Official UK procurement notice
Removal and installation of current and new street light columns and associated groundworks and electrical connections and disconnections, yearly clean and electrical testing, night patrol and Ad-Hoc repairs.
Authority: Swindon Borough Council (Local council)
What is being bought
Published requirement descriptionSwindon Borough Council (SBC), wishes to submit to tender the requirements for a single supplier for the provision of the removal and installation of current and new street light lamp columns and associated groundworks, electrical connections and disconnections, yearly clean and electrical testing, night patrol and Ad-Hoc repairs.
It is to be noted that stock for these services is mainly provided by Swindon Borough Council. The only materials the Council does not provide is the jointing materials as these are part of the contractor costs for a service transfer, disconnection or new service connection.
The contract will be for an initial period of 3 years with the ability to extend for a further period of 1 x 24 months. This is to ensure that we attract sufficient interest from the market.
The estimated contract value is indicative only with no guarantee of the amount of work to be called off under this contract. Estimated contract spend is between £901,254 across the initial 3-year term and up to £1,502,090 across the full 5-year term.
Full details relating to the services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 20th February 2026 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 3rd March 2026, 15:00 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
Supplying the South West Portal, www.supplyingthesouthwest.org.uk ↗ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN804387.
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
CPV: Street lamps · Street-lighting columns · Street-lighting equipment · Street-lighting maintenance services
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£1,502,090
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Service Delivery: 9%
- Quality Assurance: 9%
- Contract Management: 5%
- Price: 70%
- Social Value: 7%
Published award criteria (5)
- Price
- Service Delivery
- Quality Assurance
- Contract Management
- Social Value
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 24 Oct 2025, 12:39 BST
- Last source update
- 1 May 2026, 16:41 BST
- Award evaluation window
- Submission end – 8 Apr 2026
- Authority reference
DN804387- FTS notice number
2026/S 000-008155- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d35dFind a Tender
How it was run
Official notice- Requests to participate (first stage)
- 3 Mar 2026, 15:00 GMT
- Submission deadline
- 3 Mar 2026, 15:00 GMT
- Clarification deadline
- 20 Feb 2026, 15:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
In order to provide unrestricted, full, direct and free of charge access to the Tender documents, the Authority is providing the documents in the attachment area of the ProContract e-tender portal at www.supplyingthesouthwest.org.uk ↗ .
To participate, Suppliers will need to Register as a Supplier with ProContract at www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the tender documents before obtaining access and download the Word and Excel format documents for completion and submission.
In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Timeline
24 Oct 2025 → 1 Jun 2026 · 9 dates- Planning notice published369 days ago24 Oct 2025, 12:39 BST
- Market engagement342 days ago20 Nov 2025, 23:59 GMT
Swindon Borough Council invites you to contribute to preliminary market engagement in relation to the provision of the removal and installation of current and new street light columns and associated groundworks and electrical connections and disconnections, yearly clean and electrical testing, night patrol and Ad-Hoc repairs. The Council would therefore welcome the views of suppliers on the questions in the questionnaire. Responses to this questionnaire will be used solely for this pre-tender exercise and any responses will not be referred to during the tender evaluation. To this end, tender-style responses to this questionnaire are not necessary - the intention is to invite supplier feedback on the options, to help shape the final specification and commercial model to ensure the tender delivers the optimum outcomes for the Council.
The Council intends on tendering for a single supplier for the provision of the removal and installation of current and new street light lamp columns and associated groundworks, electrical connections and disconnections, yearly clean and electrical testing, night patrol and Ad-Hoc repairs.
The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -
Market Interest
Contract/Project Length.
Route to Market
Timescales.
Specialist knowledge
To participate in the Preliminary Market Engagement, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the PME documents.
Responses are required to be submitted no later than 20 November 2025, 10:00 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
- Next notice expected324 days ago8 Dec 2025, 23:59 GMT
- Tender notice published272 days ago29 Jan 2026, 15:35 GMT
- Clarification questions by250 days ago20 Feb 2026, 15:00 GMT
- Submission deadline239 days ago3 Mar 2026, 15:00 GMT
- Award decision expected by203 days ago8 Apr 2026, 23:59 BST
- Latest notice published180 days ago1 May 2026, 16:41 BST
- Contract starts150 days ago1 Jun 2026, 00:00 BST
Notice history
7 events · 3 releases on Find a Tender · since 24 Oct 2025- Preliminary market engagement notice published24 Oct 2025, 12:39 BSTUK2
- Tender notice published29 Jan 2026, 15:35 GMTUK4
- Published value updated to £1,502,09029 Jan 2026, 15:35 GMTwas £1,500,000
- Status changed to active29 Jan 2026, 15:35 GMT
- Procurement method changed29 Jan 2026, 15:35 GMT
- Procurement termination notice published1 May 2026, 16:41 BSTUK12
- Status changed to cancelled1 May 2026, 16:41 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 24 Apr 2026 | CancelledWithin the specification, it had not been stated that the amount of work that would be called-off under this contract was to be split between the Council’s in-house resourcing and external supply provision. This directly affected the pricing schedule as it reflected the total annual estimated activities; the pricing schedule should have been based on the actual percentage of external delivery of services that the Council anticipated would be carried out by a supplier. Due to this, the Council has concluded that the current process could not be lawfully concluded and, for the reasons stated above, will be abandoning this procurement process. |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender