Official UK procurement notice
Selby Primary Schools Group Catering Services Tender
Authority: Burton Salmon Community Primary School (Education)·Consortium: 8 public authorities
What is being bought
Published requirement descriptionSelby Primary Schools Group
Further details about each School are given later in the document under 'The Schools'.
The Contract Duration and Structure
The contract will be awarded for a three-year duration with the option of two additional, one year extensions. It is the intention of the Schools to appoint a single contractor in order to
maximise the benefits for all parties.
The financial structure of the contract is designed to reflect the Schools' aims to reward the
Contractor in a fair manner and based upon contract delivery and to have an open-book
agreement that is easily auditable.
The Selby Primary Schools Group wish to be at the forefront of school catering and as such
require a modern, branded offer that reflects the leading trends in the industry.
At this time, the Schools' wish is to commence a catering contract, with a partner who shares
their vision for a customer-focused service that attracts the maximum number of students.
The meals that are to be provided must be appealing to customers, imaginative, provide
good value for money and be nutritionally balanced to encourage all students to make an
educated choice.
CPV: School catering services
The lotProcurement structure
single lot · no lot value publishedLot #1Tender ScheduleAwardedRenewal
Tender Schedule
Issue of Invitation to Tender 2nd March 2022
Bidding Companies to Visit Sites Monday 21st and Wednesday 23rd March 2022
Clarification Deadline Friday 1st April 2022
Clarification Return Deadline * Wednesday 6th April 2022
Deadline for return of Tender Responses 11th April 2022 12 noon
Presentation by shortlisted bidders 10th May 2022, 11:30am, 12:45pm and 2pm- Location
TBC as Barwic Parade Community Primary School
Reference site visits May 2022
Contract Awarded by End May 2022
Mobilisation Meeting June 2022 TBC
Contract Commencement 1st September 2022
*Please note there may be certain information that is unavailable by the deadline and
anything that has not been identified may need to be included but caveated.
Please direct all tender queries to: -
Consultant Contacts:
Neil Meadows
Tel: 07837 202225
Liz Ellory-Hoare
Tel: 07927 385731
E-mail: admin@redboxcs.com
All questions raised will be logged and collated and written responses provided to all
tendering organisations. The identity of tenderers raising any questions will remain
confidential.
Any questions raised where the information is already included in the document will be
identified with a page number to refer to.
Tender Schedule
Issue of Invitation to Tender 2nd March 2022
Bidding Companies to Visit Sites Monday 21st and Wednesday 23rd March 2022
Clarification Deadline Friday 1st April 2022
Clarification Return Deadline * Wednesday 6th April 2022
Deadline for return of Tender Responses 11th April 2022 12 noon
Presentation by shortlisted bidders 10th May 2022, 11:30am, 12:45pm and 2pm- Location
TBC as Barwic Parade Community Primary School
Reference site visits May 2022
Contract Awarded by End May 2022
Mobilisation Meeting June 2022 TBC
Contract Commencement 1st September 2022
*Please note there may be certain information that is unavailable by the deadline and
anything that has not been identified may need to be included but caveated.
Please direct all tender queries to: -
Consultant Contacts:
Neil Meadows
Tel: 07837 202225
Liz Ellory-Hoare
Tel: 07927 385731
E-mail: admin@redboxcs.com
All questions raised will be logged and collated and written responses provided to all
tendering organisations. The identity of tenderers raising any questions will remain
confidential.
Any questions raised where the information is already included in the document will be
identified with a page number to refer to.
Tender Schedule
Issue of Invitation to Tender 2nd March 2022
Bidding Companies to Visit Sites Monday 21st and Wednesday 23rd March 2022
Clarification Deadline Friday 1st April 2022
Clarification Return Deadline * Wednesday 6th April 2022
Deadline for return of Tender Responses 11th April 2022 12 noon
Presentation by shortlisted bidders 10th May 2022, 11:30am, 12:45pm and 2pm- Location
TBC as Barwic Parade Community Primary School
Reference site visits May 2022
Contract Awarded by End May 2022
Mobilisation Meeting June 2022 TBC
Contract Commencement 1st September 2022
*Please note there may be certain information that is unavailable by the deadline and
anything that has not been identified may need to be included but caveated.
Please direct all tender queries to: -
Consultant Contacts:
Neil Meadows
Tel: 07837 202225
Liz Ellory-Hoare
Tel: 07927 385731
E-mail: admin@redboxcs.com
All questions raised will be logged and collated and written responses provided to all
tendering organisations. The identity of tenderers raising any questions will remain
confidential.
Any questions raised where the information is already included in the document will be
identified with a page number to refer to.
The deadline for the return of tender responses is 12 noon Monday April 11th 2022. Soft
copies of responses should be sent to All School Contacts above, you should also copy in
admin@redboxcs.com for the lead consultant to pick up. These emails may be opened and
acknowledged but no attachments will be opened or downloaded until after the tender
response deadline. If files are too big and require a link, please use WeTransfer and allow for
the download to remain live for at least 48 hours after the deadline to allow for non-working
days.
Please complete the Form of Acknowledgement letter attached separately to indicate:
- Your receipt of the ITT documentation
- Your intention to submit a Tender response
- The person attending the site visit/s on 21st and 23rd March 2022
and return to Red Box Consultancy Services Limited at admin@redboxcs.com by 12 noon
Friday 18th March 2022.
Site Visits to Selby Primary School Group
Time Date
Longman's Hill Community Primary School 10am Monday 21st March 2022
Barwic Parade Community Primary School 11am Monday 21st March 2022
Selby Community Primary School 12noon Monday 21st March 2022
Carlton Primary School 1pm Monday 21st March 2022
Barlow C of E Primary School 10am Wednesday 23rd March 2022
Chapel Haddlesey Church of England Primary School 11am Wednesday 23rd March 2022
Burton Salmon Community Primary School 12noon Wednesday 23rd March 2022
During the visit, tenderers will have the opportunity to view the service. It will only be
possible for a maximum of two members of your team to attend the site visit; please adhere
to this request. Please provide the name of the people attending, for security purposes,
when confirming your intention to bid. During the visits it is essential that you do not ask the
catering staff any questions. General queries about the School and technical questions
should be emailed to Red Box at admin@redboxcs.com. All questions and answers will be
circulated to all tenderers once the visits are completed.
Presentation for Short-listed Contractors
Tuesday 10th May 2022 11:30am
Please ensure that you keep this day free for presentations.
The shortlisted Contractors will have 45 minutes to deliver a presentation to the School. The
agenda will be a short introduction - approximately 5 minutes, followed by a presentation of
foods that the School would expect to see on the day-to-da…
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Mar 2022, 16:49 GMT
- Last source update
- 8 Jun 2022, 12:53 BST
- Award evaluation window
- 11 Apr 2022 – …
- FTS notice number
2022/S 000-015763- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031d16Find a Tender
Publisher note: Duration in months 36 This contract is subject to renewal Yes Description of renewals 2 possible one year extensions
How it was run
Official notice- Submission deadline
- 11 Apr 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 11 Apr 2022, 12:01 BST
Timeline
11 Apr 2022 → 8 Jun 2022 · 3 dates- Submission deadline11 Apr 2022, 12:00 BST
- Bids opened11 Apr 2022, 12:01 BST
- Notice published8 Jun 2022, 12:53 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete8 Jun 2022, 12:53 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Mellors Catering Services | £20,689 † | — | Awarded |
| Mellors Catering Services | £59,354 † | — | Awarded |
| Mellors Catering Services | £103,418 † | — | Awarded |
| Mellors Catering Services | £26,142 † | — | Awarded |
| Mellors Catering Services | £27,038 † | — | Awarded |
1 further award records carry no date or value.
Contracts
Contract 015763-2022-1 · Mellors Catering Services
- Signed
- 6 Jun 2022
- Value
- £20,689
- Status
- active
Contract 015763-2022-3 · Mellors Catering Services
- Signed
- 6 Jun 2022
- Value
- £59,354
- Status
- active
Contract 015763-2022-4 · Mellors Catering Services
- Signed
- 6 Jun 2022
- Value
- £103,418
- Status
- active
Contract 015763-2022-5 · Mellors Catering Services
- Signed
- 6 Jun 2022
- Value
- £26,142
- Status
- active
Contract 015763-2022-6 · Mellors Catering Services
- Signed
- 6 Jun 2022
- Value
- £27,038
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
8 public bodies on the noticeConsortium members and other public bodies
- Barlow C of E Primary SchoolContracting authority
- Barwic Parade Community Primary SchoolContracting authority
- Carlton Primary SchoolContracting authority
- Chapel Haddlesey Church of England Primary SchoolContracting authority
- Longman's Hill Community Primary SchoolContracting authority
- Selby Community Primary SchoolContracting authority
- Selby Community Primary SchoolsContracting authority
Dispute resolution & review bodies
- Red Box Consultancy Services LtdReview body
Bidders & participating suppliers
1 commercial party on the notice- Mellors Catering ServicesAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.