Official UK procurement notice
QUB/2122/21 - Contract for the Supply and Delivery of High Performance Stand Alone Mobile HEPA (or equivalent) Ventilation Filtering (Recirculation) Room Air Cleaners and Associated Consumables
Authority: Queen's University Belfast (Education)
What is being bought3 lots · detail below
Published requirement descriptionThis Contract is for High Performance Stand Alone Mobile HEPA (or equivalent) Ventilation Filtering (Recirculation) Room Air Cleaners to be delivered for use across the University campus. The Contract is split into 3 Lots as follows:
- Lot 1: Units with an Air Flow Rate of 600m³/hour (clean air delivery rate)
- Lot 2: Units with an Air Flow Rate of 1000m³/hour (clean air delivery rate)
- Lot 3: Units with an Air Flow Rate of 1500m³/hour (clean air delivery rate)Queen’s reserves the right to purchase Units for a 12-month period from contract commencement. Queen’s also reserves the right to purchase extended warranty and the Units’ associated consumables/parts until the end of the Units’ life. There is no guarantee of minimum demand or uptake.
CPV: Ventilation equipment
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Units with an Air Flow Rate of 600m³/hour (clean air delivery rate)Awarded
The Contract for Lot 1 is as follows:
- Lot 1: Units with an Air Flow Rate of 600m³/hour (clean air delivery rate)Queen’s reserves the right to purchase Units for a 12-month period from contract commencement. Queen’s also reserves the right to purchase extended warranty and the Units’ associated consumables/parts until the end of the Units’ life. There is no guarantee of minimum demand or uptake.
Lot #2Units with an Air Flow Rate of 1000m³/hour (clean air delivery rate)Awarded
The Contract for Lot 2 is as follows:
- Lot 2: Units with an Air Flow Rate of 1000m³/hour (clean air delivery rate)Queen’s reserves the right to purchase Units for a 12-month period from contract commencement. Queen’s also reserves the right to purchase extended warranty and the Units’ associated consumables/parts until the end of the Units’ life. There is no guarantee of minimum demand or uptake.
Lot #3Units with an Air Flow Rate of 1500m³/hour (clean air delivery rate)Awarded
The Contract for Lot 3 is as follows:
- Lot 3: Units with an Air Flow Rate of 1500m³/hour (clean air delivery rate)Queen’s reserves the right to purchase Units for a 12-month period from contract commencement. Queen’s also reserves the right to purchase extended warranty and the Units’ associated consumables/parts until the end of the Units’ life. There is no guarantee of minimum demand or uptake.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 30%
- Price: 70%
Published award criteria (2)
- Technical: 30%
- Price: 70%
- Suitability
Selection criteria as stated in the procurement documents
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Jul 2021, 12:22 BST
- Last source update
- 25 Mar 2022, 10:41 GMT
- Award evaluation window
- 23 Aug 2021 – …
- Authority reference
QUB/2122/21- FTS notice number
2022/S 000-008104- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02cb20Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
This authority incorporated a standstill period at the point information on the award of the contract was communicated to Tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into.
How it was run
Official notice- Submission deadline
- 23 Aug 2021, 16:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 23 Aug 2021, 16:01 BST
Timeline
23 Aug 2021 → 25 Mar 2022 · 4 dates- Submission deadline23 Aug 2021, 16:00 BST
- Bids opened23 Aug 2021, 16:01 BST
- Bids must remain valid until19 Nov 2021, 23:59 GMT
- Notice published25 Mar 2022, 10:41 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete25 Mar 2022, 10:41 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Units with an Air Flow Rate of 600m³/hour (clean air delivery rate)1 award | |||
| Duct Services NI LtdSME | £100,223 † | — | Awarded |
| Lot 2 · Units with an Air Flow Rate of 1000m³/hour (clean air delivery rate)1 award | |||
| Duct Services NI LtdSME | £308,163 † | — | Awarded |
| Lot 3 · Units with an Air Flow Rate of 1500m³/hour (clean air delivery rate)1 award | |||
| Cross Hire LtdSME | £277,000 † | — | Awarded |
Contracts
Units with an Air Flow Rate of 600m³/hour (clean air delivery rate) · Duct Services NI LtdSME
- Signed
- 5 Oct 2021
- Value
- £100,223
- Status
- active
Units with an Air Flow Rate of 1000m³/hour (clean air delivery rate) · Duct Services NI LtdSME
- Signed
- 5 Oct 2021
- Value
- £308,163
- Status
- active
Units with an Air Flow Rate of 1500m³/hour (clean air delivery rate) · Cross Hire LtdSME
- Signed
- 5 Oct 2021
- Value
- £277,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Units with an Air Flow Rate of 600m³/hour (clean air delivery rate) | 8bids · 8 electronic · 2 from abroad | 7 | — | — |
| 2 · Units with an Air Flow Rate of 1000m³/hour (clean air delivery rate) | 7bids · 7 electronic · 2 from abroad | 6 | — | — |
| 3 · Units with an Air Flow Rate of 1500m³/hour (clean air delivery rate) | 5bids · 5 electronic · 1 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- Cross Hire LtdAwarded supplier
- Duct Services NI LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria