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Published 6 Dec 2022, 15:22 GMT

Official UK procurement notice

Provision of Works Asset Management Solution

Official notice

Authority: London Borough of Lambeth (Local council)·Consortium: 2 public authorities

ServicesOpen procedure
Sectors: IT Services & Software (72) Delivery: UKLondon (UKI)
Published estimate£2,400,000exc. VAT
Submissions closed 11 Jan 2023

What is being bought

Published requirement description

We require an accomplished solution for managing assets for highways, street works, parking schemes, capital projects, highways licences and parks and grounds maintenance. The aim is to procure a flexible and future-proof solution designed to promote efficiency and service improvement in a contract running for up to 8 years.

  • Recurrence: 2030

CPV: IT services: consulting, software development, Internet and support · Information technology services

The lotProcurement structure

single lot · value published
Lot #1CancelledRenewalPublished value£2,400,000
Delivery: UK, London · SW2 1RW
Extensions: The initial Contract period is 4 years, with optional extensions for up to a further 4 years (4+1+1+1+1).Variant bids: allowed
72222300 Information technology services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (6)
  • Service Delivery and Contract Management: 10%
  • Innovation and Continuous Improvement: 5%
  • Service Specific: 25%
  • IT: 10%
  • price: 40%
  • Responsible Procurement - Social Value and Sustainability: 10%
Published award criteria (6)
  • Service Delivery and Contract Management: 10
  • Innovation and Continuous Improvement: 5
  • Service Specific: 25
  • IT: 10
  • Responsible Procurement - Social Value and Sustainability: 10
  • Price: 40
Conditions of participation1
  • Suitability

    n/a

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2030
First published
6 Dec 2022, 15:22 GMT
Last source update
12 Dec 2023, 14:20 GMT
Award evaluation window
11 Jan 2023 – …
Authority reference
EU Supply Ref 63935
FTS notice number
2023/S 000-036532
Classification (CPV)
IT services: consulting, software development, Internet and supportInformation technology services
Delivery area
UKLondon (UKI)
Official registry OCID
ocds-h6vhtk-038b20 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Contract performance will be measured against an agreed Service Level Agreement, subject to Service Credits where agreed performance levels are not consistently met. Please see Tender Pack for further details.

Publisher note: The procurement was discontinued for the reason that the services advertised no longer fully met the Authorities requirements, as unforeseen additional service requirements were identified prior to award.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
11 Jan 2023, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
11 Jan 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

11 Jan 2023 → 12 Dec 2023 · 4 dates
  1. Submission deadline
    11 Jan 2023, 12:00 GMT
  2. Bids opened
    11 Jan 2023, 12:00 GMT
  3. Bids must remain valid until
    10 Jul 2023, 23:59 BST
  4. Notice published
    12 Dec 2023, 14:20 GMT

Notice history

2 events · 3 releases on Find a Tender · since 12 Dec 2023
  1. Status changed to complete
    12 Dec 2023, 14:20 GMT
  2. Buyer details updated
    12 Dec 2023, 14:20 GMT
Published amendments (1)

The Tender Response Deadline has been changed from Noon on 11 January 2023 to Noon on 18 January 2023. Demos of compliant Tenders will now take place from 23 to 25 January 2023.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

2 public bodies on the notice

London Borough of Lambeth

Contracting authorityLocal CouncilRegional or local authorityGeneral public services London Borough of Lambeth · n/a Town Hall, Brixton Hill, London, London, SW2 1RWContact name, email, phone

Dispute resolution & review bodies

  • CEDRMediation body LondonContact phone
  • High CourtReview bodyReview contact point LondonContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria