ROAD CONDITION RCI RCM SCANNER SERVICES

Official notice

Authority: Oxfordshire County Council (Local council)

Below threshold - limited competitionSME suitable

Sectors: Architecture & Engineering (71) Delivery: South East (UKJ14)

Awarded value£39,323published award · exc. VAT

Awarded 27 May 2026

Awarded to XAIS-PTS Limited

What is being bought

Published requirement description

Oxfordshire County Council would like to carry out the Scanner survey on our A,B,C road network. We require our Principal (A) Classified Roads and Non-Principal (B,C) Classified Roads, to be surveyed in one direction one year and opposite direction the following year. To give 100% coverage of the network, in both directions, over two years, on alternating CL1 and CR1 for each year

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: South East

71353000 Surface surveying services 71600000 Technical testing, analysis and consultancy services

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - limited competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 11 Jun 2026, 10:04 BST
Last source update: 15 Jul 2026, 09:11 BST
Authority reference: I-4898
FTS notice number: 2026/S 000-066543
Latest notice: Contract details notice (UK7)
Delivery area: South East (UKJ14)
Official registry OCID: ocds-h6vhtk-06b278 Find a Tender

Notice history

3 events · 2 releases on Find a Tender · since 11 Jun 2026

Contract award notice published
11 Jun 2026, 10:04 BST
UK6
Contract signature expected
30 Jun 2026, 23:59 BST
scheduled
Contract details notice published
15 Jul 2026, 09:11 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £39,3231 award exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 14 Jul 2026

Awarded to	Value	Date	Status
XAIS-PTS LimitedSME1 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2029Extensions: I year extension possible	£39,323	27 May 2026	Awarded

Contracts

ROAD CONDITION RCI RCM SCANNER SERVICES · XAIS-PTS LimitedSME
Signed
14 Jul 2026
Value
£39,323
Period
14 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2029 with extensions
Status
active
Extensions
1 year extension available.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2final-stage tenders	2	0	—

Contracting authority & participating public bodies

Oxfordshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZNW-8281-MHNM County Hall, New Rd, Oxford, South East, OX1 1NDContact email

Bidders & participating suppliers

1 commercial party on the notice

XAIS-PTS LIMITEDAwarded supplierGB-COH: 04374737GB-PPON: PLCW-1213-ZZZM Unit 1 Rough Hey Road, Preston, North West, PR2 5ARContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Signed contract contractSigned contractDOCX

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender15 Jul 2026, 09:11 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender11 Jun 2026, 10:04 BST