Official UK procurement notice
Rural Grass Cutting Services (NY Highways)
Authority: NY HIGHWAYS LIMITED (Public body)
What is being bought7 lots · detail below
Published requirement descriptionThis Provision of Rural Grass Cutting 2021-2024 Contract is for Contractors to provide rural grass cutting services to NY Highways Limited, across the North Yorkshire County area.
NY Highways Limited is seeking a single Contractor in each of the seven geographical lot areas. The seven lots correspond to the areas of North Yorkshire County Council’s seven Highway Area Offices, which in turn correspond with the boundaries of the seven District and Borough Councils in North Yorkshire.
CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Tree-clearing services
Lots and requirements (7)Procurement structure
7 lots · no lot values published · same evaluation weights on every lotLot #1Richmondshire District AreaAwardedRenewal
This contract is to undertake annual programmed grass cutting across the Richmondshire District Area's rural road network. Rural roads are defined as those with a speed limit above
40mph.
Lot #2Hambleton District AreaAwardedRenewal
This contract is to undertake annual programmed grass cutting across the Hambleton District Area's rural road network. Rural roads are defined as those with a speed limit above
40mph.
Lot #3Scarborough District AreaAwardedRenewal
This contract is to undertake annual programmed grass cutting across the Scarborough District Area's rural road network. Rural roads are defined as those with a speed limit above
40mph.
Lot #4Ryedale District AreaAwardedRenewal
This contract is to undertake annual programmed grass cutting across the Ryedale District Area's rural road network. Rural roads are defined as those with a speed limit above 40mph.
Lot #5Craven District AreaAwardedRenewal
This contract is to undertake annual programmed grass cutting across the Craven District Area's rural road network. Rural roads are defined as those with a speed limit above 40mph.
Lot #6Harrogate District AreaAwardedRenewal
This contract is to undertake annual programmed grass cutting across the Harrogate District Area's rural road network. Rural roads are defined as those with a speed limit above 40mph.
Lot #7Selby District AreaAwardedRenewal
This contract is to undertake annual programmed grass cutting across the Selby District Area's rural road network. Rural roads are defined as those with a speed limit above 40mph.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 21 Jan 2021, 17:13 GMT
- Last source update
- 7 May 2021, 14:07 BST
- Award evaluation window
- 22 Feb 2021 – …
- Authority reference
DN508030- FTS notice number
2021/S 000-009974- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028c4eFind a Tender
- Review procedure
North Yorkshire County Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.’
Publisher note: To access the tender documents you must register your organisation details on the YORtender (ProContract) system at https://procontract.due-north.com/Login/ by creating a username, password and company profile. To view details of this opportunity click on the Find Opportunities icon within the Opportunities section. Select North Yorkshire County Council from the Organisations drop down in the filter section and click Update. The Opportunity should then be displayed on the page. Alternatively use the Find Opportunities icon and • change the All Data drop down to Reference Number in the search drop down; • enter the contract ID: DN508030; • click Go, and the details of this contract should be displayed. Once you have selected the Opportunity by clicking on the project title, you will need to express your interest by clicking the Register Interest In This Opportunity button. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date. If you require further information, guidance or support using YORtender (ProContract) please visit the supplier help centre: https://supplierhelp.due-north.com/ If you have specific system issues please log a support call using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index Alternatively you can log your call by emailing ProContractSuppliers@proactis.com. For critical and time-sensitive issues (requiring resolution within 60 minutes) please call 0330 005 0352. In accordance with Regulation 50 (Contract award notices); Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement); Regulation 87 (Standstill period) and Regulations 91 to 102 of the Public Contracts Regulations 2015 (as amended). Following any decision to award the contract NY Highways Ltd will be providing debriefing information to unsuccessful bidders (in accordance with Regulation 86) and observe a minimum 10 day standstill period (in accordance with Regulation 87) before the contract is entered into. Expressions of interest applications must be by way of completion of the Selection and Award Questionnaire (in accordance with the requirements set out in the Selection and Award Questionnaire by the time limit in section IV.2.2) above). NY Highways Ltd reserves the right to vary, amend and update any aspects of the procurement documents. NY Highways Ltd reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.
How it was run
Official notice- Submission deadline
- 22 Feb 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 22 Feb 2021, 12:00 GMT
Timeline
22 Feb 2021 → 7 May 2021 · 3 dates- Submission deadline22 Feb 2021, 12:00 GMT
- Bids opened22 Feb 2021, 12:00 GMT
- Notice published7 May 2021, 14:07 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete7 May 2021, 14:07 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Richmondshire District Area1 award | |||
| CA Stamp Farm & Garden ServicesSMERural Grass Cutting Services (NY Highways) - Lot 1 Richmondshire District Area | £108,038 † | — | Awarded |
| Lot 2 · Hambleton District Area1 award | |||
| H S BarkerSMERural Grass Cutting Services (NY Highways) - Lot 2 Hambleton District Area | £206,250 † | — | Awarded |
| Lot 3 · Scarborough District Area1 award | |||
| UK Landscapes LtdSMERural Grass Cutting Services (NY Highways) - Lot 3 Scarborough District Area | £218,941 † | — | Awarded |
| Lot 4 · Ryedale District Area1 award | |||
| UK Landscapes LtdSMERural Grass Cutting Services (NY Highways) - Lot 4 Ryedale District Area | £143,480 † | — | Awarded |
| Lot 5 · Craven District Area1 award | |||
| Mick Richards Agricultural Contractors LimitedSMERural Grass Cutting Services (NY Highways) - Lot 5 Craven District Area | £194,674 † | — | Awarded |
| Lot 6 · Harrogate District Area1 award | |||
| Adrian Morrison & SonSMERural Grass Cutting Services (NY Highways) - Lot 6 Harrogate District Area | £263,868 † | — | Awarded |
| Lot 7 · Selby District Area1 award | |||
| UK Landscapes LtdSMERural Grass Cutting Services (NY Highways) - Lot 7 Selby District Area | £171,159 † | — | Awarded |
Contracts
Rural Grass Cutting Services (NY Highways) - Lot 1 Richmondshire District Area · CA Stamp Farm & Garden ServicesSME
- Signed
- 13 Apr 2021
- Value
- £108,038
- Status
- active
Rural Grass Cutting Services (NY Highways) - Lot 2 Hambleton District Area · H S BarkerSME
- Signed
- 13 Apr 2021
- Value
- £206,250
- Status
- active
Rural Grass Cutting Services (NY Highways) - Lot 3 Scarborough District Area · UK Landscapes LtdSME
- Signed
- 13 Apr 2021
- Value
- £218,941
- Status
- active
Rural Grass Cutting Services (NY Highways) - Lot 4 Ryedale District Area · UK Landscapes LtdSME
- Signed
- 13 Apr 2021
- Value
- £143,480
- Status
- active
Rural Grass Cutting Services (NY Highways) - Lot 5 Craven District Area · Mick Richards Agricultural Contractors LimitedSME
- Signed
- 13 Apr 2021
- Value
- £194,674
- Status
- active
Rural Grass Cutting Services (NY Highways) - Lot 6 Harrogate District Area · Adrian Morrison & SonSME
- Signed
- 13 Apr 2021
- Value
- £263,868
- Status
- active
Rural Grass Cutting Services (NY Highways) - Lot 7 Selby District Area · UK Landscapes LtdSME
- Signed
- 13 Apr 2021
- Value
- £171,159
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Richmondshire District Area | 6bids · 6 electronic | 6 | — | — |
| 2 · Hambleton District Area | 6bids · 6 electronic | 6 | — | — |
| 3 · Scarborough District Area | 3bids · 3 electronic | 3 | — | — |
| 4 · Ryedale District Area | 4bids · 4 electronic | 4 | — | — |
| 5 · Craven District Area | 4bids · 4 electronic | 4 | — | — |
| 6 · Harrogate District Area | 5bids · 5 electronic | 5 | — | — |
| 7 · Selby District Area | 5bids · 5 electronic | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview bodyReview contact point
Bidders & participating suppliers
6 commercial parties on the notice- Adrian Morrison and SonAwarded supplier
- CA Stamp Farm & Garden ServicesAwarded supplier
- H S BarkerAwarded supplier
- Mick Richards Agricultural Contractors LimitedAwarded supplier
- UK Landscapes LtdAwarded supplier
- UK Landscapes LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria