Official UK procurement notice
REVISED CCTV Replacement Invitation to Tender
Authority: ROYAL AGRICULTURAL UNIVERSITY (Education)
What is being bought
Published requirement descriptionON HOLD - Coming soon - We are revising the timetable.
This procurement represents a re-tender of the opportunity for a Replacement CCTV System previously published under the notice reference 2026/S 000-056590. Following a comprehensive review of the previous iteration, the RAU has revised both the core technical specifications for the estate's video management system and the associated assessment methodology to better align with the organisational security objectives and market capabilities.
The University has recently updated its central storage infrastructure and has deployed an Avigilon Unity 160TB AI NVR2X server to the RAU estate.
Consequently, this Invitation to Tender (ITT) covers the supply, configuration, integration, and commissioning of all remaining system elements required to deliver a fully operational solution that integrates with this existing hardware asset, The scope includes, but is not limited to: cameras, software licences, peripheral hardware, network cabling, installation services, staff training, and ongoing lifecycle maintenance and software support services.
Potential Bidders should note that the evaluation framework utilizes a refined combination of objective (commercial models) and subjective (qualitative delivery) award criteria. Full details of the updated requirements and explicit assessment matrices are provided within the associated tender documents.
IMPORTANT Notice Regarding Previous Submissions: This process is an entirely independent procurement exercise. For the avoidance of doubt, responses received during the aborted 2026 exercise do not constitute, and will not be treated as, preliminary market consultation or market engagement information under the Procurement Act 2023. Bidders who participated previously must submit a completely fresh response based solely on the current ITT. Evaluators will assess submissions exclusively on the information provided within this application; no data, materials, or scoring from the previous exercise will be carried forward, referenced, or considered.
- How the procedure runs: There will be two phases. Phase one is submission of an ITT questionnaire and quotation. Shortlisted Bidders will be invited to a formal presentation to present their tender to a panel of Executive Directors of the University
CPV: Repair and maintenance services of audio-visual and optical equipment · Repair and maintenance services of security equipment · Surveillance system
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Capability: 70%
- Value for Money: 30%
Published award criteria (2)
- Value for Money: Using a combination of the quotation and the answers provided on Schedules A, B and C a weighted score will be given to Bidders to a maximum percentage of 30% as described on the ITT questionnaire and illustrated on the scoring template.
- Technical Capability: Each question of the ITT questionnaire is weighted and clearly shown on the ITT questionnaire form and the scoring template.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Sept 2026, 12:36 BST
- Last source update
- 10 Sept 2026, 11:09 BST
- Award evaluation window
- Submission end – 1 Jan 2027
- FTS notice number
2026/S 000-083445- Accelerated
- State of urgency
- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06f13aFind a Tender- Contract terms summary
The Royal Agricultural University payment terms are 30 days for correctly submitted invoices with a valid purchase order. Our process is clearly defined in the 'General Procurement Guidance for Suppliers' document attached to this notice. Invoices that are submitted without a valid purchase order will not be accepted.
- How it runs
There will be two phases. Phase one is submission of an ITT questionnaire and quotation. Shortlisted Bidders will be invited to a formal presentation to present their tender to a panel of Executive Directors of the University
How it was run
Official notice- Submission deadline
- 31 Dec 2026, 23:59 GMT
- Clarification deadline
- 29 Sept 2026, 18:00 BST
- Electronic submission
- Not allowed
- Accepted languages
- en
Bidders should submit their tender documents via email to di.procurement@rau.ac.uk
Timeline
3 Sept 2026 → 10 Jan 2027 · 6 dates- Tender notice published53 days ago3 Sept 2026, 12:36 BST
- Latest notice published46 days ago10 Sept 2026, 11:09 BST
- Clarification questions by27 days ago29 Sept 2026, 18:00 BST
- Today27 Oct 2026
- Submission deadlinein 65 days31 Dec 2026, 23:59 GMT
- Award decision expected byin 66 days1 Jan 2027, 23:59 GMT
- Contract startsin 74 days10 Jan 2027
Notice history
6 events · 4 releases on Find a Tender · since 3 Sept 2026- Tender notice published3 Sept 2026, 12:36 BSTUK4
- Tender notice published3 Sept 2026, 14:03 BSTUK4
- Tender notice published4 Sept 2026, 08:56 BSTUK4
- Deadline moved to 31 Dec 2026, 23:59 GMT4 Sept 2026, 08:56 BST+92 days · was 30 Sept 2026, 18:00 BST
- Procurement termination notice published10 Sept 2026, 11:09 BSTUK12
- Status changed to cancelled10 Sept 2026, 11:09 BST
Published amendments (2)
This ITT is temporally on hold due to last minute editions to the ITT timetable. As a pre-caution and to avoid any Bidder downloading the incorrect version the tender ITT questionnaire, tender requirements and scorecard template have been removed and will be resubmitted once the new extended timetable is confirmed.
The University is reviewing the timetable and has temporarily placed this opportunity on hold. Prospective Bidders should wait to begin working on this tender until the 'On Hold' status is removed.
Routine re-releases (4)
- 2026-09: 1 release · 3 Sept 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 10 Sept 2026 | CancelledThis project has been withdrawn by the University. No bidder submissions have been accepted under this notice and no contracts have been awarded under this notice. |
Contracting authority & participating public bodies
Official documents & specifications (13)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Map of the campus and current camera locations as an indicative reference tool.
- Bidding documents and specifications The Royal Agricultural University standard Terms and Conditions template which is described in the documentation provided.
- Bidding documents and specifications The Royal Agricultural University Supplier Code of Conduct
- Bidding documents and specifications Revised Scoring Template. Prospective Bidders can view the template that will be used by the RAU panel of scoring the submissions in conjunction with the information provided on the ITT questionnaire to view how the RAU will be assessing the bids received in this new tender proce…
- Bidding documents and specificationsAccess: THIS TENDER OPPORTUNITY IS TEMPORARILY ON HOLD. PLEASE WAIT TO BEGIN WORKING ON A SUBMISSION until the documents below are published here. Prospective Bidders should wait until the : *ITT Questionnaire, *Functional Requirements and * Scorecard Template document are published here before working on this Tender opportunity. We apologise for the inconvenience whilst the University amends the timetable.
- Bidding documents and specifications ITT Questionnaire which all prospective Bidders must complete and email to di.procurement@rau.ac.uk along with their quotation as part of phase 1 of the tender process. This document includes Schedules A,B and C and the ITT questions.
- Bidding documents and specifications The Royal Agricultural University General Guidance for Suppliers
- Bidding documents and specifications Revised Functional Requirements of the RAU.
- Bidding documents and specifications Maps and Building layouts
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender