Official UK procurement notice
School of Biology / SMRU: Camera System for use in Aerial Surveys of Grey Seal Breeding Colonies
Authority: University of St Andrews (Education)
What is being bought
Published requirement descriptionCamera System for use in Aerial Surveys of Grey Seal Breeding Colonies.
CPV: Cameras
The lotProcurement structure
single lot · no lot value publishedLot #1Camera System for use in Aerial Surveys of Grey Seal Breeding ColoniesAwarded
Camera System for use in Aerial Surveys of Grey Seal Breeding Colonies.
The aim is to repeatedly produce high-resolution (approx. 2 cm / pixel Ground Sampling Distance) orthorectified image mosaics for grey seal breeding colonies in the UK. Each colony is surveyed around five times throughout a breeding season (Sep-Dec). The sizes of the survey sites vary from under 0.5 km2 to 5 km2. Whereas some of the sites have very little elevation, others are long narrow beaches at the foot of high cliffs.
Standard survey parameters
Aircraft type: Small (four- or six-seater) twin-engine fixed-wing aircraft (eg, Vulcanair / Partenavia P68 or Piper PA-23 Aztec)
Survey altitude (AGL): approx. 1100 ft
We cannot go much lower due to some survey sites being at the foot of 250m high cliffs (820ft). We do not want to go higher in order to remain below cloud base as much as possible.
Survey flight speed: ≤ 130 kts ground speed (typically around 110 kts)
Survey area: Approx. 80 sites of different size (0.5-5 km2, around 1 km2 on average), up to 40 surveyed on a single day.
Light conditions: Surveys are carried out in autumn and winter (mid-September to end of December) in the UK (between 52˚ to 60˚ North). Days are very short towards the end of the breeding season and, given other constraints (e.g., weather windows, airspace restrictions), surveys regularly have to be carried out in poor light conditions (eg, solar altitude below 10˚, overcast, area of interest at foot of north-facing cliffs).
System requirements
Camera type: RGB still camera (option to add IR camera would be desirable)
Total number of pixels: ≥ 150 MP
Number of pixels across flight track: approx. ≥15,000
Cover across flight track: ≥ 300 m
Ground sampling distance (GSD): approx. ≤ 2 cm / pixel
Image overlap (consecutive frames): ≥ 60%
Maximum shutter speed: 1/1000 sec or faster
Minimum frame interval: ≤ 1 sec
Camera stabilisation: gyro-stabilised mount that automatically corrects for aircraft pitch / role / yaw
Georeferencing: All photographs should be georeferenced as accurately as possible.
Forward motion compensation: ≤ 1.5 pixels forward motion blur at 130 kts ground speed. Some type of active FMC is likely necessary to allow for slow shutter speeds in poor light conditions.
Monitors: Ideally the system would include three monitors:
- pilot’s monitor to guide pilot onto survey tracks
- camera operator’s ‘monitor 1’ for selecting, monitoring, and adjusting survey flight tracks. It usually isn’t possible to stick to a pre-flight survey plan, so it must be possible to quickly change the order and/or flight direction of different survey runs in-flight to conduct survey flights as efficiently as possible.
- camera operator’s ‘monitor 2’ for checking image quality
Software: Software packages should cover all aspects of survey planning, survey flight management & guidance, and image processing (eg, georeferencing, stitching, orthorectifying).
System size: small footprint to allow installation in different types of small (4- or 6-seater) aircraft (eg, Vulcanair / Partenavia P68, Piper PA-23 Aztec, or smaller). The system must fit a camera hatch that is 45 cm wide and 20 cm deep.
System installation and operation: easy and quick to install in and remove from aircraft by one or two people. System must be operable by one person (not the pilot).
Please see ITT for full requirements. Additional information: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at intendhost.co.uk/universityofstandrews ↗
Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Cost: 40%
Published award criteria (2)
- Quality: 60
- Cost: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Jun 2023, 10:12 BST
- Last source update
- 4 Oct 2023, 14:21 BST
- Award evaluation window
- 21 Jul 2023 – …
- Authority reference
BIO/150623/CM/SL- FTS notice number
2023/S 000-029271- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03d66cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews.
If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.
The anticipated review body in such cases would be:
Dundee Sheriff Court
6 West Bell Street
Dundee
DD1 9AD
Telephone: +44 1382 229 961
Anyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision.
Proceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement.
Where a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations.
If the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.
Publisher note: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted (SC Ref:745815)
How it was run
Official noticeTender documents are also served through a separate tool: https://in-tendhost.co.uk/universityofstandrews ↗
- Submission deadline
- 21 Jul 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 90 days from the deadline
- Bids opened
- 21 Jul 2023, 12:00 BST
Timeline
21 Jul 2023 → 4 Oct 2023 · 3 dates- Submission deadline21 Jul 2023, 12:00 BST
- Bids opened21 Jul 2023, 12:00 BST
- Notice published4 Oct 2023, 14:21 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 Oct 2023, 14:21 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Phase One A/SSME | €190,480 † | — | Awarded |
Contracts
Contract 029271-2023-BIO/150623/CM/SL-1 · Phase One A/SSME
- Signed
- 19 Sept 2023
- Value
- €190,480
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Dundee Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Phase One A/SAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria