Find a TenderAwardedContract details notice

Published 6 May 2026, 14:38 BST

Official UK procurement notice

Service and Maintenance of Air Conditioning & Air Handling Units

Official notice

Authority: Rhondda Cynon Taf CBC (Public body)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: Wales (UKL15)

Published estimate£750,000≈ £250k / year · £900,000 inc. VAT20% below published estimate

Submissions closed 12 Jun 2026awarded 2 Jul 2026

Awarded to RIVERSIDE INDUSTRIAL EQUIPMENT LIMITED

Contract term 3 yrsends 31 Jul 2029 · up to 31 Jul 2031 with extensions · starts 1 Aug 2026

What is being bought

Published requirement description

Service and Maintenance of Air Conditioning & Air Handling Units for RCT Council.

The authority expects to re-tender this requirement around 5 May 2031, 23:59 BST.

CPV: Repair and maintenance services of cooler groups

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£750,000

Contract period: 1 Aug 2026 – 31 Jul 2029 (3 yrs) · up to 31 Jul 2031 with extensionsValue: £750,000 exc. VAT · £900,000 inc. VAT

Delivery: WalesEligibility: SME eligible

Extensions: 24 months OTE

50730000 Repair and maintenance services of cooler groups

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 35%Price: 60%Social value: 5%

Published sub-criteria (3)

Technical: 35%
Commercial: 60%
Social Value: 5%

Published award criteria (3)

Commercial
Technical
Social Value

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 5 May 2031
First published: 6 May 2026, 14:38 BST
Last source update: 15 Jul 2026, 11:44 BST
Award evaluation window: Submission end – 13 Jul 2026
Authority reference: RCT30
FTS notice number: 2026/S 000-041537
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services of cooler groups
Delivery area: Wales (UKL15)
Official registry OCID: ocds-h6vhtk-069271 Find a Tender

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 12 Jun 2026, 12:00 BST
Clarification deadline: 27 May 2026, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗ ITT reference 124294

Timeline

6 May 2026 → 1 Aug 2026 · 8 dates

Tender notice published175 days ago
6 May 2026, 14:38 BST
Clarification questions by154 days ago
27 May 2026, 12:00 BST
Submission deadline138 days ago
12 Jun 2026, 12:00 BST
Assessment summaries sent119 days ago
2 Jul 2026, 00:00 BST
Award decision expected by107 days ago
13 Jul 2026, 23:59 BST
Standstill ends106 days ago
14 Jul 2026, 23:59 BST
Latest notice published105 days ago
15 Jul 2026, 11:44 BST
Contract starts89 days ago
1 Aug 2026, 00:00 BST

Notice history

7 events · 4 releases on Find a Tender · since 6 May 2026

Tender notice published
6 May 2026, 14:38 BST
UK4
Tender notice published
28 May 2026, 16:20 BST
UK4
Deadline moved to 12 Jun 2026, 12:00 BST
28 May 2026, 16:20 BST
+7 days · was 5 Jun 2026, 12:00 BST
Contract award notice published
2 Jul 2026, 10:16 BST
UK6
Status changed to complete
2 Jul 2026, 10:16 BST
Contract details notice published
15 Jul 2026, 11:44 BST
UK7
Contract signature expected
27 Jul 2026, 23:59 BST
scheduled

Published amendments (1)

Extension to tender return date

Routine re-releases (4)

2026-05: 1 release · 6 May 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £600,0001 award exc. VAT

Bids received 43 from SMEs

Contracts signed 1latest 15 Jul 2026

Awarded to	Value	Date	Status
RIVERSIDE INDUSTRIAL EQUIPMENT LIMITED1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031Extensions: OTE 2 years	£600,000	2 Jul 2026	Awarded

Contracts

Service and Maintenance of Air Conditioning & Air Handling Units · RIVERSIDE INDUSTRIAL EQUIPMENT LIMITED
Signed
15 Jul 2026
Value
£600,000
Period
1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031 with extensions
Status
active
Extensions
OTE 24 months

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders · 7 at stage one	3	0	—

Contracting authority & participating public bodies

Rhondda Cynon Taf CBC

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PDXZ-9391-VHZQ Oldway House, Porth, Wales, CF39 9STContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Riverside Industrial Equipment LtdAwarded supplierGB-PPON: PNYH-9978-NTLG Trews Field Estate, Bridgend, Wales, CF31 4JAContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender15 Jul 2026, 11:44 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender2 Jul 2026, 10:16 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender28 May 2026, 16:20 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender6 May 2026, 14:38 BST