Official UK procurement notice
SE1193B Investment Technology Implementation LOT 4
Authority: Sport England (Public body)
What is being bought4 lots · detail below
Published requirement descriptionSport England is a lottery distributor, administering and awarding approximately £300m per annum (£100m exchequer and £200m lottery). The funds are distributed across the sport and physical activity ecosystem, a complex network of over 100,000 organisations of different sizes and types. This network of organisations provides the opportunities that already underpin the activity habits of millions of people and the athletes that progress through talent development pathways.
Having a fit for purpose technology system for investment administration is therefore essential for Sport England to deliver its strategic ambitions and role as a funding distributor.
The technology system underpins a substantive part of Sport Englands operation, and as a result needs to balance key operating tensions including:
Strategy ambitions and stakeholder expectations: The launch and continued support for Uniting the Movement signals both the sector engagement and expectations for delivery of the strategy including ease of access to funding.
Financial operating constraints: Sport England operates within administrative constraints impacted by income. Maximising efficiency and productivity in investment will enable effective delivery within the constraints.
Government functional standards and best practice: Rightly government require standards to be achieved for grant administration including counter-fraud. Sport England has established investment management - any change must not compromise standards.
Continuity of operation and delivery: As Sport England existing commitments and necessary ambitions require delivery scale and cadence to be maintained throughout any change.
Alignment with future target operating model: Finally, any improvement in technology needs to align, and have the ability to, adapt to future operating structures and priorities.
Proof of Concept Delivery: A limited time period Proof of Concept (PoC) has recently been delivered prior to this phase. This has demonstrated the approach and functionality can be successful, and the build created will be extended to form the basis of the next phase of development. The PoC contained some limited functionality for the investment management journey in the system. It is deployed on Azure using Azure App service to manage Docker containers, database is PostgreSQL, API backend is asynchronous Python / Starlette, front end is in React with backend for frontend pattern based on Remix.
This procurement is split into four (4) Lots. Requirements are outlined by Lot below:
Lot 4 Programme
Change Management
Provide client side resource to lead the implementation of our programme change strategy
Communications Support
Provide communications support to plan and execute key comms to stakeholders
- How the procedure runs: PSQ Stage 1 to shortlist bidders to tender ITT Stage 2 to invite the shortlisted qualified bidders to submit a tender, followed by Stage 3 which will be a presentation for those suppliers shortlisted at Stage 2
CPV: Information technology services · Project management consultancy services · Project management software package
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 3 bids received · 4 suppliers appointed
- Framework period
- 10 mo · up to 1 yr 10 mo from 13 Jun 2025
Published description of the framework
Prices determined by rate cards of daily rates depending on service provision required
Lots and requirements (4)Procurement structure
4 lots · all with a published value · evaluation weights differ by lotEvery one of these 2 lots carries the same published figure, £750,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Managed Service, Technology and Delivery SupportAwardedRenewalceiling above
Managed Technology Infrastructure: Maintain core
infrastructure, manage system environments, develop
non-feature-related infrastructure and compatibility
with feature-related development of Lot 2.
- Technical Partner: Provide technical oversight, quality
assurance, and contribute to the architecture roadmap.
- Technical Skills and Supporting Development: Provide
technical expertise in Microsoft technologies, including
Azure and PowerBI. Supplementary skills for project
delivery such as testing, documentation, client-side
delivery support. Flexible additional development
capacity if required during the project.
- Managed Support Service: Provide post-go-live
support, including service desk management, incident
management and performance monitoring
Lot #2Core DeveloperAwardedRenewalceiling above
- Core Functional Product Build: End-to-end
development of the product functionality.
- Solution Design and Problem Solving: Interpret
organisational requirements, solve complex challenges,
and collaborate closely with business users and
stakeholders.
- Feature-Related Technical Infrastructure: Develop
system architecture, and integration with non-feature related development of Lot 1.
- Commercial Proposition: Potential to extend value of
the system for future commercial proposition with
similar organisations.
Lot #3Technical - Supporting Development and Specialist CapabilitiesAwardedRenewalPublished value£590,000
General Development: Additional capacity to support
the Managed Service supplier (Lot 1) and Core Developer
supplier (Lot 2). Flexible to be called on as demand
required, with smaller projects of work to be delivered
during the contract period based on SE requirements
and based on mutually agreed effort, timescales and
deliverables.
- Supporting Capabilities: Provide access to a specific or
range of specialist skills required to support system
development, such as potential for data migration
projects, technical software development, business
analysis, UX/UI design, and the finance system
integration applicable for SEs NetSuite finance tool.
Different skills to be called on as the project evolves for
flexibility to meet the requirements of the project
Lot #4ProgrammeAwardedRenewalPublished value£300,000
- Change Management: Provide client-side resource to
13
lead the implementation of our programme change
strategy.
- Communications Support: Provide communications
support to plan and execute key comms to
stakeholders.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Managed Service, Technology and Delivery Support | 70% | 20% | 10% | |
| 2 · Core Developer | 55% | 35% | 10% | |
| 3 · Technical - Supporting Development and Specialist Capabilities | 70% | 20% | 10% | |
| 4 · Programme | 70% | 20% | 10% |
- Price carries 20–35 points depending on the lot; most lots put it at 20 points.
- “SE1193B Investment Technology Implementation LOT 4” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 1 Apr 2025, 16:44 BST
- Last source update
- 10 Sept 2025, 16:48 BST
- Award evaluation window
- Submission end – 27 May 2025
- Authority reference
SE1193B LOT 4- FTS notice number
2025/S 000-012361- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fb96Find a Tender
- How it runs
PSQ Stage 1 to shortlist bidders to tender
ITT Stage 2 to invite the shortlisted qualified bidders to submit a tender, followed by Stage 3 which will be a presentation for those suppliers shortlisted at Stage 2
How it was run
Official notice- Appointment period ends
- 11 May 2025, 23:59 BST
- Clarification deadline
- 1 May 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submissions should be electronic using Sport Englands esourcing Portal - sportengland.bravosolution.co.uk/web/login.html ↗
Timeline
1 Apr 2025 → 10 Sept 2025 · 8 dates- Tender notice published1 Apr 2025, 16:44 BST
- Clarification questions by1 May 2025, 23:59 BST
- Admission / appointment period endsperiod end, not a bid countdown11 May 2025, 23:59 BST
- Award decision expected by27 May 2025, 23:59 BST
- Assessment summaries sent30 May 2025, 00:00 BST
- Standstill ends10 Jun 2025, 23:59 BST
- Contract starts13 Jun 2025, 00:00 BST
- Latest notice published10 Sept 2025, 16:48 BST
Notice history
12 events · 10 releases on Find a Tender · since 1 Apr 2025- Tender notice published1 Apr 2025, 16:44 BSTUK4
- Contract award notice published30 May 2025, 16:13 BSTUK6
- Status changed to complete30 May 2025, 16:13 BST
- Contract award notice published30 May 2025, 16:14 BSTUK6
- Contract award notice published30 May 2025, 16:26 BSTUK6
- Contract award notice published30 May 2025, 16:27 BSTUK6
- Contract award notice published30 May 2025, 16:33 BSTUK6
- Contract signature expected11 Jun 2025, 23:59 BSTscheduled
- Contract details notice published10 Jul 2025, 18:46 BSTUK7
- Contract details notice published30 Jul 2025, 17:17 BSTUK7
- Contract details notice published10 Sept 2025, 16:30 BSTUK7
- Contract details notice published10 Sept 2025, 16:48 BSTUK7
Routine re-releases (10)
- 2025-07: 1 release · 10 Jul 2025
- 2025-05: 5 releases · 30 May 2025, 30 May 2025
- 2025-04: 1 release · 1 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£750,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Managed Service, Technology and Delivery Support1 award | |||
| Empyrean Digital LimitedSMESE1193B Investment Technology Implementation LOT 112 Jun 2025 – 11 Jun 2026 · up to 10 Jun 2027Extensions: one 12 month extension | ceiling above | 30 May 2025 | Awarded |
| Lot 2 · Core Developer1 award | |||
| JAMES CHARLES CONSULTING LIMITEDSE1193B Investment Technology Implementation LOT 212 Jun 2025 – 11 Jun 2026 · up to 11 Jun 2027Extensions: 12 MONTH EXTENSION | ceiling above | 30 May 2025 | Awarded |
| Lot 3 · Technical - Supporting Development and Specialist Capabilities1 award | |||
| AXIOLOGIK LIMITEDSME, Empyrean Digital LimitedSME, VE3 Global Ltd12 Jun 2025 – 11 Jun 2026 · up to 11 Jun 2027Extensions: 12 MONTHS | £300,000 | 30 May 2025 | Awarded |
| Lot 4 · Programme1 award | |||
| AXIOLOGIK LIMITEDSME, Empyrean Digital LimitedSME, VE3 Global LtdSE1193B Investment Technology Implementation LOT 312 Jun 2025 – 11 Jun 2026 · up to 11 Jun 2027Extensions: 12 MONTHS | £295,000 | 30 May 2025 | Awarded |
Contracts
All 2 of these contracts carry the same published figure, £750,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 4 · AXIOLOGIK LIMITEDSME, Empyrean Digital LimitedSME, VE3 Global Ltd
- Signed
- 8 Aug 2025
- Value
- £300,000
- Period
- 8 Aug 2025 – 30 Jul 2026 · up to 30 Jul 2027 with extensions
- Status
- active
- Extensions
- Extension exercised where Sport England gives the Supplier no less than 2 months written notice before the contract expires
4 agreed KPIs: Create Change Plan and submit for approval by 29 August 2025 · Create Communications Plan and submit for approval by 29 August 2025 · Create Training Plan and submit for approval by 29 August 2025 …
- Create Change Plan and submit for approval by 29 August 2025
- Create Communications Plan and submit for approval by 29 August 2025
- Create Training Plan and submit for approval by 29 August 2025
- Review and update the Change Communications and Training Plans at least quarterly with documented revisions and stakeholder sign-off where applicable
SE1193B Investment Technology Implementation LOT 3 · AXIOLOGIK LIMITEDSME, Empyrean Digital LimitedSME, VE3 Global Ltd
- Signed
- 7 Aug 2025
- Value
- £295,000
- Period
- 7 Aug 2025 – 6 Aug 2026 · up to 6 Aug 2027 with extensions
- Status
- active
- Extensions
- Extension exercised where Sport England gives the supplier no less than 2 months written notice before the contract expires
3 agreed KPIs: LOT3A · LOT3A · LOT3A
- LOT3A, Initial data review and project plan for delivery two weeks after contract start
- LOT3A, Supplier to provide completed Core Data Standards Pack and Key Data Sets documentation as per agreed project plan timelines
- LOT3A, Supplier to deliver initial Organisational Glossary and Taxonomy as per agreed project plan timelines
SE1193B Investment Technology Implementation LOT 2 · JAMES CHARLES CONSULTING LIMITED
- Signed
- 1 Jul 2025
- Value
- ceiling above
- Period
- 2 Jul 2025 – 1 Jul 2026 · up to 1 Jun 2027 with extensions
- Status
- active
- Extensions
- 12 MONTH EXTENSION
3 agreed KPIs: Finance solution investigation and proposed approach report delivered · Collaboration on creation of user stories and acceptance criteria for finance functionality delivered to meet agreed delivery timelines · Finance Functionality Design Documentation delivered
- Finance solution investigation and proposed approach report delivered
- Collaboration on creation of user stories and acceptance criteria for finance functionality delivered to meet agreed delivery timelines
- Finance Functionality Design Documentation delivered
SE1193B Investment Technology Implementation LOT 1 · Empyrean Digital LimitedSME
- Signed
- 13 Jun 2025
- Value
- ceiling above
- Period
- 16 Jun 2025 – 15 Jun 2026 · up to 15 Jun 2027 with extensions
- Status
- active
- Extensions
- Extension exercised where Sport England gives the supplier no less than 2 months written notice before the contract expires
3 agreed KPIs: Coordinate and Lead Agile Ceremonies · Coordinate and Management Information Reporting · Ongoing ownership of technical infrastructure oversight
- Coordinate and Lead Agile Ceremonies
- Coordinate and Management Information Reporting
- Ongoing ownership of technical infrastructure oversight
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 3 · Technical - Supporting Development and Specialist Capabilities | 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice- Axiologik LimitedFramework contractor
- Empyrean Digital LimitedFramework contractor
- JAMES CHARLES CONSULTING LIMITEDFramework contractor
- VE3 Global LimitedFramework contractor
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: A draft of the Terms and Conditions of the contract will be provided at Stage 2 of the Procurement to the successfully shortlisted bidders/suppliers
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
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