Official UK procurement notice
Provision & Support Services of a Patient Records Data Solution
Authority: South East Coast Ambulance Service NHS Foundation Trust (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionSouth East Coast Ambulance Service NHS Foundation Trust ("the Authority") employs more than 4000 staff and provides Emergency and Urgent Care Services and Out of Hours Services across Kent, Sussex and Surrey.
The Authority issued an invitation to tender ("ITT") in connection with a competitive procurement to secure the provision of Patient Care Records Services /contract.
The contract will be for a period of 12 months from 22nd January 2024 with 1 12 month extension.
- Recurrence: 3 years
CPV: Data analysis services · Data capture services · Data collection and collation services · Data storage services · Data-processing services · Database software package · Database systems · Database-management system · Electronic data management (EDM) · Health and social work services · Internal audit services · Medical software package · +2 more
The lotProcurement structure
single lot · value publishedLot #1The Trust collects electronic Patient Care Record (ePCR) data for clinical audit…AwardedRenewalPublished value£150,000
The Trust collects electronic Patient Care Record (ePCR) data for clinical audit purposes from several information systems and processes. The contract is to be awarded for one year in the first instance, with an option for a one-year extension. Combining services from 2 suppliers to one sole services for paper and electronic Patient Care Records. Additional information: n/a
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Requirements: 70%
- Commercial / Price: 30%
Published award criteria (3)
- Technical Requirements: 70
- Commercial / Price: 30
- Price: Technical - 70% Commercial 30%
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 3 years
- First published
- 1 Feb 2023, 15:04 GMT
- Last source update
- 7 Mar 2024, 15:56 GMT
- Award evaluation window
- 1 Feb 2023 – …
- Authority reference
ecm_4334- FTS notice number
2024/S 000-007394- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a20bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: In order to comply with the Department of Health eProcurement Strategy and NHS paperless agenda, the Trust encourages Suppliers to submit invoices electronically via an e-Invoicing portal, Tradeshift. You can find more information on the Tradeshift portal at http://tradeshift.com/supplier/nhs-sbs/
How it was run
Official noticeTender documents are also served through a separate tool: https://commercialsolutions.bravosolution.co.uk/web/login.shtml ↗
- Submission deadline
- 3 Mar 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 180 days from the deadline
- Bids opened
- 1 Feb 2023, 12:30 GMT
Timeline
1 Feb 2023 → 7 Mar 2024 · 3 dates- Bids opened1 Feb 2023, 12:30 GMT
- Submission deadline3 Mar 2023, 12:00 GMT
- Notice published7 Mar 2024, 15:56 GMT
Notice history
3 events · 2 releases on Find a Tender · since 7 Mar 2024- Status changed to complete7 Mar 2024, 15:56 GMT
- Procurement method changed7 Mar 2024, 15:56 GMT
- Buyer details updated7 Mar 2024, 15:56 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Doc-WorksProvision and Support of a Patient Records Data Solution | £81,700 † | — | Awarded |
Contracts
Provision and Support of a Patient Records Data Solution · Doc-Works
- Signed
- 22 Jan 2024
- Value
- £81,700
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 2 from abroad | 4 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- South East Coast Ambulance Foundation TrustReview bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Docworks LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria