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Published 17 Nov 2025, 10:05 GMT

Official UK procurement notice

SC220343 - Kent County Council Security Services

Official notice

Authority: Kent County Council (Local council)

2 lotsServicesCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: South East (UKJ4)
Published estimate£24,000,000total for 2 lots · £28,800,000 inc. VAT · 1 value update
Submissions closed 10 Jul 2026
Lots 2see the lot list below
Contract term 3 yrsends 28 Feb 2030 · up to 29 Feb 2032 with extensions · starts 1 Mar 2027

What is being bought2 lots · detail below

Published requirement description

The security service requirement will be applied across the KCC corporate landlord estate. A service matrix will be supplied at invitation to tender stage that identifies each service requirement at each site.

For Lot 1, the current size of the estate is circa 300 operational sites. The property types include a variety of services i.e. Libraries, children centres and offices, all of which fall within the scope of the contract.

For Lot 2, the current size of the estate is 10 sites for Unaccompanied Asylum Seeking Children properties.

The service will provide the following service requirements on both a fixed, variable and reactive basis:-

1.Manned Guarding including:

(a)Manned guarding Patrols

(b)Reception Cover

(c)Voice Announcement

(d)Controlled Access

(e)CCTV

2.Patrol Service

3.Key Holding and Incident response

4.Lock and Unlock service

The detail for each service requirement can be found within the draft Schedule 1 of the contract documents. The Authority reserves the right, at its discretion, to add or remove property sites from the scope of this contract during its term.

The Procurement is divided into 2 lots:

1.Lot 1 – Security Services – Operational Estate

2.Lot 2 – Security Services – Unaccompanied Asylum Seeking Children Properties

Tenderers may submit Tenders in respect of all lots. There is no limit on the number or value of lots which a Tenderer can be awarded.

The contract is anticipated to commence in March 2027, continuing for a period of up to 3 year(s) (36 months) unless terminated in accordance with the proposed Conditions of Contract. It is expected that there will be the potential for a contract extension of up to 2 year(s) (24 months).

Kent County Council will be utilising a Competitive Flexible Procedure for this procurement. Please register at Kent Business Portal - www.kentbusinessportal.org.uk ↗ - for further information.

A non-disclosure agreement (NDA) must be signed and returned via the Kent Business Portal prior to KCC issuing the Procurement Specific Questionnaire (PSQ) and associated draft tender documents. Upon receipt of a signed NDA, suppliers will be invited to the PSQ stage on the Kent Business Portal and the questionnaire and draft tender documents will be provided.

For more information about this opportunity, please visit the eSourcing portal at:

www.kentbusinessportal.org.uk/tenders/UK-UK-Maidst… ↗

To respond to this opportunity, please click here:

www.kentbusinessportal.org.uk/respond/VNV622T746 ↗

  • How the procedure runs: The Competitive Flexible Procedure (CFP) chosen for this procurement is based upon 5 stages. 1) Conditions of Participation. 2) Invitation to tender. 3) Clarification and Negotiation. 4) Invitation to Submit Final Tender (ISFT). 5) Contract Award.

CPV: Security services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£24,000,000 together) · same conditions of participation on every lot
Lot #1Security Services – Operational EstateRenewal 3 yrsSMEPublished value£2,500,000

For Lot 1, the current size of the estate is circa 300 operational sites. The property types include a variety of services i.e. Libraries, children centres and offices, all of which fall within the scope of the contract.

The service will provide the following service requirements on both a fixed, variable and reactive basis:-

1.Manned Guarding including:

(a)Manned guarding Patrols

(b)Reception Cover

(c)Voice Announcement

(d)Controlled Access

(e)CCTV

2.Patrol Service

3.Key Holding and Incident response

4.Lock and Unlock service

The detail for each service requirement can be found within the draft Schedule 1 of the contract documents. The Authority reserves the right, at its discretion, to add or remove property sites from the scope of this contract during its term.

Contract period: 1 Mar 2027 – 28 Feb 2030 (3 yrs) · up to 29 Feb 2032 with extensionsValue: £2,500,000 exc. VAT · £3,000,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: It is expected that there will be the potential for a contract extension of up to 2 year(s) (24 months), depending on both the success in achieving the required outcomes and availability of further funding.Authority reference: Lot 1
79710000 Security services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the "SC220343 - Invitation to Conditions of Participation Stage (Competitive Flexible Procedure)" letter within the opportunity on the Kent Business Portal.

  • Technical & professional ability

    Please refer to the "SC220343 - Invitation to Conditions of Participation Stage (Competitive Flexible Procedure)" letter within the opportunity on the Kent Business Portal.

Lot #2Security Services – Unaccompanied Asylum Seeking Children PropertiesRenewal 3 yrsPublished value£21,500,000

For Lot 2, the current size of the estate is 10 sites for Unaccompanied Asylum Seeking Children properties.

The service will provide the following service requirements on both a fixed, variable and reactive basis:-

1.Manned Guarding including:

(a)Manned guarding Patrols

(b)Reception Cover

(c)Voice Announcement

(d)Controlled Access

(e)CCTV

2.Patrol Service

3.Key Holding and Incident response

4.Lock and Unlock service

The detail for each service requirement can be found within the draft Schedule 1 of the contract documents. The Authority reserves the right, at its discretion, to add or remove property sites from the scope of this contract during its term.

Contract period: 1 Mar 2027 – 28 Feb 2030 (3 yrs) · up to 29 Feb 2032 with extensionsValue: £21,500,000 exc. VAT · £25,800,000 inc. VAT
Delivery: South East
Extensions: It is expected that there will be the potential for a contract extension of up to 2 year(s) (24 months), depending on both the success in achieving the required outcomes and availability of further funding.
79710000 Security services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the "SC220343 - Invitation to Conditions of Participation Stage (Competitive Flexible Procedure)" letter within the opportunity on the Kent Business Portal.

  • Technical & professional ability

    Please refer to the "SC220343 - Invitation to Conditions of Participation Stage (Competitive Flexible Procedure)" letter within the opportunity on the Kent Business Portal.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation · identical on every lot2
  • Economic & financial standing

    Please refer to the "SC220343 - Invitation to Conditions of Participation Stage (Competitive Flexible Procedure)" letter within the opportunity on the Kent Business Portal.

  • Technical & professional ability

    Please refer to the "SC220343 - Invitation to Conditions of Participation Stage (Competitive Flexible Procedure)" letter within the opportunity on the Kent Business Portal.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Nov 2025, 10:05 GMT
Last source update
9 Jun 2026, 13:59 BST
Award evaluation window
Submission end – 20 Nov 2026
Authority reference
SC220343
FTS notice number
2026/S 000-054306
Latest notice
Tender notice (UK4)
Classification (CPV)
Security services
Delivery area
South East (UKJ4)
Official registry OCID
ocds-h6vhtk-05e228 Find a Tender
How it runs

The Competitive Flexible Procedure (CFP) chosen for this procurement is based upon 5 stages. 1) Conditions of Participation. 2) Invitation to tender. 3) Clarification and Negotiation. 4) Invitation to Submit Final Tender (ISFT). 5) Contract Award.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Requests to participate (first stage)
10 Jul 2026, 12:00 BST
Submission deadline
10 Jul 2026, 12:00 BST
Clarification deadline
30 Jun 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.kentbusinessportal.org.uk ↗

Timeline

17 Nov 2025 → 1 Mar 2027 · 8 dates
  1. Planning notice published345 days ago
    17 Nov 2025, 10:05 GMT
  2. Market engagement320 days ago
    12 Dec 2025, 23:59 GMT

    The Kent County Council (KCC) are seeking to engage with potential suppliers to gather information and feedback on our proposed model for security services. These services include:

    •Manned Guarding

    •Patrols

    •Key Holding

    •Lock/Unlock

    This requirement will be across the KCC corporate landlord estate. A service matrix will be supplied that identifies each service requirement at each site. The current size of the estate is between 350/400 operational sites. The property types include a variety of service i.e. Libraries, children centres and offices, all of which fall within the scope of the requirement.

    A survey and supporting documents can be found within the pre-market engagement stage on the Kent Business Portal for you to complete and upload via the Portal. The deadline for this is midday (12:00) on Friday 12th December.

  3. Next notice expected296 days ago
    5 Jan 2026, 23:59 GMT
  4. Tender notice published141 days ago
    9 Jun 2026, 13:59 BST
  5. Clarification questions by120 days ago
    30 Jun 2026, 12:00 BST
  6. Submission deadline110 days ago
    10 Jul 2026, 12:00 BST
  7. Today
    29 Oct 2026
  8. Award decision expected byin 22 days
    20 Nov 2026, 23:59 GMT
  9. Contract startsin 122 days
    1 Mar 2027

Notice history

5 events · 2 releases on Find a Tender · since 17 Nov 2025
  1. Preliminary market engagement notice published
    17 Nov 2025, 10:05 GMT
    UK2
  2. Tender notice published
    9 Jun 2026, 13:59 BST
    UK4
  3. Published value updated to £24,000,000
    9 Jun 2026, 13:59 BST
    was £18,750,000
  4. Status changed to active
    9 Jun 2026, 13:59 BST
  5. Procurement method changed
    9 Jun 2026, 13:59 BST

Contracting authority & participating public bodies

Kent County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLDL-8938-YGYW Kent County Council, Sessions House, Maidstone, South East, ME14 1XQContact name, email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure