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Find a TenderAwardedContract details notice
Published 1 Aug 2025, 11:46 BST

Official UK procurement notice

Security Service for Cheltenham Ice Rink 2025/2026, 2026/27, 2027/2028

Official notice

Authority: Cheltenham Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Administration, defence and social security services (75)Business Services & Consultancy (79) Delivery: South West (UKK13)
Final published estimate£30,000initial estimate £36,000 · 1 value update0.8% below published estimate
Submissions closed 15 Aug 2025awarded 16 Sept 2025
Awarded to Delta Force Group Ltd
Contract term 2 yrs 4 moends 10 Jan 2028 · starts 15 Sept 2025

What is being bought

Published requirement description

The Council is seeking an experienced security contractor to provide out of hours security services at Cheltenham’s outdoor Ice Rink for the next three winter seasons.

The Cheltenham Ice Rink will be located in Imperial Gardens, GL50 1BQ. The rink will be housed in a solid sided marquee with additional facilities and equipment located in nearby external compounds. The successful bidder will ensure the protection of the ice rink, its facilities such as mobile toilets, and any equipment or materials onsite during non-operational hours. The selected provider will demonstrate a robust understanding of the unique challenges associated with securing an outdoor venue, particularly in maintaining vigilance and addressing potential incidents promptly and effectively.

For the 2025/26 season, the site build will commence on Monday 10 November 2025 and the anticipated date for completion of break is Friday 9 January 2026. The rink will be open to the general public from Friday 21 November 2025 to Sunday 4 January 2026, every day except Christmas day. Opening hours are slightly longer on Fridays and Saturdays, with an additional skating session scheduled at the end of the day. An anticipated 40,000 tickets will be sold for the event.

CPV: Public security services · Security services

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 yrs 4 moPublished value£30,000
Contract period: 15 Sept 2025 – 10 Jan 2028 (2 yrs 4 mo)Value: £30,000 exc. VAT · £36,000 inc. VAT
Delivery: South West
75241000 Public security services79710000 Security services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Price 70% Quality 30%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
1 Aug 2025, 11:46 BST
Last source update
26 Jan 2026, 14:23 GMT
FTS notice number
2025/S 000-045152
Latest notice
Contract details notice (UK7)
Classification (CPV)
Public security servicesSecurity services
Delivery area
South West (UKK13)
Official registry OCID
ocds-h6vhtk-056b2b Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
15 Aug 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/publicagroup/aspx/Home ↗

Timeline

1 Aug 2025 → 26 Jan 2026 · 4 dates
  1. Tender notice published
    1 Aug 2025, 11:46 BST
  2. Submission deadline
    15 Aug 2025, 17:00 BST
  3. Contract starts
    15 Sept 2025, 00:00 BST
  4. Latest notice published275 days ago
    26 Jan 2026, 14:23 GMT

Notice history

7 events · 4 releases on Find a Tender · since 1 Aug 2025
  1. Tender notice published
    1 Aug 2025, 11:46 BST
    UK4
  2. Tender notice published
    5 Aug 2025, 16:43 BST
    UK4
  3. Published value updated to £30,000
    5 Aug 2025, 16:43 BST
    was £36,000
  4. Contract award notice published
    2 Oct 2025, 14:24 BST
    UK6
  5. Status changed to complete
    2 Oct 2025, 14:24 BST
  6. Contract signature expected
    3 Oct 2025, 23:59 BST
    scheduled
  7. Contract details notice published
    26 Jan 2026, 14:23 GMT
    UK7
Routine re-releases (4)
  • 2025-08: 1 release · 1 Aug 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £29,7701 award exc. VAT
Bids received 11 from SMEs
Named bidders 1published on the award notice
Contracts signed 1latest 1 Oct 2025
Awarded toValueDateStatus
Delta Force Group LtdSME6 Oct 2025 – 10 Jan 2026 · up to 10 Jan 2028Extensions: 1 year contract with the option to extend for a further 2 years£29,77016 Sept 2025Awarded

Contracts

  • Contract 1 · Delta Force Group LtdSME

    Signed
    1 Oct 2025
    Value
    £29,770
    Period
    6 Oct 2025 – 10 Jan 2026 · up to 10 Jan 2028 with extensions
    Status
    active
    Extensions
    1 year contract with the option to extend for a further 2 years

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 19 at stage one10—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Cheltenham Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYYL-2725-ZJVP Municipal Offices, Promenade, Cheltenham, South West, GL50 9SAContact email

Bidders & participating suppliers

2 commercial parties on the notice
  • Delta Force Group LtdAwarded supplier 31 Broadway, Rainham, London, RM13 9YWContact email
  • Delta Force Group LtdAwarded supplier 31 The Broadway, Rainham, London, RM13 9YWContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender