Official UK procurement notice
R&M framework - for the maintenance, repair, planned and remedial works and services for the Council’s commercial buildings and support for a variety of capital projects as required
Authority: Ipswich Borough Council (Local council)
What is being bought15 lots · detail below
Published requirement descriptionThe framework will be divided into 15 lots which will cover all aspects of maintenance, repair, planned and remedial works and services for the Council’s commercial buildings and support for a variety of capital projects as required.
Bidders will be able to bid for one or more lots in combination.
Full details of the lots are provided in the specification.
CPV: Alarm system and antenna installation work · Building completion work · Building installation work · Decoration work · Electrical installation work · Electrical installation work of heating and other electrical building-equipment · Electrical wiring and fitting work · Erection of fencing · Erection of railings · Exterior cleaning work for buildings · Fencing, railing and safety equipment installation work · Fire-prevention installation works · +28 more
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 4 yrs from 1 Jun 2026
Published description of the framework
Direct award for emergency repairs only.
RFQ and RFP process for all other works and services.
It is the intention to run RFPs to award term call of contracts for planned maintenance and servicing works.
Lots and requirements (15)Procurement structure
15 lots · all with a published value · a supplier may bid for at most 13 and win at most 13 of themEvery one of these 4 lots carries the same published figure, £200,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1General building worksPublished value£1,700,000
Responsive repairs and maintenance
Emergency works (during normal working hours and out of hours)
- General works:
- Roofing
- Decorating
- Fencing
- Plastering
- Scaffolding
- Carpentry and Joinery
- Fire safety works (fabric only)
Lot #2ElectricalPublished value£1,580,000
Responsive repairs and maintenance (during normal working hours and out of hours)
Inspection and testing and certification.
- Servicing
- Maintenance, repair, and replacement inc.
- New installation works
- Reactive and non-reactive works.
Lot #3MechanicalPublished value£1,000,000
Responsive repairs and maintenance (during normal working hours and out of hours)
- Plumbing and water supplies
- Gas and Boiler works
- Reactive and non-reactive works.
- Pumps and fans
- Automatic barriers & gates
- Compressors & related equipment
Lot #4Works: Conservation and Heritage Building RepairsPublished value£100,000
Conservation and restoration repairs and improvements to all our heritage,
The work packages contained within this lot will mostly be general building repairs but with historic requirements such as lime plaster, gilding and working on highly sensitive sites.
No price submission is required for this lot.
Lot #5Cremator repairs and maintenancePublished value£100,000
Responsive repairs and maintenance (during normal working hours and out of hours)
- Inspection, servicing, maintenance, and repair of all Cremator related equipment relating to Gas installation and burners.
- Inspection, servicing, maintenance, and repair of all Electrical Cremator equipment.
- Inspection, servicing, maintenance, and repair of all Cremator related equipment relating to mechanical systems.
- Inspection, servicing, maintenance, and repair of all Cremator related equipment relating to Hearths.
Lot #6Gutters, and Drainsceiling above
Responsive repairs and maintenance (during normal working hours and out of hours)
Cyclical works for gutters and drains to specific corporate buildings. This is to ensure continued working of all rainwater goods, foul water systems and associated equipment and pumps.
Ad hoc call out to clear gutter and drainage blockages. Any repairs to gutters and drainage required including replacements or redesigns.
This lot will include works to cesspits as required, including repairs, and emptying when required.
Lot #7WOODEN fancing and Lot 7b METAL fencingPublished value£600,000
Responsive repairs, replacements, and maintenance (during normal working hours and out of hours)
No price submission is required for these lots
Lot #8Windows, and Doors, UPVC or aluminiumPublished value£300,000
Responsive repairs, replacements, and maintenance (during normal working hours and out of hours)
Lot #9HVACPublished value£500,000
Servicing, maintenance and repair of ventilation, and air conditioning systems,
Upgrades
Duct cleaning and alterations.
Reactive and non-reactive works.
Planned HVAC projects and larger works, including all the above items.
No price submission is required for this lot.
Lot #10Fire safetyPublished value£500,000
To complete an annual fire risk assessment for each of our commercial buildings in our operational estate.
This comprises approximately 61 buildings there may also be additional buildings that require assessment on an ad hoc basis. The types of buildings that require annual fire risk assessments include but is not limited to:
Office buildings, sports centres, entertainment venues, workshops & depots, Grade 1&2 listed buildings & historic structures.
Remedials from FRAs required for the safe operation of the sites.
Test and Inspection of the fire alarm systems and fire extinguishers is required for all of the sites as mentioned above is also required. This will include any remedials required from the regular T&I.
Lot #11Water Hygiene and Water testing Servicesceiling above
One off and cyclical Assessment, Inspection and Monitoring to small, medium, and large buildings or Sub-Let Private Dwelling, HMO’s, sports centres, swimming pools, fountains, standpipes, public access drinking fountains, sheltered housing schemes, offices, theatres, crematorium, museums, toilet blocks, etc.
Lot #12Swimming pools and recreational features maintenanceceiling above
Servicing, maintenance, and repair (not water testing) of all swimming pools and recreational water features such as swimming pools, wet play areas and fountains.
Pools pumps and wave machines
Lot #13LOLER, Testing and Inspectionceiling above
Inspection and certification of platform, passenger and goods, stage lifts.
Inspection, servicing, maintenance, repair, replacement, and new installations.
Lot #14Height SafetyPublished value£100,000
Inspection, servicing, maintenance, repair, replacement, and new installations of:
Mansafe wire systems
Edge protection barriers
No price submission is required for this lot.
Lot #15Lead ContractorPublished value£100
This lot will be used on a project specific basis only and will be subject to the use of an RFP and the price will be determined at this stage.
Please note you will have to be appointed to one of the other lots on the framework to be awarded a place on this lot.
The value of this lot will be projects which are included in the lot values of all the other lots.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “R&M framework - for the maintenance, repair, planned and remedial…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 Jan 2026, 11:11 GMT
- Last source update
- 9 Mar 2026, 16:29 GMT
- Award evaluation window
- Submission end – 30 Apr 2026
- Authority reference
IBC/19914- FTS notice number
2026/S 000-007929- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-0611c2Find a Tender
How it was run
Official notice- Appointment period ends
- 24 Mar 2026, 11:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
29 Jan 2026 → 1 Jun 2026 · 5 dates- Tender notice published272 days ago29 Jan 2026, 11:11 GMT
- Latest notice published233 days ago9 Mar 2026, 16:29 GMT
- Admission / appointment period ends218 days ago · period end, not a bid countdown24 Mar 2026, 11:00 GMT
- Award decision expected by181 days ago30 Apr 2026, 23:59 BST
- Contract starts150 days ago1 Jun 2026, 00:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 29 Jan 2026- Tender notice published29 Jan 2026, 11:11 GMTUK4
- Tender notice published9 Mar 2026, 16:29 GMTUK4
- Deadline moved to 24 Mar 2026, 11:00 GMT9 Mar 2026, 16:29 GMT+14 days · was 10 Mar 2026, 11:00 GMT
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender