Find a TenderAwarded

Published 16 Sept 2021, 16:32 BST

Official UK procurement notice

QUB/2121/21 - Contract for the Provision of Maintenance Services to Doors

Official notice

Authority: Queen's University Belfast (Education)

ServicesOpen procedureSME suitable

Sectors: Construction Materials & Prefab (44)Repair & Maintenance (50) Delivery: Northern Ireland (UKN0)

Awarded value£240,444published contract · exc. VAT

Submissions closed 18 Oct 2021awarded 15 Feb 2022

Awarded to VIS Security Solutions Limited

What is being bought

Published requirement description

This contract is for the provision of a comprehensive maintenance service for automatic and swing doors, including two Planned Preventative Maintenance (PPM) visits per year, reactive maintenance, repairs and callouts. Queen’s University currently has approximately 600 automatic and swing doors across the campus.The Contractor will provide a 24-hour callout service, 365 days per year during normal working hours [Monday to Friday, 8.30am to 5.00pm] and outside normal working hours. The Contractor shall carry out immediate permanent repairs as directed and where practical or temporary repairs if necessary. All door operating systems are to be serviced and repaired in accordance with all applicable standards including BS7036 and BS EN 16005.

Recurrence: 5 years

CPV: Doors · Repair and maintenance services · Sliding doors

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Northern Ireland · Belfast, Northern Ireland

Extensions: Option to extend its duration by up to a further 24 months.Variant bids: not allowed

44221200 Doors 44221230 Sliding doors 50000000 Repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30%Price: 70%

Published sub-criteria (2)

Technical: 30%
Price: 70%

Published award criteria (2)

Technical: 30%
Price: 70%

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 5 years
First published: 16 Sept 2021, 16:32 BST
Last source update: 28 Apr 2022, 15:26 BST
Award evaluation window: 18 Oct 2021 – …
Authority reference: QUB/2121/21
FTS notice number: 2022/S 000-010977
Classification (CPV): DoorsRepair and maintenance servicesSliding doors
Delivery area: Northern Ireland (UKN0)
Official registry OCID: ocds-h6vhtk-02e1aa Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: This authority incorporated a standstill period at the point information on the award of the contract was communicated to Tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into.

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 18 Oct 2021, 16:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 18 Oct 2021, 16:01 BST

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/queensuniversitybelfast ↗

Timeline

18 Oct 2021 → 28 Apr 2022 · 4 dates

Submission deadline
18 Oct 2021, 16:00 BST
Bids opened
18 Oct 2021, 16:01 BST
Bids must remain valid until
15 Feb 2022, 23:59 GMT
Notice published
28 Apr 2022, 15:26 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
28 Apr 2022, 15:26 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £240,4441 contract exc. VAT

Bids received 52 from SMEs

Contracts signed 1latest 15 Feb 2022

Awarded to	Value	Date	Status
VIS Security Solutions LimitedSMEContract for the Provision of Maintenance Services to Doors	£240,444 †	—	Awarded

Contracts

Contract for the Provision of Maintenance Services to Doors · VIS Security Solutions LimitedSME
Signed
15 Feb 2022
Value
£240,444
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5bids · 5 electronic	2	—	—

Contracting authority & participating public bodies

Queen's University Belfast

Contracting authorityEducationBody governed by public lawEducation University Road, Belfast, Northern Ireland, BT7 1NNContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

VIS Security Solutions LtdAwarded supplierNI22462 16-18 Lower Windsor Avenue, Belfast, Northern Ireland, BT9 7DWContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria