Find a TenderClosedTender notice

Published 24 Jul 2025, 09:39 BST

Official UK procurement notice

Service and Maintenance of Kitchen Ventilation Equipment at Educational Establishments and Council Premises

Authority: Salford City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001SME suitable

Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Repair & Maintenance (50) Delivery: North West (UKD3)

Published estimate£124,000≈ £62k / year · £124,000 inc. VAT

Submissions closed 27 Aug 2025

Contract term 2 yrsends 14 Nov 2027 · up to 15 Nov 2029 with extensions · starts 15 Nov 2025

What is being bought

Published requirement description

The contract calls for the provision of a responsive maintenance service for Kitchen Ventilation Equipment as detailed in the tender documents and of the annual service of the equipment in all kitchens in accordance with the relative legislation.

a. One service visit to each authorised property to be carried out within the dates indicated in accordance with the specification. Your tender is to show a service price per kitchen.

b. All call outs, repairs and alterations as requested at the day work rates submitted with your tender

c. A 24-hour call out service. [The Contractor is to respond to calls from the Authority on the same day the request is made.]

d. Attendance at quarterly monitoring meeting held at Salford City Council Offices.

e. The contract will cover all AHU's, fans and associated equipment located in various school kitchens.

CPV: Kitchen equipment · Repair and maintenance services

The lotProcurement structure

single lot · value published

Lot #1Renewal 2 yrsSMEPublished value£124,000

Contract period: 15 Nov 2025 – 14 Nov 2027 (2 yrs) · up to 15 Nov 2029 with extensionsValue: £124,000 exc. VAT · £124,000 inc. VAT

Delivery: North WestEligibility: SME eligible

Extensions: 2+1+1

39221000 Kitchen equipment 50000000 Repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Quality 55% Price 45%

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Closed
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 24 Jul 2025, 09:39 BST
Last source update: 24 Jul 2025, 09:39 BST
Authority reference: S1100
FTS notice number: 2025/S 000-042590
Latest notice: Tender notice (UK4)
Classification (CPV): Kitchen equipmentRepair and maintenance services
Delivery area: North West (UKD3)
Official registry OCID: ocds-h6vhtk-056512 Find a Tender

Contract terms

Reserved participation area: K02000001

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowed

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 27 Aug 2025, 14:00 BST
Clarification deadline: 20 Aug 2025, 16:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

www.the-chest.org.uk ↗

Timeline

24 Jul 2025 → 15 Nov 2025 · 4 dates

Tender notice published
24 Jul 2025, 09:39 BST
Clarification questions by
20 Aug 2025, 16:00 BST
Submission deadline
27 Aug 2025, 14:00 BST
Contract starts348 days ago
15 Nov 2025

Notice history

1 event · 1 release on Find a Tender

Tender notice published
24 Jul 2025, 09:39 BST
UK4

Contracting authority & participating public bodies

Salford City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PRCJ-7674-MRWM Civic Centre, Chorley Road, Swinton, Manchester, North West, M27 5DAContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Tender notice tenderTender noticeUK4Tender notice on Find a Tender24 Jul 2025, 09:39 BST