Provision of Off-Site Records Management Services

Official notice

Authority: Barnsley Metropolitan Borough Council (Local council)

ServicesAward procedure without prior publication of a call for competition

Sectors: Business Services & Consultancy (79) Delivery: Yorkshire & Humber (UKE31)

Awarded value£217,000published contract · exc. VAT

Awarded 20 Aug 2025no call for competition

Awarded to Iron Mountain (UK) PLC

What is being bought

Published requirement description

Barnsley Council has awarded a contract with a qualified service provider for the provision of off-site paper records storage and records management services. The provider will support the council in securely managing, retrieving and ultimately reducing our physical records footprint while ensuring compliance with all relevant legal and regulatory requirements.

CPV: Records management

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Yorkshire & Humber

79996100 Records management

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 10 Sept 2025, 16:02 BST
Last source update: 10 Sept 2025, 16:02 BST
Authority reference: CCS RM6175 Lot 5
FTS notice number: 2025/S 000-055511
Classification (CPV): Records management
Delivery area: Yorkshire & Humber (UKE31)
Official registry OCID: ocds-h6vhtk-0597db Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Mini competition from CCS framework

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £217,0001 contract exc. VAT

Bids received 2

Contracts signed 1latest 20 Aug 2025

Awarded to	Value	Date	Status
Iron Mountain (UK) PLC	£217,000 †	—	Awarded

Contracts

Provision of Off-Site Records Management Services · Iron Mountain (UK) PLC
Signed
20 Aug 2025
Value
£217,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic	—	—	—

Contracting authority & participating public bodies

Barnsley Metropolitan Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services N/A Town Hall, Barnsley, South Yorkshire, Yorkshire & Humber, S70 2TAContact name, email, phone

Dispute resolution & review bodies

High Court of JusticeMediation body London
The High Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

Iron Mountain UK LtdAwarded supplier01478540 Third Floor, Cottons Centre, Tooley Street, London, UK, SE1 2TTContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.