Official UK procurement notice
Purchase of Ward Based Catering Trolleys
Authority: Cardiff and Vale University Health Board (Education)·Consortium: 2 public authorities
What is being bought6 lots · detail below
Published requirement descriptionCardiff and Vale University Health Board (CAVUHB) had a requirement for the purchase of ward-based catering trolleys to support the safe, efficient, and timely delivery of meals to patients while maintaining food quality and meeting nutritional care standards
CPV: Bowls · Can openers · Catering equipment · Catering supplies · Cooking ovens · Cooking utensils · Crockery · Cups · Cups and glasses · Cutlery · Dishes · Dishwashing machines · +41 more
How this framework works
From the published notice- Bids received
- 13 bids on the busiest of 5 lots · 17 suppliers appointed
Lots and requirements (6)Procurement structure
6 lots · all with a published value · evaluation weights differ by lotLot #1Catering Consumables – DisposablesAwarded UK, WalesPublished value£48,000,000
Lot #2Vending and Cold-Water CupsAwarded UKPublished value£5,000,000
Non-exclusive framework agreement for the supply of Vending and Cold-Water Cups to NHS Supply Chain depots via the stocked route or direct to customers via eDirect route to market. Products include but are not limited to; disposable vending cups for use with hot and cold contents. Additional information: Precise quantities are unknown. It is anticipated that expenditure will be in the region of GBP 4,400,000 and GBP 5,000,000 throughout the duration of this framework agreement. However, this is an approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement.
Lot #3Catering Consumables – Non-DisposablesAwarded UKPublished value£15,200,000
Non-exclusive framework agreement for the supply of Non-Disposable Catering Consumables to NHS Supply Chain depots via the stocked route or direct to customers via eDirect route to market. Products include but are not limited to; crockery, cutlery, glassware, jugs and tumblers, specialist patient feeding, specialist patient hydration and light domestic catering equipment. Additional information: Precise quantities are unknown. It is anticipated that expenditure will be in the region of GBP 7,600,000 and GBP 15,200,000 throughout the duration of this framework agreement. However, this is an approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement.
Lot #4Commercial Catering Equipment with Associated Accessories and Light EquipmentAwarded UKPublished value£11,200,000
Non-exclusive framework agreement for the supply of Commercial Catering Equipment direct to customers via eDirect/Direct route to market. Products include but not limited to are:
- Capital Equipment: Refrigeration, prime cooking, ovens, grills and fryers, blast chillers, serving counters, heated counters, dishwashers, griddles, sealing machines & accessories;
- Light Equipment: Kettles, microwaves, mixers, slicers, blenders, toasters, beverage machines.
- Maintenance and warranties at point of sale and during the life time of the Framework Agreement via the provider of the equipment or OEM only.
- Service elements: delivery, install, commissioning and recycling
All accessories relating to commercial catering equipment are included within this lot. Additional information: Precise quantities are unknown. It is anticipated that expenditure will be in the region of GBP 4,400,000 and GBP 11,200,000 throughout the duration of this framework agreement. However, this is an approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement.
Lot #5Food Transportation Systems and Associated AccessoriesAwarded UKPublished value£16,800,000
Non-exclusive framework agreement for the supply of Food Transportation Equipment direct to customers via the eDirect/Direct route to market. Products include but are not limited to;
- Regeneration Trolleys, Cook-serve, Cook-chill and Cook-freeze,
- Docking stations,
- Tray service trolleys,
- Specialist equipment for individual bar-coded plated meals,
- Associated accessories & relevant technologies
- Maintenance and warranties at point of sale and during the life time of the Framework Agreement via the provider of the equipment or OEM only.
- Service elements: delivery, install, commissioning and recycling Additional information: Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of GBP 7,200,000 and GBP 16,800,000 throughout the duration of this framework agreement. However, this is an approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement.
Lot #6Meal Ordering Systems and Associated Accessories UKPublished value£8,000,000
Non-exclusive framework agreement for the supply of Cloud Hosted and On Premise Electronic Meal Ordering Systems Solutions and Associated Accessories direct to customers via the Direct route to market.
Applicants may bid for either Cloud Hosted or On Premise Hosted or both. Applicants must bid for all scenarios within their chosen hosting type. NHS Supply Chain intends to award all Applicants who meet or exceed a hurdle of 50%. Additional information: Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of GBP 4,000,000 and GBP 8,000,000 throughout the duration of this framework agreement. However, this is an approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Environmental | Split |
|---|---|---|---|---|---|
| 2 · Vending and Cold-Water Cups | 20% | 70% | 10% | — | |
| 3 · Catering Consumables – Non-Disposables | 20% | 70% | 10% | — | |
| 4 · Commercial Catering Equipment with Associated Accessories and Light Equipment | 50% | 35% | 10% | 5% | |
| 5 · Food Transportation Systems and Associated Accessories | 50% | 35% | 10% | 5% | |
| 6 · Meal Ordering Systems and Associated Accessories | 50% | 35% | 10% | 5% |
- Suitability
Applicants should refer to II.2) of this contract notice for further details in respect of appointment to the individual lots across the framework agreement.
Applicants may bid for one or both lots and applicants should refer to the Invitation to Tender for more information in respect of this.
The term of contracts formed under the framework agreement may continue beyond the end of the term of the framework agreement itself.
NHS Supply Chain expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing, value added offerings and commitment initiatives. NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions.
NHS Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by:
- any NHS Trust;
- any other NHS entity;
- any government department, agency or other statutory body (for the avoidance of doubt including local authorities); and/or
- any private sector entity active in the UK healthcare sector.
Only NHS Supply Chain can order from the framework agreement and enter into contracts under it. Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used. For the avoidance of doubt and notwithstanding the estimate indicated at II.2.6), NHS Supply Chain does not guarantee any l…
- Economic & financial standing
Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents.
- Technical & professional ability
The contracting authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.
- Price carries 35–70 points depending on the lot; most lots put it at 35 points.
- “Purchase of Ward Based Catering Trolleys” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 9 Sept 2024, 09:57 BST
- Last source update
- 21 May 2026, 09:50 BST
- Award evaluation window
- 10 Oct 2024 – …
- FTS notice number
2026/S 000-046802- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04990cFind a Tender
- Performance terms
The framework agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain code of conduct.
- Review procedure
Appeals to be logged in accordance with the Public Contracts Regulations 2015 (as amended).
Publisher note: This contract is a direct award via the NHS SBS Catering Equipment and Consumables Framework. (WA Ref:165326)
How it was run
Official notice- Appointment period ends
- 9 Oct 2024, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 210 days from the deadline
- Bids opened
- 10 Oct 2024, 09:00 BST
Timeline
9 Oct 2024 → 21 May 2026 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown9 Oct 2024, 15:00 BST
- Bids opened10 Oct 2024, 09:00 BST
- Notice published159 days ago21 May 2026, 09:50 BST
Notice history
3 events · 4 releases on Find a Tender · since 13 May 2025- Status changed to complete13 May 2025, 15:50 BST
- Procurement method changed21 May 2026, 09:50 BST
- Buyer details updated21 May 2026, 09:50 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.1.4 | Non-exclusive framework agreement for the supply Catering Consumables and Equipment to NHS Supply Chain depots via the Stock route or direct to customers via the eDirect/Direct route to market. The ranges of products available under the framework agreement include; Disposable and re-usable plates, bowls, cups, cutlery and other consumables, Commercial Catering Equipment, Food Transportation System… | "Non-exclusive framework agreement for the supply Catering Consumables and Equipment to NHS Supply Chain depots via the Stock route or direct to customers via the eDirect/Direct route to market. The ranges of products available under the framework agreement include; Disposable and re-usable plates, bowls, cups, cutlery and other consumables, Commercial Catering Equipment, Food Transportation Syste… | |
| — | TextII.1.5 | Value excluding VAT: £104,200,000 | Value excluding VAT: £105,800,000 | |
| — | TextII.2.14 | Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of GBP 4,400,000 and GBP 5,000,000 throughout the duration of this framework agreement. However, this is an approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement. | Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of GBP 4,400,000 and GBP 6,600,000 throughout the duration of this framework agreement. However, this is an approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement. | |
| — | TextII.2.6 | Value excluding VAT: £5,000,000 | Value excluding VAT: £6,600,000 |
1 amendment published without a description.
Routine re-releases (4)
- 2024-09: 1 release · 9 Sept 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 046802-2026-1
- Signed
- 18 Feb 2026
- Value
- £199,968
- Status
- active
Catering Consumables – Disposables
- Signed
- 25 Feb 2025
- Value
- £48,000,000
- Status
- active
Vending and Cold-Water Cups
- Signed
- 25 Feb 2025
- Value
- £5,000,000
- Status
- active
Catering Consumables – Non-Disposables
- Signed
- 25 Feb 2025
- Value
- £15,200,000
- Status
- active
Commercial Catering Equipment with Associated Accessories and Light Equipment
- Signed
- 25 Feb 2025
- Value
- £11,200,000
- Status
- active
Food Transportation Systems and Associated Accessories
- Signed
- 25 Feb 2025
- Value
- £16,800,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Catering Consumables – Disposables | 8bids · 8 electronic | 3 | — | — |
| 2 · Vending and Cold-Water Cups | 7bids · 7 electronic | 3 | — | — |
| 3 · Catering Consumables – Non-Disposables | 6bids · 6 electronic | 1 | — | — |
| 4 · Commercial Catering Equipment with Associated Accessories and Light Equipment | 13bids · 13 electronic | 6 | — | — |
| 5 · Food Transportation Systems and Associated Accessories | 6bids · 6 electronic | 4 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- NHS Supply Chain operated by North of England Commercial Procurement Collaborative (who are hosted by Leeds and York Partnership NHS Foundation Trust) acting on behalf of Supply Chain Coordination LtdContracting authorityCentral purchasing bodyNational or federal agency/officeHealth
Dispute resolution & review bodies
- High CourtReview body
- Not ApplicableMediation body
Framework contractors & participating bidders
19 commercial parties on the notice- AFE Group Limited T/A Falcon Foodservice EquipmentFramework contractor
- Alliance Disposables ltdFramework contractor
- Arrow County Supplied LtdFramework contractor
- BGL Rieber LtdFramework contractor
- Banner Group LtdFramework contractor
- Bunzl UK LtdFramework contractor
- Bunzl UK Ltd t/a Lockhart Catering EquipmentFramework contractor
- Burlodge LtdFramework contractor
- Burlodge LtdFramework contractor
- E & R Moffat LtdFramework contractor
Show 9 more suppliers
- ITW Ltd t/a Hobart UKFramework contractor
- Instock LtdFramework contractor
- Lyreco UK LimitedFramework contractor
- Maidaid HalcyonFramework contractor
- Nisbets Limited Catering Equipment SuppliesFramework contractor
- Praxis Medical LimitedFramework contractor
- RH Hall (Microwave) LtdFramework contractor
- Socamel UK LtdFramework contractor
- Stephens Catering Equipment Co LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.