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Published 18 Aug 2021, 12:22 BST

Official UK procurement notice

QUB/2110/21 - Contract for the Provision of Local Exhaust Ventilation (LEV) Plant Maintenance Services

Official notice

Authority: Queen's University Belfast (Education)

3 lotsServicesOpen procedureSME suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: Northern Ireland (UKN06)
Awarded value£839,0943 contracts · exc. VAT
Submissions closed 17 Sept 2021awarded 1 Feb 2022
Awarded to Duct & Scientific Services Ltd3 awards

What is being bought3 lots · detail below

Published requirement description

This Contract is for the Provision of Local Exhaust Ventilation (LEV) Plant Maintenance Services to Queen's University Belfast.The contract is divided into lots as follows:

  • Lot 1: Fume Cupboards, Extraction Systems and Clean Rooms
  • Lot 2: Microbiological Safety Cabinets
  • Lot 3: Cat III Containment LabsServices include the provision of planned and reactive maintenance to a range of Local Exhaust Ventilation (LEV) Plant across the campus. Other services such as decommissioning, re-sitting and recommissioning of LEV Plant may also be required.
  • Recurrence: 5 years

CPV: Extraction ventilators · Fume cupboards · Repair and maintenance of plant · Repair and maintenance services

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1Provision of Maintenance Services to Fume Cupboards, Extraction Systems and Clean RoomsAwarded

This Contract is for the Provision of Maintenance Services to Local Exhaust Ventilation (LEV) Plant Maintenance Services to, Lot 1: Fume Cupboards, Extractions Systems and Clean Rooms. The scope of this contract includes the following:-

  • Planned preventative maintenance to;Fume Cupboards, Econ Units, Radioactive Fume Cabinets and Safe Change Units, Fume Hoods, Fume Canopies, Laminar/Wet Bench/Down Flow Hoods, Extract Systems/ Extraction Arms etc., Clean Room
  • Reactive Maintenance – 24-hour callout and repair service.
  • Decommissioning, re-siting and recommissioning of Fume Cupboards and LEV Equipment.
  • Supply, installation and commissioning of Fume Cupboards and LEV Equipment.This Contract is primarily for the provision of both planned and reactive maintenance. Major and Minor refurbishments works projects carried out across Queen’s may require new installations or the re-siting of existing Fume Cupboards and LEV Equipment.
Delivery: Northern Ireland · Belfast, Northern Ireland
Extensions: Option to extend by up to a further 24 months.Variant bids: not allowed
39141500 Fume cupboards39714110 Extraction ventilators45259000 Repair and maintenance of plant
Lot #2Provision of Maintenance Services to Microbiological Safety CabinetsAwarded

This Contract is for is for the Provision of Maintenance Services to Local Exhaust Ventilation (LEV) Plant Maintenance Services to,Lot 2: Microbiological Safety Cabinets. The scope of this Contract includes the following:-

  • Planned Preventative Maintenance of Microbiological Safety Cabinets.
  • Reactive Maintenance – 24-hour callout and repair service.
  • Decommissioning, re-siting and recommissioning of Safety Cabinets.
  • Supply, installation and commissioning of Safety Cabinets.This Contract is primarily for the provision of both planned and reactive maintenance. Major and Minor refurbishments works projects carried out across Queen’s may require new installations or the re-siting of existing LEV Plant including Microbiological Safety Cabinets.
Delivery: Northern Ireland · Belfast, Northern Ireland
Extensions: Option to extend its duration by up to a further 24 monthsVariant bids: not allowed
39714110 Extraction ventilators
Lot #3Provision of Maintenance Services to Cat III Containment LabAwarded

This Contract is for the Provision of Maintenance Services to Local Exhaust Ventilation (LEV) Plant Maintenance Services to, Lot 3: Category III Containment Laboratories (Cat III Labs). The scope of this contract includes the following:-

  • Planned preventative maintenance of Cat III Labs.
  • Reactive maintenance - repairs and a 24 hour call out service.
  • Re-commissioning of Cat III labs e.g. after refurbishment.
Delivery: Northern Ireland · Belfast, Northern Ireland
Extensions: Option to extend by up to a further 24 monthsVariant bids: not allowed
39714110 Extraction ventilators50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Technical: 30%
  • Price: 70%
Published award criteria (2)
  • Technical: 30%
  • Price: 70%
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 5 years
First published
18 Aug 2021, 12:22 BST
Last source update
4 Mar 2022, 15:30 GMT
Award evaluation window
17 Sept 2021 – …
Authority reference
QUB/2110/21
FTS notice number
2022/S 000-006065
Classification (CPV)
Extraction ventilatorsFume cupboardsRepair and maintenance of plantRepair and maintenance services
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-02d64f Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

This authority incorporated a standstill period at the point information on the award of the contract was communicated to Tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
17 Sept 2021, 16:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
17 Sept 2021, 16:01 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/queensuniversitybelfast ↗

Timeline

17 Sept 2021 → 4 Mar 2022 · 4 dates
  1. Submission deadline
    17 Sept 2021, 16:00 BST
  2. Bids opened
    17 Sept 2021, 16:01 BST
  3. Bids must remain valid until
    16 Dec 2021, 23:59 GMT
  4. Notice published
    4 Mar 2022, 15:30 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Mar 2022, 15:30 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £839,0943 contracts exc. VAT
Bids received 66 from SMEs
Contracts signed 3latest 1 Feb 2022
Awarded toValueDateStatus
Lot 1 · Provision of Maintenance Services to Fume Cupboards, Extraction Systems and Clean Rooms1 award
Duct & Scientific Services LtdSME£507,000 †—Awarded
Lot 2 · Provision of Maintenance Services to Microbiological Safety Cabinets1 award
Duct & Scientific Services LtdSME£280,656 †—Awarded
Lot 3 · Provision of Maintenance Services to Cat III Containment Lab1 award
Duct & Scientific Services LtdSMEProvision of Maintenance Services to Cat III Containment Labs£51,438 †—Awarded

Contracts

  • Provision of Maintenance Services to Fume Cupboards, Extraction Systems and Clean Rooms · Duct & Scientific Services LtdSME

    Signed
    1 Feb 2022
    Value
    £507,000
    Status
    active

  • Provision of Maintenance Services to Microbiological Safety Cabinets · Duct & Scientific Services LtdSME

    Signed
    1 Feb 2022
    Value
    £280,656
    Status
    active

  • Provision of Maintenance Services to Cat III Containment Labs · Duct & Scientific Services LtdSME

    Signed
    1 Feb 2022
    Value
    £51,438
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Provision of Maintenance Services to Fume Cupboards, Extraction Systems and Clean Rooms2bids · 2 electronic2——
2 · Provision of Maintenance Services to Microbiological Safety Cabinets2bids · 2 electronic2——
3 · Provision of Maintenance Services to Cat III Containment Lab2bids · 2 electronic2——

Contracting authority & participating public bodies

Queen's University Belfast

Contracting authorityEducationBody governed by public lawEducation University Road, Belfast, Northern Ireland, BT7 1NNContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Duct & Scientific Services LtdAwarded supplierNI040992 Unit 4, LEO, Ballinderry road, Lisburn, Northern Ireland, BT28 2BPContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria