Official UK procurement notice
PS-23-01 - Property Repair & Maintenance Contract
Authority: East Ayrshire Council (Local council)
What is being bought
Published requirement descriptionProperty Repair & Maintenance Contract.
Nature: Successful Contractors must be able to provide a fully comprehensive multi-trade service throughout the term of the Contract for reactive and emergency repairs (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the Contract Appendices to ITT document). It is anticipated that the vast majority of the Works will be carried out within normal working hours.
Location: Any or all non-housing buildings or properties which the Council has a duty to maintain as listed in Appendix 5 – Premises List of the Contract Appendices document.
Contract length: 3 years plus option of two 1 year extensions.
- Recurrence: 3 years
CPV: Miscellaneous repair and maintenance services · Non-residential property services · Repair and maintenance services · Repair and maintenance services of building installations
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 30
- Price: 70
- Economic & financial standing
Financial Standing
The Council shall commission an independent third party business credit report from Creditsafe Business Solutions Ltd using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Credit Score of 30 out of 100 will have their submission regarded as a “Fail” and will not be considered further. Where a Tenderer receives a Credit Score of between 30-50 out of 100, the Council reserves the right to request further financial information to determine the risk to the Council. In the event that such additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected.
Risk or Credit reports from other agencies will not be considered.
It is the Tenderers responsibility to ensure that all information held by Creditsafe is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Creditsafe scores are accurate by the due submission date.
Insurances
It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below.
Public & Products Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.
Employers…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 3 years
- First published
- 14 Jun 2023, 14:49 BST
- Last source update
- 5 Feb 2024, 12:13 GMT
- Award evaluation window
- 19 Jul 2023 – …
- FTS notice number
2024/S 000-003679- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03d631Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:757168)
How it was run
Official notice- Submission deadline
- 19 Jul 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 19 Jul 2023, 12:00 BST
Timeline
19 Jul 2023 → 5 Feb 2024 · 3 dates- Submission deadline19 Jul 2023, 12:00 BST
- Bids opened19 Jul 2023, 12:00 BST
- Notice published5 Feb 2024, 12:13 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Feb 2024, 12:13 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| DM Homeshield LtdSME | £6,644,425 † | — | Awarded |
Contracts
Contract 003679-2024-1 · DM Homeshield LtdSME
- Signed
- 10 Oct 2023
- Value
- £6,644,425
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- DM Homeshield LtdAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria