice published
    9 Jul 2025, 16:36 BST
    UK4
  10. Published value updated to £1,477,284
    9 Jul 2025, 16:36 BST
    was £147,284
Published amendments (1)

Total estimated value of contract entered wrong

Routine re-releases (4)
  • 2025-05: 1 release · 21 May 2025

Contracting authority & participating public bodies

2 public bodies on the notice

Great Western Hospitals NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PRZJ-5573-LWLP Marlborough Road, Swindon, South West, SN3 6BBContact name, email, phone

Consortium members and other public bodies

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender