Official UK procurement notice
Retrofit Coordinator V4SDDC025 · UK public procurement notice
Authority: South Derbyshire District Council (Local council)
Sectors: Architecture & Engineering (71) Delivery: East Midlands (UKF)
Published estimate£40,000≈ £16k / year · £48,000 inc. VAT
Submissions closed 19 Sept 2025
Contract term 2 yrs 6 moends 28 Mar 2028 · starts 29 Sept 2025
What is being bought
Published requirement descriptionRetrofit Coordinator for Warm Home: Local Grant Delivery
We are looking for a Retrofit Coordinator to manage the Energy Efficiency improvements of 48 residential properties to achieve EPC rating C. The Retrofit Coordinator will be expected to achieve the following key deliverables.
- Assessment/evaluation of 48 residential properties to determine adequate measures to be installed for the property to achieve EPC rating C.
- Engage with homeowners/occupants as part of the property evaluation process and deciding measures to be installed.
- Produce the retrofit design (at RIBA Stage 4, ready for tender) for all 48 properties.
- Project manage the measure installation process to ensure that quality is maintained and that all works comply with the requirements set out in PAS 2035:2023
- Lodge all measures installation completed onto the onto the Trustmark data warehouse.
CPV: Architectural, construction, engineering and inspection services
The lotProcurement structure
single lot · value publishedLot #1CancelledPublished value£40,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Lot awarding rule: Quality 60%, Price 40%
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 Sept 2025, 10:02 BST
- Last source update
- 3 Sept 2025, 16:36 BST
- FTS notice number
2025/S 000-052678- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0590fcFind a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 19 Sept 2025, 17:00 BST
- Clarification deadline
- 5 Sept 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Detailed submission instructions & authority contactsFrom official release
Full RFQ documentation can be downloaded from the ProContract East Mids Tenders portal, ref DN788816
Timeline
1 Sept 2025 → 29 Sept 2025 · 5 dates- Tender notice published1 Sept 2025, 10:02 BST
- Latest notice published3 Sept 2025, 16:36 BST
- Clarification questions by5 Sept 2025, 17:00 BST
- Submission deadline19 Sept 2025, 17:00 BST
- Contract starts394 days ago29 Sept 2025, 00:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 1 Sept 2025- Tender notice published1 Sept 2025, 10:02 BSTUK4
- Procurement termination notice published3 Sept 2025, 16:36 BSTUK12
- Status changed to cancelled3 Sept 2025, 16:36 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 3 Sept 2025 | CancelledSDDC have decided to cancel this tender. We will re-issue the requirement as a below-threshold tender at a later date, to ensure the budget and specification are accurate and compliant. |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender