Official UK procurement notice
Remembrance Sunday 2025 event management
Authority: London Borough of Waltham Forest (Local council)
What is being bought
Published requirement descriptionFour Remembrance Sunday Parades and acts of Remembrance are held in Waltham Forest. Taking place at war memorials in Chingford, Leyton, Leytonstone, and Walthamstow, they are organised in partnership with Waltham Forest Council, and local British Legion and Community Organisations. The events taking place in Chingford, Leyton and Leytonstone are led by community partners with the Civic Remembrance Service taking place at Waltham Forest Town Hall in Walthamstow.
We are looking for an event management company to manage the safe delivery of all four events, coordinating the overall parade and memorial events, including traffic management and security plans working as necessary with community and council leads for each event.
CPV: Recreational, cultural and sporting services
The lotProcurement structure
single lot · value publishedLot #1Published value£22,500
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: This criteria assesses the extent to which the tender response meets the deliverables and standards described in the brief. Method Statement Question 1 Skills and experience: • Provide details of 3 similar contracts delivered in the last 5 years. • Relevant professional accreditations/certifications/qualifications Method Statement Question 2 Response to the project brief: • Approach to event management • Approach to road closures • Draft staffing plan Method Statement Question 3 Evaluation and reporting: • Approach to post-event evaluation
- Price: This criterion assesses the proposed budget and value for money of the tender response.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Aug 2025, 15:16 BST
- Last source update
- 22 Aug 2025, 15:16 BST
- Authority reference
DN784240- FTS notice number
2025/S 000-050951- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058d08Find a Tender
- Reserved participation area
- E09000031
How it was run
Official notice- Submission deadline
- 2 Sept 2025, 17:00 BST
- Clarification deadline
- 29 Aug 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
22 Aug 2025 → 8 Sept 2025 · 4 dates- Tender notice published22 Aug 2025, 15:16 BST
- Clarification questions by29 Aug 2025, 17:00 BST
- Submission deadline2 Sept 2025, 17:00 BST
- Contract starts8 Sept 2025, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published22 Aug 2025, 15:16 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications WF Remembrance 2025 ITQ
- Bidding documents and specifications WF Remembrance brief 2025
Notices published for this procedure
- Tender notice Tender notice on Find a Tender