Official UK procurement notice
Quality Management System for Clinical Trials Unit
Authority: University of Exeter (Central government)
What is being bought
Published requirement descriptionThe University of Exeter Clinical Trials Unit (ExeCTU) is undertaking this procurement process to select an Electronic Quality Management System (eQMS) for use over the coming years. Whilst ExeCTU have an incumbent system they are keen to engage the market and understand whether alternative solutions add further value in respect to operational needs. Such that the selected solution as an outcome of this procurement process will align with the sector’s best practice and strengthen their compliance profile to potential collaborators, which is absolute must in this sector. The sought-after solution must comply with clinical trials regulation and Good Clinical Practice, and meet expectations of regulatory inspectors. In particular, it should provide robust functionality for managing the CTU’s Standard Operating Procedures and other controlled documentation. The eQMS software is utilized by up to 50 core users and with up to 3 users with full system admin rights to make amendments to the system set up. Suppliers should also be able to provide implementation support, ongoing training, and continuing system support.
CPV: Compliance software package · Data-acquisition system · Database software package · Database systems · Database-management system · Electronic data management (EDM) · IT services: consulting, software development, Internet and support · Industry specific software package · Medical software package · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£100,000
- Condition of participation
Procurement Specific Questionnaire within Invitation To Tender document accessible via the University's eTendering Portal; uk.eu-supply.com/login.asp ↗
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Most Advantageous Tender evaluation methodology comprising; 60% Technical 30% Commercial 10% Services
- Condition of participation
Procurement Specific Questionnaire within Invitation To Tender document accessible via the University's eTendering Portal; uk.eu-supply.com/login.asp ↗
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Sept 2025, 12:30 BST
- Last source update
- 14 Jan 2026, 13:30 GMT
- Authority reference
UOE/2025/073/MC- FTS notice number
2026/S 000-003102- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059ef6Find a Tender
How it was run
Official notice- Submission deadline
- 28 Jan 2026, 17:00 GMT
- Clarification deadline
- 23 Jan 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
22 Sept 2025 → 23 Mar 2026 · 7 dates- Planning notice published399 days ago22 Sept 2025, 12:30 BST
- Market engagement388 days ago4 Oct 2025, 00:59 BST
- Next notice expected329 days ago1 Dec 2025, 23:59 GMT
- Tender notice published285 days ago14 Jan 2026, 13:30 GMT
- Clarification questions by276 days ago23 Jan 2026, 17:00 GMT
- Submission deadline271 days ago28 Jan 2026, 17:00 GMT
- Contract starts218 days ago23 Mar 2026
Notice history
6 events · 2 releases on Find a Tender · since 22 Sept 2025- Preliminary market engagement notice published22 Sept 2025, 12:30 BSTUK2
- Tender notice published14 Jan 2026, 13:30 GMTUK4
- Published value updated to £100,00014 Jan 2026, 13:30 GMTwas £120,000
- Status changed to active14 Jan 2026, 13:30 GMT
- Procurement method changed14 Jan 2026, 13:30 GMT
- Deadline published: 28 Jan 2026, 17:00 GMT14 Jan 2026, 13:30 GMT
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender